Payroll Specialist

Jobtailor; Arizona; On-site; USD 60,000 - 85,000; Full time

Job summary

Jobtailor is seeking a payroll processing professional to train clients on payroll processes, collect pay data, and ensure compliance across multiple states. You will work with third-party payroll databases (ADP, Paycor, Paycom, Paychex, UKG Ready Now) and prepare reports, audits, and paycheck calculations while maintaining accuracy and attention to detail in nonprofit charter school environments.

Strong Excel skills and knowledge of payroll laws are required, along with the ability to learn

Qualifications

• High school diploma required.
• Experience with third-party payroll databases (ADP, Paycor, Paycom, Paychex, UKG Ready Now).
• Knowledge of financial and accounting record-keeping methods.
• Intermediate knowledge of payroll and wage-and-hour laws.
• Advanced MS Office skills (Word, Excel, Outlook; including XLOOKUPs, pivot tables, formulas).
• Strong attention to detail and ability to manage multi-state payroll processing.

Responsibilities

• Communicate and work with assigned clients and train them on payroll processes and procedures to ensure ongoing compliance.
• Collect and enter approved pay information each pay period and review payroll reports for accuracy before submission.
• Assist clients with final-check and other payroll-related calculations.
• Prepare and submit retirement reporting and payments for 403(b)/401(k) and potentially STRS/PERS plans.
• Assist Staff Accountants with reconciliation of payroll-related liability accounts before month-end close.
• Create, update, and distribute payroll calendars and due-date reminders.
• Review client paperwork and enter new hires and employee changes into payroll systems.
• Research STRS membership type for client new hires.
• File payroll documents on the internal server.
• Run post-payroll backup reports and ad hoc client reports.
• Gather audit backup documentation and prepare payroll audit workpapers.
• Create and maintain standard operating procedures for process improvement and efficiency.
• Complete other assigned duties or projects.

Skills

Payroll processing

Attention to detail

Effective communication

Multi-state payroll

Analytical skills

Education

High school diploma

Tools

ADP

Paycor

Paycom

Paychex

UKG Ready Now

Job description

• Communicate and work with assigned clients and train them on payroll processes and procedures to ensure ongoing compliance


• Collect and enter approved pay information each pay period and review payroll reports for accuracy before submission


• Assist clients with final-check and other payroll-related calculations


• Prepare and submit retirement reporting and payments, including 403(b)/401(k) and potentially STRS/PERS plans


• Assist Staff Accountants with reconciliation of payroll-related liability accounts before month-end close


• Create, update, and distribute payroll calendars and due-date reminders


• Review client paperwork and enter new hires and employee changes into payroll systems


• Research STRS membership type for client new hires


• File payroll documents on the internal server


• Run post-payroll backup reports and ad hoc client reports


• Gather audit backup documentation and prepare payroll audit workpapers


• Create and maintain standard operating procedures for process improvement and efficiency


• Complete other assigned duties or projects

Requirements

• High school diploma required


• Experience with third-party payroll databases, including ADP, Paycor, Paycom, Paychex, and UKG Ready Now


• Knowledge of financial and accounting record-keeping methods and practices


• Intermediate knowledge of payroll and wage-and-hour laws


• Intermediate/Advanced Microsoft Office skills, including Word, Excel, Outlook, XLOOKUPs, pivot tables, and formulas


• Proper and effective English grammar and oral and written communication skills


• Strong attention to detail and ability to manage multi-state payroll processing


• Ability to adapt quickly to change


• Ability to learn payroll processing rules, regulations, and technical procedures for nonprofit organizations and charter schools


• Ability to understand and carry out directions independently


• Ability to perform arithmetic calculations accurately and rapidly


• Ability to identify and correct errors in mathematical computations


• Three years of payroll processing experience preferred for external applicants


• Experience processing quarterly payroll tax returns preferred for external applicants


• Payroll-related coursework and/or certification is a plus


• HR experience is a plus


• Experience in the charter school, nonprofit, or education sector is a plus

Core Competencies

Demonstrates expertise in payroll processing, compliance with payroll laws, and proficiency in third-party payroll databases. Strong attention to detail and effective communication skills are essential for managing multi-state payroll and client interactions.

Highest-signal resume keywords

• Payroll Processing Experience


• Third-Party Payroll Databases


• Microsoft Office Skills


• Attention To Detail


• Payroll Tax Returns

ATS Optimization Keywords

Hard Skills

• Payroll Processing


• Financial Record-Keeping


• Payroll Laws


• Arithmetic Calculations


• XLOOKUP


• Pivot Tables


• Formulas

Soft Skills

• Effective Communication


• Adaptability


• Attention To Detail

Certifications & Qualifications

• Payroll-Related Coursework


• Payroll Certification

Industry Keywords

• Nonprofit Organizations


• Charter Schools


• Education Sector

Tools & Technologies

• ADP


• Paycor


• Paycom


• Paychex


• UKG Ready Now