Payroll Manager

BGS Consulting; Arlington (VA); On-site; USD 90,000 - 130,000; Full time

Job summary

Marymount University is seeking a Payroll Manager to lead accurate, timely payroll processing for multi-state employees, ensuring compliance with tax, wage, and labor laws. The role collaborates with HR, Finance, and external vendors, utilizes Workday, and guides a payroll team to maintain data integrity and confidentiality.

The ideal candidate brings 5+ years of payroll experience, strong analytical and leadership skills, and a commitment to operational excellence.

Qualifications

• Bachelor's degree in Accounting, Business Administration, Human Resources, or related field required.
• Five (5) years of related payroll experience including knowledge of payroll, out-of-state worker compliance, wage and hour regulations, timekeeping, and payroll taxes.
• Workday proficiency preferred; able to read, write and speak Spanish.

Responsibilities

• Oversees payroll processing to ensure timely and compliant payroll operations.
• Acts as primary contact for payroll inquiries and coordinates with internal/external stakeholders.
• Defines and implements best practices and controls to improve payroll workflows and GL accuracy.
• Documents payroll guidelines and procedures; maintains system integrity.
• Liaises with external auditors and validates payroll tax documents and year-end forms.
• Resolves Workday/system/vendor issues by coordinating with IT Services.

Skills

Strong analytical skills

Supervisory/leadership

Excellent organizational skills

Attention to detail

Customer service orientation

Education

Bachelor's degree in Accounting/Business Admin/HR or related field

Tools

Workday

Excel

Word

PowerPoint

Teams/SharePoint

Job description

The Payroll Manager is responsible for the accurate and timely processing of the university’s payroll in compliance with all applicable laws, regulations, and internal policies. This role oversees all aspects of payroll operations, including payroll processing, tax reporting, auditing, out of state worker compliance, benefit auditing, Workday benefit processing and vendor integrations, and employee inquiries, ensuring a high standardof service and confidentiality.

The Payroll Manager leads a payroll specialist, implements processimprovements, maintains system integrity, and partners closelywith HR, Finance,and external vendors.The role requiresstrong knowledge of payrollsystems (Workday preferred), tax laws, and wage and hour regulations, timekeeping as well as experience managing multi-state payroll. A detail-oriented mindset, strong analytical skills, and a commitment to operational excellence are essential for success in this role.

ESSENTIAL FUNCTIONS:

• Oversees and manages payroll to ensure all department outcomes areachieved effectively. Coordinates payroll activities and ensurescompliance with established financial, legal and/or administrative requirements
• Acts as primary point of contact for payroll related inquiriesand errors, to included engaginginternal and external parties (such as city, state, federal agencies, etc.) asapplicable, providing appropriate research and communicating outcomes timely and effectively to stakeholders and in a manner consistent with excellent customer service
• Define and implement industrystandard best practicesprocesses and strong financial controlsto foster continuous improvement, and to improve workflow, ensure accurate and timely payroll processing and accuracy of general ledger postings and reconciliations
• Ensures payrollguidelines/policies/procedures are documented, maintained and updated.
• Acts as primary point of contact for external auditors and also audits employee tax documents, payroll balance sheets,YTD earnings, etc. as needed
• Resolves Workday system/vendor issues/problems by working closely with the IT Services staff and authorizes updates for items impacting payroll. Works with IT Services to correct and test problems with the payrollsystem due to upgrades and patches.
• Verifies a variety of payroll related data to ensure accurate distribution of funds and payroll; this includes review of prepared time sheets, pay changes and detailed registers (such as taxes,deductions, and rates)
• Oversee the processing of bi-weekly payroll to include all Leave payrolladjustments, transmits Direct Deposit and Positive Pay files, calculates, prepares and transmitsfederal and state tax depositand calculates, prepares and transmits retirement files
• Performs quarterly/year-end functions and processes forms for current and previous employees to include, preparation and entry of taxable adjustments (Auto, group term life etc.); prepares W-2 Tax Statements, reconciles to the general ledger and makes appropriate adjustments; updates entries to tax tables;and administers quarter and annual closingsto the payroll system
• Performs a variety of payroll adjustments and reconciliations to include processing vacation/sick adjustments, preparation of journal entries, processingleave accruals and entitlement changes, and entry of reconciliations to general ledger accounts pertaining to Payroll
• Performs periodicduties to includeupdate and creationof Payroll Procedures /Processing Manual; monitors and runs update process for Campus Employment/Federal Work Study limits; distributes payroll audit information and communicates with audit team;keeps current on all laws related to payroll
• Manages remote workersto ensure compliance with state registration for taxes and applicable state leave programs or other payroll/benefits relatedto out of state workers

Payroll WorkdayBenefits Administrator

• Facilitates accurate and timely delivery of employer contributions and employee payrolldeductions to carriers, plan administrators, or other appropriate service providers
• Reviews Workday benefit and retirement plan integration reports; investigates and resolvesintegration errors and issues;audit invoices to verify participant coverage
• Completes records, reporting, and other documentation required by federal,state, and providerrules, regulations, and policies
• Programs Workdayfor Open Enrollment; monitors and auditsongoing benefit processing

REQUIRED QUALIFICATIONS:

Bachelor's degree in Accounting, BusinessAdministration, Human Resources, or related field required. Five (5) years of related payrollexperience to includeextensive knowledge of the payroll function including preparation, balancing, internal control, out of state worker compliance, wage and hour regulations, timekeeping, and payroll taxes.

PREFERREDQUALIFICATIONS:

Workday proficiency; able to read,write and speak Spanish.

KNOWLEDGE/SKILLS/ABILITIES:

• Knowledge of and ability to follow university policies and procedures. Ability to demonstrate exceptional service in alignment with the Mission and Vision of Marymount University; and to establish and maintain effective workingrelationships with the campus community.
• Microsoft Office365 includes proficient skills in Excel, Word, PowerPoint, Teams, SharePoint.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.