Payroll, Invoicing & Accounts Clerk

MV Transportation; Thousand Oaks (CA); On-site; USD 33,000 - 44,000; Full time

Job summary

MV Transportation is seeking an Accounting Clerk to ensure the accuracy of accounts payable and receivable, client invoicing, collections, payroll, and other local financial obligations at our Thousand Oaks location.

The role involves processing payroll with garnishments and taxes, preparing vendor invoices, supporting budget and reporting, and maintaining employee and vendor files. Strong Excel and GAAP knowledge are valued; English communication required.

Qualifications

• Five (5) years payroll processing or accounting background preferred.
• Accounting basics.
• Payroll and data entry processing.
• Proficient with Microsoft Office package including word processing and spreadsheets.
• Knowledge of generally accepted accounting principles.
• Ability to work in a fast-paced multi-tasking environment.
• Ability to read, write and speak English.
• Ability to communicate effectively on all levels.

Responsibilities

• Process payroll for all employees including garnishments, taxes, and relevant fare deductions on bi-weekly basis to ensure that all employees are paid accurately for their working hours.
• Submit PCN's for all new hires and job/wage changes in the appropriate time frame to ensure accurate payroll and employee records at corporate.
• Submit appropriate paperwork and documentation for payroll exceptions and bonuses.
• Complete daily and weekly reports for Operations/General Manager review to ensure that hours and payroll are within budgeted amounts for service provided.
• Maintain accurate fare accounting records and relevant payroll deductions for affected employees.
• Prepare accounts payable invoices for Manager approval and payment from Corporate office in a timely manner ensuring the accuracy of account charges as well as the timely payment of vendors.
• Prepare client invoices in a timely manner to ensure appropriate posting to general ledger.
• Assist corporate office with account collections for client accounts. Prepare appropriate credit/debit memos to ensure accuracy accounts receivable balances.
• Submit all employee benefit applications and ensure the appropriate payroll deductions take place.
• Update and maintain employee files related to payroll and human resources
• Update and maintain vendor and supplier files
• Establish credit with local vendors.
• Act as guardian of petty cash and imprest funds, submit regular petty cash reimbursement requests and expense reimbursement requests as necessary on behalf of other management staff.
• Ensure accuracy of preliminary and final financial statements, prepare journal entries to make corrections to ensure that an accurate picture of local finances is available. Prepare projections as required by local, regional and corporate management for forecasting purposes.
• Assist with preparation of annual budget and CER requests.
• Provide assistance to employees requiring wage and hour data reported to local agencies including housing and social services.
• Submit all necessary paperwork and documentation for new hires and employee terminations.
• Provide purchasing assistance to local management staff.
• Ensure ample stores of necessary items including office supplies and computer equipment.

Skills

Payroll processing

Accounting

MS Office

GAAP

Multitasking

English

Communication

Education

High School diploma or equivalent

Some college or accounting experience

Job description

MV Transportation is seeking an Accounting Clerk to ensure the accuracy of accounts payable and receivable, client invoicing, collections, payroll, and other local financial obligations at our Thousand Oaks location.

The role involves processing payroll with garnishments and taxes, preparing vendor invoices, supporting budget and reporting, and maintaining employee and vendor files. Strong Excel and GAAP knowledge are valued; English communication required.