Payroll & Insurance Analyst I

Illinois Comptroller; Springfield (IL); On-site; USD 51,000 - 80,000; Full time

Benefits offered by this job

Comprehensive benefits

Equal Opportunity Employer

Job summary

The Teachers’ Retirement System of the State of Illinois (TRS) is seeking a Payroll and Insurance Analyst I to provide basic accounting and administrative support, processing annuitant payroll and insurance forms across multiple systems, and responding to member inquiries. This role requires strong data entry, attention to detail, and accuracy in documentation.

Under supervision, you will prepare member statements, update records, and ensure compliance with TRS benefits structures, pensions and

Qualifications

• Ability to analyze and interpret data.
• Strong written and verbal communication skills.
• Experience with payroll and benefits systems is a plus.

Responsibilities

• Provide basic accounting and administrative support to Payroll and Insurance Department.
• Review and input Participation Election forms and ensure data accuracy in TRS and CMS systems.
• Prepare stop payment requests and respond to inquiries from annuitants and beneficiaries.
• Maintain and update membership records and assist with payroll and insurance discrepancies.

Skills

Data analysis

Attention to detail

Problem solving

Multisystem work

Organizational skills

Education

Bachelor’s degree in accounting, education, or related field

Job description

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:58779
Opening Date:
Closing Date:
Agency: Teachers' Retirement System of the State of Illinois
Salary: $51,340 - $80,091
Job Type: Salaried
Category:Full Time
Number of Vacancies: 1
Merit Comp Code:Agency Excluded from Collective Bargaining Coverage
Work Hours: 8:30 am to 4:30 pm

The Teachers’ Retirement System of the State of Illinois (TRS) is one of the largest public pension systems in the United States. We provide retirement, disability and survivor benefits to teachers, administrators and other public-school personnel employed outside the city of Chicago.

TRS serves over 456,000 members and manages a multi-billion-dollar investment portfolio for the exclusive benefit of the membership.

TRS is governed by a Board of Trustees. Full-and part-time employees are eligible for the State of Illinois comprehensive benefits program which includes medical, dental and vision coverage. All employees hired after August 17, 2001 participate in the TRS retirement pension plan. Employees also have the option to contribute to additional State of Illinois deferred compensation plans. The TRS pension plan is a participating reciprocal system under the Illinois Pension Code Retirement Systems Reciprocal Act.

Under the supervision of the Payroll and Insurance Supervisor, the Payroll and Insurance Analyst I is responsible for basic accounting and administrative support functions. This position requires timely processing of payroll and insurance forms into multiple systems including but not limited to the TRS system, the CMS Membership system, and the CMS third-party administrator’s system. This position is responsible for functions pertaining to mid-month and monthly annuitant payroll. In addition, this position is required to respond to member inquiries, draft written correspondence, seek corrective action to resolve payroll and insurance discrepancies, and update membership records based on various payroll and insurance reports.

Job Summary (Continued)

The incumbent performs various data entry tasks associated with annuitant and beneficiary insurance enrollment and payroll. The incumbent is responsible for responding to phone calls, emails, and written correspondence. The incumbent prepares individualized member statements and updates membership records based on payroll and insurance reports.

The incumbent must be familiar with the statutory benefits structure of TRS, the statutes governing the Teachers' Retirement Insurance Program and the State Employees Group Insurance Program. The incumbent must have basic accounting skills, the ability to pay attention to detail, possess excellent written and oral communication skills, and the ability to prioritize work to meet assigned deadlines. In addition, the individual must be able to analyze relative data, make logical decisions, and act upon them.

Essential Functions

• Provide basic accounting and administrative support to the Payroll and Insurance Department.


• Review Participation Election forms for the Teachers’ Retirement Insurance Program (TRIP) and the State Employees Group Insurance Program (SEGIP). Input form data into multiple systems including employer payment information. Confirm the data transmitted from the CMS Membership system to the CMS third-party administrator accurately the following business day. Seek corrective action on inaccurate data transmittals.


• Review payroll forms including but not limited to Direct Deposit (EFT) forms, Federal tax withholding forms, and State tax withholding forms. Input data into the TRS system.


• Generate letters requesting additional information when incomplete payroll and insurance forms are received.


• Research and respond to telephone calls, emails, faxes, internal inquires, returned mail, and written correspondence.


• Counsel annuitants and beneficiaries on payroll and insurance items including, but not limited to insurance benefits, plan options, insurance enrollment, insurance premiums, monthly pension payments, post-retirement increases, tax withholding amounts, address changes, returned mail, EFT, and payroll adjustments.

Essential Functions (Continued)

• Responsible for reviewing system generated Daily Action Reports and correcting inaccurate data in the TRS system, CMS Membership system, and the CMS third party system. Assist with CMS generated CMS MOBIUS reports as needed.


• Research dependent deaths and obtain required documentation. Input member and dependent death data into the CMS Membership system and upload dependent death documentation into the CMS third party administrators’ system.


• Prepare stop payment requests on uncashed warrants through the Office of the Illinois Comptroller.


• Assist with inputting miscellaneous deduction forms and Power of Attorney (POA) information into the TRS system.


• Assist with requests for duplicate Earnings Statements and 1099R’s generated by the Office of the Illinois Comptroller.


• Assist with direct pay of insurance premium bills for those whose annuity benefit is insufficient to cover the cost of the insurance and for school districts who have agreed to pay the cost of the annuitant's insurance premiums. May be required to send employer pay contracts to school districts.


• Assist with reconciling payroll discrepancy reports between the Teachers' Retirement System and the Office of the Illinois Comptroller.


• Assist with COBRA enrollment. Send COBRA enrollment forms upon request.


• Perform other duties as required or assigned.

Knowledge, Skills, Abilities

• Ability to analyze and interpret data


• Demonstrate a high commitment to quality


• Demonstrate problem solving skills
  
• Ability to work in multiple systems simultaneously


• Possess excellent organizational skills


• Bachelor’s degree in accounting, education, communications, or a related degree. Candidates without a degree must possess 2 years of progressive responsibility in a related business or education field.


• Excellent analytical and organizational skills and the ability to communicate effectively in verbal and written correspondence.


• Preferred experience with pensions, benefits and or employee relations

TRS is a non-code state agency.

TRS is an Equal Opportunity Employer. If you require reasonable accommodation in completing this application, interviewing, or completing any pre-employment testing, please direct your inquiries to Human Resources at [phone], or [e-mail]. Hiring decisions are not based on or affected by political factors, including political sponsorship, affiliation, or support.