Payroll/Human Resources Technician I

City of Chesapeake Virginia

Chesapeake (VA)

On-site

USD 42,000 - 52,000

Full time

3 days ago

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Benefits offered by this job

Benefits brochure

Job summary

City of Chesapeake seeks a Payroll Technician I to process payroll, maintain records, and ensure compliance. The ideal candidate will handle timekeeping, data entry, auditing, and employee inquiries with strong analytical skills and attention to detail.

The role supports onboarding, promotions, and separations while maintaining confidential information and delivering excellent customer service. Benefits are described in the City brochure and applicable emergency hours may apply.

Qualifications

Requires high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in accounting or a closely related field.
Minimum of one year of related, full-time equivalent experience.
Emergency work hours may be required and work locations may vary.

Responsibilities

Process weekly and semi-monthly payroll using Kronos, Munis, and other payroll systems.
Review, audit, and validate timecards, attendance records, leave balances, and payroll data for accuracy.
Calculate wages, overtime, deductions, and payroll adjustments.
Maintain accurate payroll records and employee files per City policies.
Support onboarding, promotions, transfers, status changes, and separations with payroll setup.
Respond to employee questions regarding pay, deductions, and payroll procedures.
Reconcile payroll reports and resolve discrepancies.
Ensure compliance with federal, state, and local payroll laws and policies.
Generate payroll reports and assist with audits and documentation.

Skills

Payroll administration

Data entry

Auditing

Reconciliation

Attention to detail

Analytical thinking

Time management

Communication (verbal & written)

Microsoft Office (Excel, Word, Outlook

Education

High school diploma or GED

One year college education in accounting or related field

Tools

Kronos

Munis

HRIS

Payroll software

Timekeeping systems

Job description

This position is located at 925 Executive Boulevard (Greenbrier Yard).

Position Information

Working Title of Vacant Position

Job Type

Job Type Full Time

Posting Type

Posting Type Public

Number of Vacancies

Number of Vacancies 1

Department

Department PUBLIC WORKS

Division

Requisition Number

Requisition Number 2026272

Number of hours worked per week

Number of hours worked per week 40

Work Schedule

7:00am – 3:30pm; Monday-Friday; Alpha essential – Employee are expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City wide emergencies.

Work Site Location

Work Site Location Chesapeake, VA

Position Driving Requirement

Position Driving Requirement N - Never

Pay Grade

Pay Grade GE05

Pay Basis

Pay Basis Semi-Monthly

Advertised Salary

Job Description

The City of Chesapeake is seeking a detail oriented and customer focused Payroll Technician I to join the Public Works Department. The Payroll Technician I is responsible for processing payroll, maintaining employee payroll records, ensuring compliance with payroll regulations, and providing exceptional customer service to employees regarding payroll and compensation matters.

The ideal candidate will have experience with payroll processing, timekeeping systems, data entry, auditing, recordkeeping, and payroll compliance. Strong analytical skills, attention to detail, and the ability to work with confidential information are essential for success in this role.

Key Responsibilities

Process weekly and semi monthly payroll using Kronos, Munis, and other payroll systems.
Review, audit, and validate employee timecards, attendance records, leave balances, and payroll data for accuracy.
Calculate wages, overtime, shift differentials, deductions, and other payroll adjustments.
Maintain accurate payroll records and employee files in accordance with City policies and record retention requirements.
Support employee onboarding, promotions, transfers, status changes, and separations by ensuring accurate payroll setup and maintenance.
Respond to employee questions regarding pay, deductions, tax withholding, leave balances, and payroll procedures.
Reconcile payroll reports and identify, research, and resolve discrepancies.
Ensure compliance with federal, state, and local payroll laws, regulations, and policies.
Generate payroll reports and assist with audits, record reviews, and payroll documentation.

Preferred Knowledge, Skills, and Abilities

Knowledge of payroll administration, payroll processing, accounting principles, and payroll compliance requirements.
Experience with Kronos, Munis, HRIS , payroll software, or timekeeping systems.
Strong data entry, auditing, reconciliation, and recordkeeping skills.
Exceptional attention to detail and accuracy in a fast paced environment.
Ability to analyze payroll data, identify discrepancies, and implement solutions.
Strong organizational, time management, and problem solving skills.
Ability to handle confidential and sensitive information with professionalism and discretion.
Effective verbal and written communication skills with a commitment to customer service.
Proficiency with Microsoft Office, including Excel, Word, and Outlook.

Join the City of Chesapeake and help ensure accurate, timely, and compliant payroll services that support the employees who serve our community every day.

The City of Chesapeake offers an exceptional range of benefits. Please browse ourBenefits Brochure, for a full list of benefits and employee perks.

Required Qualifications

VOCATIONAL / EDUCATIONAL REQUIREMENT : Requires high school diploma or GED / HSE and any combination of education and experience equivalent to satisfactory completion of one year of college education in accounting or a closely related field.

EXPERIENCE REQUIREMENT : In addition to satisfying the vocational/educational standard, this class requires a minimum of one year of related, full-time equivalent experience.

SPECIAL REQUIREMENTS : Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties

Preferred Qualifications

Job Open Date

Job Open Date 08/17/2026

Job Close Date

Job Close Date 08/31/2026

ADA Checklist

Overall Physical Strength Demands

Overall Physical Strength Demands S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.

Physical Demands

C = Continuously- 2/3 or more of the time.F = Frequently- From 1/3 to 2/3 of the time.O = Occasionally- Up to 1/3 of the time.R = Rarely- Less than 1 hour per week.N = Never- Never occurs.

Standing

Standing Occasionally- Up to 1/3 of the time.

Sitting Continuously- 2/3 or more of the time.

Walking

Walking Occasionally- Up to 1/3 of the time.

Lifting

Lifting Rarely- Less than 1 hour per week.

Lifting Amount

Lifting Amount Exerting up to 10 lbs

Carrying

Carrying Rarely- Less than 1 hour per week.

Carrying Weight

Carrying Weight Exerting up to 10 lbs

Pushing/Pulling

Pushing/Pulling Rarely- Less than 1 hour per week.

Pushing/Pulling Weight

Pushing/Pulling Weight Exerting up to 10 lbs

Reaching

Reaching Occasionally- Up to 1/3 of the time.

Handling Frequently- From 1/3 to 2/3 of the time.

Fine Dexterity

Fine Dexterity Continuously- 2/3 or more of the time.

Kneeling

Kneeling N = Never

Crouching

Twisting

Twisting N = Never

Climbing

Vision

Vision Continuously- 2/3 or more of the time.

Hearing

Hearing Continuously- 2/3 or more of the time.

Talking

Talking Continuously- 2/3 or more of the time.

Foot Controls

Foot Controls N = Never

Machines, Tools, Equipment and Work Aids Used

standard office equipment

Protective Equipment Required

all required PPE

Health and Safety

D = DailyW = Several Times Per WeekM = Several Times Per MonthS = SeasonallyN = Never

Mechanical Hazards

Mechanical Hazards N = Never

Chemical Hazards

Chemical Hazards N = Never

Electrical Hazards

Electrical Hazards N = Never

Fire Hazards

Fire Hazards N = Never

Explosives

Explosives N = Never

Communicable Diseases

Communicable Diseases N = Never

Physical Danger or Abuse

Physical Danger or Abuse N = Never

Other

If Other, Description

D = DailyW = Several Times Per WeekM = Several Times Per MonthS = SeasonallyN = Never

Dirt and Dust

Dirt and Dust N = Never

Extreme Temperatures

Extreme Temperatures N = Never

Noise and Vibration

Noise and Vibration S = Seasonally

Fumes and Odors

Fumes and Odors N = Never

Wetness/Humidity

Wetness/Humidity N = Never

Darkness or Poor Lighting

Darkness or Poor Lighting N = Never

Primary Work Location

Non-Physical Demands

C = Continuously- 2/3 or more of the time.F = Frequently- From 1/3 to 2/3 of the time.O = Occasionally- Up to 1/3 of the time.R = Rarely- Less than 1 hour per week.N = Never- Never occurs.

Time Pressures

Time Pressures Continuously- 2/3 or more of the time.

Emergency Situations

Emergency Situations Rarely- Less than 1 hour per week.

Frequent Change of Tasks

Frequent Change of Tasks Occasionally- Up to 1/3 of the time.

Irregular Work Schedule/Overtime

Irregular Work Schedule/Overtime Rarely- Less than 1 hour per week.

Performing Multiple Tasks Simultaneously

Performing Multiple Tasks Simultaneously Frequently- From 1/3 to 2/3 of the time.

Working Closely with Others as Part of a Team

Working Closely with Others as Part of a Team Continuously- 2/3 or more of the time.