Payroll/Personnel Transaction Analyst (2 positions)

The Chronicle Of Higher Education, Inc.; San Jose (CA); On-site; USD 58,000 - 84,000; Full time

Benefits offered by this job

Comprehensive benefits package

30-35% total salary in benefits

Job summary

A prominent university in California is seeking an Administrative Analyst/Specialist to provide payroll and personnel transaction support for all employees. The role involves processing payroll transactions, maintaining data accuracy, and resolving issues. A bachelor's degree is required, along with experience in HR functions and familiarity with systems like PeopleSoft HR and the State of California payroll system. This position offers a competitive salary and a comprehensive benefits package.

Qualifications

• A bachelor's degree and/or equivalent training.
• Experience in administrative analysis or evaluation.
• Proficiency in spreadsheet software.

Responsibilities

• Processes employee job transactions per established policies.
• Maintains data integrity and accuracy across systems.
• Resolves personnel transaction-related issues.

Skills

Customer service

Data analysis

Software applications proficiency

Education

Bachelor's degree

Equivalent training

Tools

PeopleSoft HR

PIMS

OnBase

Job description

Job Summary

Reporting to the Director, University Personnel Operations and receiving work lead direction from the Payroll/Personnel Transaction Services Lead, incumbent works independently under general supervision to provide payroll and personnel transaction support for all university employees. Incumbent performs moderately complex duties related to processing the full range of payroll and personnel transactions and employment-related documents for all categories of University employees. Performs complete review of transactions for such areas as appointments, leaves of absence, final settlement payments, workers compensation, and separations as well as a wide variety of record-keeping duties requiring considerable judgment, initiative, and independence. Incumbent also assists with special projects in support of the Unit.

Key Responsibilities

• Processes all aspects of employee job transactions, in both PeopleSoft HR and the State of California payroll system (PIMS), in alignment with established policies and procedures.
• Audits and processes appointment paperwork for all categories of employees, encompassing new appointments, rehires, updates/corrections, ensuring compliance with contract provisions and policies.
• Researches, analyzes, and resolves personnel transaction-related issues ranging from routine to moderate complexity.
• Maintains data integrity and accuracy across all information systems and generates reports upon request.
• Identifies and corrects errors and discrepancies of personnel transaction documents and ensures that all information on the personnel transaction form is correct. Makes necessary adjustments to documents or returns them to initiating departments as required.
• Independently audits and rectifies errors and discrepancies in personnel/payroll transaction documents by cross-referencing records, communicating with employees, and verifying information with representatives from the State Controller's Office and CalPERS.
• Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
• Ensures completeness, accuracy, and timeliness of all operational functions within the unit.
• Reconciles the master payroll and any supplemental payroll received during the month to ensure pay and deductions are correct and the appropriate attendance certification has been obtained.
• Investigates and resolves incorrect payments by liaising with the State Controller's Office and/or preparing necessary corrective documentation. Conducts reviews and audits of monthly department and individual employee attendance reports to ensure adherence to established CSU and campus regulations.
• Computes employees' gross pay and deductions to determine their net pay, and facilitates the processing of salary advances in cases where a paycheck is unavailable or incorrect.
• Runs Pay Warrants: using CIRS, generates the Daily Payroll/Master Payroll Report of payments that have been issued by the State Controller's Office.

Knowledge, Skills & Abilities

• Ability to interact and communicate with constituents in a professional and respectful manner at all times
• Thorough knowledge of software applications: word processing, spreadsheet, and database management
• Excellent customer service and public relations skills
• Ability to interact and communicate effectively with people at all levels of the organization and of different cultures
• Ability to quickly become familiar with university infrastructure, policies, and procedures as they relate to temporary faculty appointments
• Ability to analyze and interpret technical procedures or regulations.
• Ability to learn and establish expertise in PeopleSoft HR, the State of California payroll system (PIMS), and MyCalPERS
• Ability to compose and appropriately format correspondence and reports
• Ability to analyze and define problems, establish facts, collect data, and draw valid conclusions to effectively present information when responding to questions from internal and external customers
• Ability to perform accurately in a highly detail-oriented environment and handle multiple work priorities
• Ability to establish and maintain cooperative working relationships in a diverse multicultural environment

Required Qualifications

• A bachelor's degree and/or equivalent training
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• Bachelor's Degree
• Two years' experience working in an HR office or performing HR functions
• Experience working with PeopleSoft HR and the State of California and/or the CSU Payroll System (PIMS)
• Experience working with a high volume of diverse customers
• Experience working with spreadsheets
• Experience with OnBase
• Experience analyzing and auditing employee data
• Experience processing payroll in higher education

Compensation

Classification: Administrative Analyst/Specialist - Non-Exempt
Anticipated Hiring Range: $6,208/month (Step 14)
CSU Salary Range: $4,799/month - $6,992/month (Step 1 - Step 20)

San Jose State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Equal Employment Statement

San Jose State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San Jose State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect.