Payroll & HR Administrative Analyst

The California State University; California, Northern (MO, KY); Hybrid; USD 57,000 - 75,000; Full time

Job summary

The California State University seeks an Administrative Analyst in San José to handle payroll and personnel functions for University Housing Services professional and student staff.

Under the Associate Vice President, you will coordinate hiring processes, handle confidential information, train staff, and provide administrative support to the UHS management team, with duties spanning payroll, time reporting, and budget coordination.

Qualifications

• Equivalent to a bachelor's degree in a related field.
• Two years of relevant experience; advanced degree may substitute.
• Experience with payroll and hiring processes is preferred.

Responsibilities

• Serve as liaison with University Personnel units for staff transactions.
• Prepare payroll for University Housing Services professional and student staff.
• Maintain monthly status of absence reports and manage the approval process for all time and absence reporting by supervisors.
• Coordinate department finger-printing process. Monitors that student assistant and professional staff are fingerprinted prior to employment processes paperwork and keeps a log of all employees for UHS.
• Trains professional staff on student assistant hiring process to ensure that all student assistants are fingerprinted and have filled out all paperwork with University Personnel before beginning work.
• Attends University Personnel contacts meetings regarding payroll and professional and student staff hiring
• Provides administrative support with department HR functions on behalf of the UHS Associate Vice President and the department areas.

Skills

Policy interpretation

Planning & organizing

Budget monitoring

Public administration knowledge

Confidentiality handling

Customer service

Education

Bachelor's degree in related field

Tools

Microsoft Office

Database systems

Payroll software

Job description

The California State University seeks an Administrative Analyst in San José to handle payroll and personnel functions for University Housing Services professional and student staff.

Under the Associate Vice President, you will coordinate hiring processes, handle confidential information, train staff, and provide administrative support to the UHS management team, with duties spanning payroll, time reporting, and budget coordination.