Payroll & HR Coordinator — Benefits & Compliance Focus

Mineola Gardens Wellness & Rehabilitation; Mineola (TX); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

PTO

401K

Job summary

Mineola Gardens Wellness & Rehabilitation is seeking an Payroll Specialist to manage facility payroll, HR and benefits operations in accordance with company policies and applicable state and federal laws. You will handle employee relations, benefits, compensation, leave, workers’ compensation, recruiting, onboarding and more.

The role includes ensuring timely payroll processing for 50-1100+ employees, maintaining confidential records and supporting compliance with labor regulations.

Qualifications

• Highschool Diploma required.
• 2+ years’ proven experience and demonstrated capability as a payroll specialist required.
• Current knowledge of local, state and federal guidelines and regulations.
• Proficiency with Microsoft Excel and payroll application systems.
• Strong understanding of payroll accounting and payroll best practices.
• Ability to deal sensitively with confidential material.
• Must have strong detail orientation and high accuracy level.

Responsibilities

• Coordinates payroll information by completing payroll preparation, reports and maintaining records.
• Manages day-to-day activities of payroll and human resources tasks with urgency and sensitivity for timely completion; performs all daily, weekly, and pay period close responsibilities related to payroll processing.
• Maintains, prepares, and processes semi-monthly payroll for 50-1100+ internal employees.
• Processes Time Keeping daily for distribution to department heads for review and correction; enters edits indicated by department heads.
• Reconciles payroll prior to transmission and validate confirmed reports.
• Manages payroll variables such as shift differentials, overtime, on call, employee status, etc.
• Maintains personnel files and time keeping to ensure accurate and timely payroll transactions; ensures all employee files are state ready for audit approval.
• Documents and maintains all progressive disciplinary action, suspensions, terminations, investigations and performance management, including compensation and pay on merit.
• Partners with hiring managers to determine staffing needs; screens, interviews, and recommends for hire qualified applicants as directed.
• Executes hiring process through review of new applications to set up interviews; completes pre-employment screenings and verifications; provide recommendations to hiring managers on applicant candidacy.
• Participates in Employee Appreciation Committee and assists in coordinating Employee Recognition Programs.
• Maintains pertinent recruitment and retention documentation.
• Acts on behalf of the Human Resources Manager when HR Manager is not available.
• Coordinates with company pay and benefits policies.
• Coordinates in ensuring all new/rehired employees are entered in the payroll system.
• Coordinates in ensuring the payroll system is updated with all pay, job and personal information changes.
• Coordinates in ensuring compliance with Department of Labor/Wage and Hour division regulations.
• Coordinates in properly communicating new and existing benefits programs and policies and procedures.
• Participate in unemployment hearings

Skills

Payroll proficiency

Confidentiality

Detail oriented

High accuracy

Education

Highschool Diploma

Tools

Microsoft Excel

Payroll software

Job description

Mineola Gardens Wellness & Rehabilitation is seeking an Payroll Specialist to manage facility payroll, HR and benefits operations in accordance with company policies and applicable state and federal laws. You will handle employee relations, benefits, compensation, leave, workers’ compensation, recruiting, onboarding and more.

The role includes ensuring timely payroll processing for 50-1100+ employees, maintaining confidential records and supporting compliance with labor regulations.