Payroll & HR Coordinator

Remedy Medical Properties; Chicago (IL); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

Life insurance

401K

STD/LTD

Parental leave

AD&D

Tuition Reimbursement

Commuter benefits

Job summary

Remedy Medical Properties is seeking a Payroll Processing Lead to manage our national bi-weekly payroll, including timesheets, garnishments, and multi-state tax withholdings. You will administer the ADP HRIS, maintain data integrity for hires, promotions, transfers, and terminations, and collaborate with Finance on audits and cost reporting.

This role emphasizes accuracy, discretion with confidential information, and helping employees with payroll and benefit questions, while advancing

Qualifications

• 1–2 years HR or payroll administration experience; ADP Workforce Now familiarity preferred.
• Bachelor’s degree in HR, Accounting, Business, or related field.
• Advanced Excel skills with complex formulas, VLOOKUP, and pivot tables.

Responsibilities

• Lead end-to-end bi-weekly payroll across multiple states; manage timesheets, garnishments, and tax withholdings.
• Administer HRIS (ADP) and maintain lifecycle data for hires, promotions, transfers, and terminations.
• Ensure payroll and HR practices comply with state and federal regulations; generate reports.
• Oversee benefits enrollment and leave tracking; respond to payroll-related questions.
• Assist audits, including 401k and Workers' Comp filings.
• Support onboarding and ensure payroll/tax documentation is captured on day one.
• Provide clear, professional policy guidance to employees.

Skills

Analytical rigor

Attention to detail

Communication

Professionalism

Education

Bachelor’s degree in Human Resources, Accounting, Business, or related field

Tools

ADP Workforce Now

Microsoft Excel

Job description

• Payroll Processing (Lead):Execute end-to-end bi-weekly payroll for our national workforce. This includes managing timesheet data, administering court-ordered garnishments, and ensuring all tax withholdings and deductions are accurate across multiple state jurisdictions.
• HRIS Management:Act as an administrator for our HRIS (ADP), maintaining data integrity for the full employee lifecycle (new hires, promotions, transfers, and terminations). Continuously evaluate workflows to identify opportunities for automation or process improvements.
• Compliance & Reporting:Ensure all payroll and HR practices comply with state and federal regulations. Generate monthly and quarterly reports, perform W-2 reconciliations, and work through labor cost allocations and departmental billbacks via Excel in collaboration with the Finance team.
• Benefit Coordination:Oversee the payroll side of benefits, including enrollment for new hires, life events, and assigning/tracking leaves of absence. Serve as a resource for employee questions related to payroll deductions and leaves.
• Audit Support:Assist in preparing and supporting internal and external audits, including 401k annual audits and Workers' Compensation filings.
• Talent Support:Partner with the HR team to ensure a smooth onboarding experience for new team members, ensuring all payroll and tax documentation is captured accurately on day one.
• Policy Resource:Provide clear, professional, and diplomatic answers to employees regarding payroll, benefits, and company policies.

Qualifications

• Experience:1–2 years of experience in HR or Payroll administration. Familiarity with ADP (Workforce Now) is highly preferred.
• Education:Bachelor’s degree in Human Resources, Accounting, Business, or a related field.
• Technical Skills: Advanced proficiency in Microsoft Excel.Must be able to use complex formulas, VLOOKUPs, and pivot tables to audit large datasets and visualize trends.
• Analytical Rigor:A high level of attention to detail and a "zero-error" mindset when it comes to financial data and tax compliance.
• Communication:Strong ability to explain complex payroll or benefit math to employees in a simple, professional, and empathetic manner.
• Professionalism:Proven ability to handle sensitive, confidential information with extreme discretion and diplomacy.

Base salary range is $60,000-$65,000 based on experience, plus bonus and benefits.

Now is a great time to join our growing team at Remedy! You will work side-by-side with firm leadership to serve clients and build the business, having a direct impact on the firm’s success. We offer competitive health benefits: Medical, Dental, Vision, Life (including spouse & child), 401K, STD/LTD, Parental leave, AD&D, Tuition Reimbursement, and Commuter benefits. We offer flexibility in how and where you get your work done and meaningful relationships with clients, teammates and leadership who truly care about you and your development.

Remedy Medical Properties is committed to providing equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, marital status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.