Payroll & EVV Coordinator (Electronic Visit Verification)

Nuvia Staffing; Culver City (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Nuvia Staffing seeks a Payroll & EVV Coordinator to safeguard timekeeping, payroll, and EVV data accuracy and compliance. The role audits time in myMITC and RS2, resolves discrepancies, and reconciles EVV visits against authorizations and billing while collaborating with HR, Compliance, and Accounting.

Wage-and-hour compliance in California is crucial, with HIPAA privacy maintained for PHI. The position supports a hybrid work environment, requiring strong organizational skills and excellent

Qualifications

• Bachelor’s degree in Business Administration or related field
• 3+ years hands-on payroll experience
• 1+ year EVV platform experience (MITC preferred)
• 1+ year experience in a healthcare or social services setting
• Knowledge of California wage-and-hour law (DDS/Regional Center)
• Advanced Google Sheets & Google Workspace skills
• Strong organizational skills and attention to detail
• Hybrid work capability and collaboration with multiple teams

Responsibilities

• Audit timekeeping in myMITC and RS2; resolve discrepancies and ensure accuracy
• Conduct payroll audits for California wage-and-hour compliance
• Prepare payroll reports and tracking spreadsheets
• Reconcile EVV visits against schedules, timesheets, and authorizations
• Ensure EVV data is correctly transmitted to CalEVV state aggregator
• Train staff on myMITC clock-in/out and EVV procedures
• Maintain confidentiality of payroll, PHI, and related data
• Support process improvements in payroll and EVV workflows

Skills

Timekeeping

Payroll

EVV

Auditing

Compliance

Data accuracy

Google Sheets

Communication

Education

Bachelor’s degree in Business Administration or related field

3+ years payroll experience

Tools

MITC

RS2

Google Sheets

Job description

Payroll & EVV Coordinator (Electronic Visit Verification)

About the role

The Payroll & EVV Coordinator keeps employee time, payroll, and Electronic Visit Verification (EVV) data accurate and compliant. This role audits timekeeping in myMITC, resolves discrepancies, reconciles EVV visits against authorizations and billing, and tracks compliance KPIs. The coordinator works closely with HR, Compliance, and Accounting to protect wage-and-hour compliance and billing integrity.

Workplace: Remote or On-site

What you'll do

Timekeeping and Payroll

• Monitor employee time and attendance in myMITC & RS2, including hours submitted, missed punches, and punch corrections.
• Investigate and resolve discrepancies involving time submissions, meal and rest periods, and attendance.
• Conduct regular payroll audits to ensure accuracy and compliance with California wage-and-hour requirements.
• Prepare and maintain payroll reports and tracking spreadsheets.
• Escalate suspected time falsification to HR and management according to company policy.

EVV Compliance

• Review EVV visit exceptions, manual edits, and reason codes, and make sure each edit is properly documented.
• Reconcile EVV visits against schedules, timesheets, and Regional Center authorizations before billing is submitted.
• Confirm that EVV data is transmitted correctly to the CalEVV state aggregator.
• Track and report EVV and payroll compliance KPIs, including EVV punch Compliance Rate and Client Total Billing hours, and submit required reports on time.
• Serve as the primary contact with MITC for updates, technical issues, and system configuration needs.

Training and Support

• Partner with management to train new hires and existing staff on myMITC clock-in/out and EVV procedures.
• Work with HR, Compliance, and accounting to make sure timekeeping and payroll data sync correctly across systems.

Compliance and Process Improvement

• Review and update SOPs, payroll procedures, and related policies as needed.
• Identify process gaps and recommend improvements to payroll, timekeeping, and EVV workflows.
• Maintain strict confidentiality of employee payroll and personnel information, and client protected health information (PHI) in accordance with HIPAA.
• Other compliance and operations projects and duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Human Resources, or a related field, or equivalent experience.
• 3+ years of hands‑on payroll or payroll administration experience.
• 1+ year of experience with EVV platforms (MITC preferred), including troubleshooting.
• 1+ year of experience in a healthcare or social services setting.
• Working knowledge of California wage-and-hour law and DDS/Regional Center requirements (Lanterman Act, Title 17, Title 22).
• Advanced Google Sheets skills and proficiency in Google Workspace.
• Strong organizational skills and exceptional attention to detail.
• Ability to work independently in a hybrid environment.
• Strong communication skills and ability to partner effectively with management.

With over 20 years of experience, we are dedicated to providing support services that empower adults with disabilities to lead independent, fulfilling lives in a safe and supportive environment. Partnered with the Department of Developmental Disabilities and local Regional Centers, we ensure our clients have every opportunity to exercise their rights, build meaningful relationships, and uphold their responsibilities for the highest quality of life possible.