Payroll/Billing (EVV) Coordinator

Self-Direct, Inc.; Town of Lysander (NY); On-site; USD 48,000 - 52,000; Full time

Job summary

Self-Direct, Inc. is looking for a detail-oriented Payroll/Billing Coordinator to join their team in the Town of Lysander, NY. This role requires a high school diploma and at least 5 years of experience in billing, accounts receivable, payroll, or healthcare compliance. Key responsibilities include verifying e-timesheets, assisting with payroll submission, maintaining EVV records, and managing accounts receivable. The position offers a salary range of $48,000 - $52,000 per year depending on experience.

Qualifications

• Minimum of 5 years of relevant experience in billing, accounts receivable, payroll, or healthcare compliance.
• Ability to work independently and exercise sound judgment under pressure.
• Exceptional integrity and attention to detail.

Responsibilities

• Verify office e-timesheets and related documentation weekly.
• Assist with weekly payroll submission workflows.
• Distribute live checks and pay stubs to employees weekly.
• Ensure EVV records are maintained per NYS DOH EVV guidelines.
• Perform weekly pre-billing audits on EVV records.

Skills

Excellent organizational skills

Verbal communication skills

Written communication skills

Attention to detail

Customer service skills

Proficiency with Microsoft Office Suite

Education

High School diploma

Tools

Billing software

EVV platforms

Payroll systems

Job description

Self-Direct, Inc. is seeking a detail-oriented Payroll/Billing (EVV) Coordinator to join our team.

Key Responsibilities

Payroll

• Verify office e-timesheets, PTO requests, and related documentation weekly
• Assist with weekly payroll submission workflows under direction of the Payroll & Billing Manager
• Distribute live checks and pay stubs to employees on a weekly basis
• Add and remove employees from payroll; maintain related payroll reports
• Maintain eligibility records for raises, benefits, and payroll-related matters
• Field employee payroll inquiries and elevate complex issues as appropriate
• Assist with outside wage verifications and routine payroll reporting

EVV Compliance & Quality Assurance

• Ensure EVV records are obtained and maintained per NYS DOH EVV guidelines
• Perform weekly pre-billing audits on EVV records for accuracy and completeness
• Educate field staff on proper EVV procedures and provide necessary tools and support
• Report EVV compliance trends to supervisor and recommend corrective actions
• Enforce SDI's EVV Disciplinary process and maintain related records
• Respond promptly to all EVV and billing inquiries across all communication channels

Accounts Receivable & Billing

• Review, rework, and track all claims and invoices on a weekly basis
• Receive, sort, and post incoming receivables; contact clients or contracted parties as needed
• Manage account statuses and balances; assist with credit card and EFT transactions
• Serve as a point of contact for client billing issues and inquiries
• Identify improvement areas using data and reports; monitor unpaid or underpaid claims
• Report billing errors to supervisor and compliance department prior to corrected billing

Qualifications

Education & Experience

• High School diploma with a minimum of 5 years of relevant experience in billing, accounts receivable, payroll, or healthcare compliance

Skills & Attributes

• Excellent organizational, verbal, and written communication skills
• Exceptional integrity, attention to detail, and ability to work independently
• Strong customer service skills and professional demeanor
• Ability to exercise sound judgment and remain calm under pressure
• Proficiency with computers and Microsoft Office Suite
• Familiarity with billing software, EVV platforms, payroll systems, and healthcare claims processing preferred

$48,000 - $52,000 per year, depending on experience