Payroll & Equity Administrator (Multi-State & NetSuite)

Jobtailor; Philadelphia (Philadelphia County); On-site; USD 85,000 - 125,000; Full time

Job summary

Jobtailor seeks an experienced payroll professional to own end-to-end U.S. payroll across multiple cycles. You will handle multi-state tax compliance, coordinate with international providers, and partner with Finance on GL entries in NetSuite.

You’ll manage PTO, deductions, and equity activity in Shareworks, while supporting audits and year-end reporting. Strong communication, accuracy, and privacy are essential as you collaborate across Finance, HR, IT, and Legal to optimize payroll processes

Qualifications

• 3+ years of hands-on payroll processing experience, ideally in biotech/pharma/life sciences.
• Strong knowledge of multi-state statutory payroll tax requirements, filings, and registrations.
• Proficiency with core payroll and HRIS systems.
• High accuracy, discretion with confidential data.
• Strong communication and collaboration with Finance, HR, and IT.
• Experience with Rippling, Shareworks, NetSuite and Concur preferred.
• Experience transitioning payroll from a PEO to in-house HR tech.

Responsibilities

• Own end-to-end payroll processing for all U.S. employees across multiple pay cycles.
• Manage multi-state payroll tax compliance, registrations, withholding, and filings.
• Coordinate with international payroll providers for non-U.S. employees.
• Partner with Finance on general ledger entries and reconciliations (NetSuite).
• Track and reconcile PTO balances, benefits deductions, and garnishments.
• Process wages, bonuses, equity income, and complex pay scenarios.
• Serve as the primary payroll contact for employee inquiries.
• Support audits and year-end payroll processes including W-2s and ACA reporting.
• Identify payroll/HR tech process improvements.
• Manage equity activity in Shareworks and equity grants/terminations with Legal and Finance.
• Ensure payroll impacts of equity transactions are accurate and prompt.
• Review employee expense reports in Concur; resolve issues.

Skills

Payroll Processing

Multi-State Tax

General Ledger

PTO Tracking

W-2 Processing

Equity Transactions

Expense Reports

Confidential Data

Communication

Cross-Functional

Tools

Rippling

Shareworks

NetSuite

Concur

Job description

Jobtailor seeks an experienced payroll professional to own end-to-end U.S. payroll across multiple cycles. You will handle multi-state tax compliance, coordinate with international providers, and partner with Finance on GL entries in NetSuite.

You’ll manage PTO, deductions, and equity activity in Shareworks, while supporting audits and year-end reporting. Strong communication, accuracy, and privacy are essential as you collaborate across Finance, HR, IT, and Legal to optimize payroll processes