Payroll Coordinator: Ultipro & Compliance Expert

The Salvation Army Southern California; Sacramento (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

The Salvation Army Southern California is seeking a Payroll Coordinator to manage bi-weekly payroll across divisions, using Ultipro and related systems. You will ensure accurate timekeeping, data integrity, and compliance with policies and regulations.

Responsibilities include processing payroll, reporting, garnishments, and assisting with audits while coordinating with HR and third-party processors. Strong attention to detail and confidentiality are essential.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, or HR concentration preferred; or Associate's degree or certification in Business.
• Experience in accounting or payroll processing and experience using UltiPro software preferred.
• Proficiency with payroll and/or accounting software and payroll timekeeping systems preferred.
• Strong Microsoft Office skills (Excel, Word, Access).
• Must have competent knowledge of timecard processing or ability to learn.
• Knowledge of Salvation Army financial procedures, practices, policies preferred or capacity to learn and apply internal policies and procedures.
• Must be organized, self-motivated, assertive, dependable and detail oriented, able to meet deadlines.
• Ability to handle sensitive payroll information confidentially.
• Strong customer service skills and ability to work under pressure.
• Ability to work with minimal supervision as well as be a team player.

Responsibilities

• Bi-weekly payroll processing.
• Process employee payroll using UltiPro and provide reporting.
• Transmit pay and tax files to third party processors and maintain pay data files.
• Maintain employee timesheets in the Ultipro/UTA system.
• Coordinate and review payroll data from Corps.
• Maintain the payroll/HR database in the Ultipro-UKG application.
• Correspond with third party processors.
• Process salary increases and retroactive adjustments.
• Prepare manual checks for termination, etc.
• Process garnishments.
• Respond to inquiries on payroll related issues.
• Provide training to the Corps (UTA, Ultipro).
• Assist with audits.
• Coordinate Christmas Kettle and Summer Camp payroll.
• Interface with Human Resources.
• Maintain vacation and sick accrual records.
• Provide employee earnings verification for claims and retirement applications.
• Perform special projects and other duties as assigned by the Controller.

Skills

Payroll processing

UltiPro

Timekeeping systems

Microsoft Office

Customer service

Attention to detail

Organizational skills

Communication skills

Team player

Confidentiality

Education

Bachelor’s degree in business/Accounting/Finance/HR

Associate degree or certification in business

High school diploma or GED

Tools

UltiPro

Ultipro-UKG

Payroll software

Job description

The Salvation Army Southern California is seeking a Payroll Coordinator to manage bi-weekly payroll across divisions, using Ultipro and related systems. You will ensure accurate timekeeping, data integrity, and compliance with policies and regulations.

Responsibilities include processing payroll, reporting, garnishments, and assisting with audits while coordinating with HR and third-party processors. Strong attention to detail and confidentiality are essential.