Payroll Coordinator I

First Student, Inc.; Cincinnati (OH); On-site; USD 40,000 - 50,000; Full time

Job summary

First Student, Inc. is seeking a Payroll Clerk to manage weekly and bi-weekly payroll data, employee records, and deductions with accuracy and timeliness.

You will load deduction files, collaborate with HR and unions, support payroll processing on scheduled dates, and generate reports. Strong Excel skills and experience with Workday are preferred.

English proficiency required; 1 year payroll/HR experience; attention to detail and customer service mindset are essential.

Qualifications

• 1 year experience in Payroll with Customer Service or HR background.
• Experience using Microsoft Excel, including working with data, reports, and reconciliations.
• Experience with Workday or similar HRIS/payroll systems preferred.
• Good oral and written communication skills required.
• Good customer service skills.
• Strong attention to detail and accuracy.

Responsibilities

• Entry and review of weekly, bi-weekly, and semi-monthly payroll data, employee maintenance, and union dues.
• Load and review payroll deduction files to ensure accurate employee deductions and payroll processing.
• Coordinate with HR and unions on updating employee records and changes, including union updates.
• Support Payroll Specialists with processing payrolls for scheduled pay dates and perform detailed reconciliations.
• Audit payroll data entry and status changes for accuracy prior to payroll execution.
• Handle daily banking submissions and payroll data reporting.
• Follow and document audit processes.
• Create and run payroll reports and review information for accuracy.
• Support Payroll team with customer service via telephone or email inquiries.

Skills

Payroll experience

Customer service

Communication skills

Attention to detail

English proficiency

Tools

Excel

Workday

Job description

Major Responsibilities

• Entry and review of the weekly, bi-weekly, and semi-monthly payroll data, employee maintenance, and union dues.
• Load and review payroll deduction files to ensure accurate employee deductions and payroll processing.
• Coordinate with Human Resource Department personnel and/or unions on the timely and accurate updating of employee records and employee changes, including union-related updates.
• Supports Payroll Specialists with processing payrolls for various scheduled pay dates. Detailed reconciliation and balancing.
• Audits payroll data entry and employee status changes to ensure accuracy prior to payroll execution.
• Additional special projects and duties as assigned. Handles daily banking submissions, reporting payroll data on various logs.
• Follows and documents audit processes.
• Create and run payroll reports and review information for accuracy.
• Support Payroll team with customer service through telephone or e-mail inquiries which may include additional research or working with Payroll Specialist or Supervisor for resolution.

Minimum Experience or Skills Required

• 1 year experience in Payroll with Customer Service or H.R. background.
• Experience using Microsoft Excel, including working with data, reports, and reconciliations.
• Experience with Workday or similar HRIS/payroll systems preferred.
• Good oral and written communication skills required.
• Good customer service skills.
• Strong attention to detail and accuracy.

Salary ranges from $40,000 - $50,000 based on experience.

Language Requirement

This role requires English proficiency. Federal, state, and local requirements, including U.S. Department of Transportation (DOT) regulations, require training, safety communications, company policies, employment documents, and other job-related communications be conducted in English.

First for a reason:

At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia's Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf.