Clerk Office

First Student; New York (NY); On-site; USD 20,000 - 29,000; Full time

Job summary

First Student is seeking an administrative professional to support the department in New York. The role involves clerical tasks, data entry, document handling, and coordination with customers, vendors, and internal teams. Strong MS Office skills and excellent communication are required.

Expect handling of contract-related files, scheduling, and basic accounting duties, with English proficiency essential for daily operations and compliance with regulations.

Qualifications

• High School Diploma or Equivalent.
• Less than 2 years administrative experience.
• Experience with MS Office preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Performs clerical and administrative tasks to meet contractual and legal mandates.
• Maintains contract files and prepares manager reports and schedules.
• Answers phones and directs calls for the department.
• Schedules management appointments and prepares agendas.
• Administers accounting data, payroll, and personnel records.
• Inputs and extracts data from fleet MIS system for management.
• Coordinate employee benefits at the contract level.

Skills

Administrative experience

Data entry

MS Office

Written communication

Verbal communication

Education

High School Diploma or Equivalent

Tools

Fleet MIS system

Job description

Performs all administrative functions in the department or location. Interfaces with customers, vendors, and internal departments.$18/hr

Major Responsibilities

• Performs project clerical and administrative details to ensure that all contractual and legal mandates are met.


• Maintains contract files and records. Prepares contract correspondence, manager reports, and schedules.


• Answers the phone and directs calls for the department or location.


• Schedules appointments and meetings for management. Prepares agendas. Prepares and sends faxes, e-mail and mail as required.


• Administers accounting data, payroll, and personnel records.


• Inputs and extracts data from fleet MIS system to provide data to management and the Client.


• Coordinate employee benefits at the contract level.


• The above duties are not meant to restrict initiative, but rather to define minimum activities. These duties may be altered to suit the needs of the company as needed.

Minimum Education Or Certifications Required

• High School Diploma or Equivalent

Minimum Experience Or Skills Required

• Less than 2 years administrative experience.


• Office, data entry, or administrative experience a plus.


• Experience with MS Office products preferred.


• Excellent written and verbal communication skills.

Physical Requirements And Working Conditions

• Incumbent must be able to move about the office and between floors; utilize standard office equipment; access filing system/cabinets; and communicate effectively and efficiently in person or by telephone.

Disclaimer

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This job description reflects management's assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.

Language Requirement

This role requires English proficiency. Federal, state, and local requirements, including U.S. Department of Transportation (DOT) regulations, require training, safety communications, company policies, employment documents, and other job-related communications be conducted in English.

First for a reason:

At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia's Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf.