Payroll Coordinator I

First Student; Cincinnati (OH); On-site; USD 40,000 - 50,000; Full time

Job summary

First Student is seeking a Payroll Associate to manage weekly, bi-weekly, and semi-monthly payroll data, verify deductions, and maintain employee records. You will coordinate with HR and unions to ensure timely updates and support Payroll Specialists on scheduled pay dates.

The role requires at least one year of payroll and customer service or HR experience, strong Excel skills, and familiarity with HRIS systems such as Workday.

Qualifications

• 1 year payroll experience with customer service or HR background.
• Proficient in Microsoft Excel (data, reports, reconciliations).
• Experience with Workday or similar HRIS/payroll systems preferred; good communication.
• Strong attention to detail and accuracy.

Responsibilities

• Enter and review weekly, bi-weekly, and semi-monthly payroll data.
• Load and review payroll deduction files to ensure accurate deductions.
• Coordinate with HR and unions on timely updates of employee records and changes.
• Support payroll specialists with processing payrolls for scheduled pay dates.
• Create and review payroll reports for accuracy and reconciliation.
• Handle daily banking submissions and audit-related documentation.
• Provide payroll data support and respond to inquiries via phone or email.

Skills

Payroll experience

Customer service

HR background

Excel proficiency

HRIS/Workday

Tools

Workday

Job description

Major Responsibilities

Entry and review of the weekly, bi-weekly, and semi-monthly payroll data, employee maintenance, and union dues. Load and review payroll deduction files to ensure accurate employee deductions and payroll processing. Coordinate with Human Resource Department personnel and/or unions on the timely and accurate updating of employee records and employee changes, including union-related updates. Supports Payroll Specialists with processing payrolls for various scheduled pay dates. Detailed reconciliation and balancing. Audits payroll data entry and employee status changes to ensure accuracy prior to payroll execution. Additional special projects and duties as assigned. Handles daily banking submissions, reporting payroll data on various logs. Follows and documents audit processes. Create and run payroll reports and review information for accuracy. Support Payroll team with customer service through telephone or e-mail inquiries which may include additional research or working with Payroll Specialist or Supervisor for resolution.

Minimum Experience or Skills Required

1 year experience in Payroll with Customer Service or H.R. background. Experience using Microsoft Excel, including working with data, reports, and reconciliations. Experience with Workday or similar HRIS/payroll systems preferred. Good oral and written communication skills required. Good customer service skills. Strong attention to detail and accuracy. Salary ranges from $40,000 - $50,000 based on experience.

Language Requirement

This role requires English proficiency. Federal, state, and local requirements, including U.S. Department of Transportation (DOT) regulations, require training, safety communications, company policies, employment documents, and other job-related communications be conducted in English.

First for a reason: At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer. In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

First is also committed to providing a drug‑free workplace.

First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law.

Philadelphia’s Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf.

MISSION

Provide unmatched care and the safest ride to school, so when students arrive, they start and end their day with an exceptional experience and are ready to achieve their full potential.

FOCUS ON SAFETY

Safety is at the heart of everything we do.

CARE FOR OUR STUDENTS

Ensure our vehicles are welcoming and trusted places where students feel comfortable and secure.

SURPASS CUSTOMER EXPECTATIONS

Go the extra mile to deliver an extraordinary experience for our customers and communities.

FOSTER TEAMWORK

Work together, act with integrity, respect each other, champion diversity and inclusion.

SET THE HIGHEST STANDARDS

Continually seek a better way to do things with innovation, sustainable practices, financial discipline, commercial excellence, and operational excellence.