Payroll Coordinator - Full-Time

Care Advantage Inc. Corporate; Richmond (VA); Remote; USD 52,000 - 72,000; Full time

Job summary

Care Advantage is seeking a remote Payroll Coordinator to join our accounting team in the Richmond area. You will manage weekly payroll activities, review timesheets, and upload pay batches using payroll software under the Corporate Payroll Manager.

This role requires a high school diploma or GED, payroll experience, and proficiency in Microsoft Office; ADP experience is a plus. The position is fully remote with occasional on-site expectations.

Qualifications

• High school diploma or GED required.
• Payroll experience required.
• Experience with Microsoft Office.
• Experience with customer service and problem-solving.

Responsibilities

• Review caregiver timesheets for payroll processing.
• Enter omitted or miscellaneous transactions for the current week.
• Upload pay data batches to payroll software for processing.
• Void, reissue, and process additional payroll checks as needed.
• Complete wage verifications and employee updates.
• Input and track garnishments.
• Arrange delivery of payroll mail to branch offices.
• Support other payroll duties as needed.

Skills

Payroll experience

Microsoft Office

Customer service

Analytical & problem solving

Education

High school diploma or GED

Tools

ADP systems

Job description

Make Payday Happen for the People Who Care for Others

Care Advantage is Richmond's award-winning home health agency and an employer of choice. We're dedicated to lifting up the communities we serve, and we do it with a can-do attitude and a commitment to the needs of the aging population. Behind every caregiver who makes a difference in a client's life is a team making sure they're paid accurately and on time. That's where you come in.

About the Role

As our remote Payroll Coordinator, you'll be a key member of our accounting office staff, responsible for our weekly payroll activities. You'll report directly to the Corporate Payroll Manager, following all Federal, State, Local, and Company policies and regulations. You'll also champion our I CARE values, which guide how we work every day.

Our I CARE Values

• I – Integrity: Doing the right thing even when no one is watching, being honest in reporting, being transparent with teammates, and speaking up when something is wrong.
• C – Compassion: Treating people with patience and dignity, taking the extra moment to listen, and offering empathy and support when it's needed most.
• A – Accountability: Owning our actions and outcomes, keeping our promises, learning from mistakes, and making things right.
• R – Respect: Honoring everyone's story, including clients, families, and coworkers, through our words, tone, and choices.
• E – Excellence: Striving to be better every day through preparation, teamwork, and pride in the details.

What You'll Do

• Review and sort caregiver timesheets for payroll processing
• Enter omitted or miscellaneous transactions to be paid in the current week, including mileage, bonuses, and more
• Upload pay data batches to payroll software for further processing
• Void, reissue, and process additional payroll checks as necessary
• Complete wage verifications, employee updates, and other payroll-related activities
• Input, track, and return employee garnishments
• Arrange delivery of payroll and other mail going to our branch offices
• Support other payroll responsibilities as needed

What You'll Bring

Required

• High school diploma or GED
• Payroll experience
• Experience in Microsoft Office
• Excellent customer service skills
• Strong analytical and problem-solving skills

Preferred

• Experience with ADP systems

Work Environment

This is a remote position. You should be able to sit, stand, squat, twist, and turn from time to time, and lift a minimum of 10 pounds. Workplace accommodations may be available based on medical recommendations and when they don't create a hardship for the company. Extended and/or weekend hours may be required on occasion.

Location: 23220, 23221, 23222, 23223, 23224, 23225, 23226, 23227, 23228, 23229, 23230, 23231, 23233, 23234, 23235, 23236, 23173, 23114, 23112, 23113, 23832, 23836