Payroll Coordinator 4

Analogic Jobs; Salem (NH); On-site; USD 28,000 - 39,000; Full time

Job summary

Analogic Jobs in the United States is seeking an hourly, non-exempt payroll/timekeeping specialist to support accurate payroll processing and timekeeping compliance.

You will review timesheets, resolve discrepancies, and assist with data entry, reporting, and records updates, while working with employees, managers, Payroll, and HR to ensure deadlines are met.

Qualifications

• High school diploma or equivalent required. An associate degree or additional coursework in payroll, accounting, business, human resources, or a related field is preferred.
• Previous experience in payroll, timekeeping, accounting, HR operations, or a similar administrative function.
• Experience reviewing detailed records, identifying discrepancies, and coordinating corrections is preferred.
• Working knowledge of payroll and timekeeping processes.
• Familiarity with Service Contract Act (SCA) timekeeping or government-contract labor requirements is a plus.
• Strong attention to detail and the ability to accurately reconcile payroll, timekeeping, and employee information.
• Excellent organizational and follow-up skills with the ability to manage recurring deadlines and multiple priorities.
• Strong written and verbal communication skills and the ability to work professionally with employees, managers, Payroll, Human Resources, and other stakeholders.
• Ability to maintain confidentiality when handling sensitive employee and payroll information.
• Proficiency with Microsoft Excel and payroll/timekeeping systems. UKG experience is preferred.

Responsibilities

• Review and audit employee timesheets for accuracy and completeness, including missing time, approvals, coding errors, and other discrepancies.
• Work with employees and managers to resolve timekeeping issues before payroll deadlines.
• Support Service Contract Act (SCA) timekeeping requirements by reviewing labor information such as pay codes, projects, SCA jobs, and work locations.
• Monitor timesheet submissions and approvals and follow up on outstanding items.
• Research and resolve routine payroll and timekeeping discrepancies using system records and supporting documentation.
• Assist with recurring payroll activities, including data entry, audits, reconciliations, reporting, and employee record updates.
• Maintain accurate payroll and timekeeping records in accordance with company procedures and applicable record-retention requirements.
• Respond to employee and manager questions and provide guidance on established payroll and timekeeping processes.
• Escalate more complex payroll, policy, or compliance questions to the appropriate resource.

Skills

Attention to detail

Organizational skills

Communication skills

Education

High school diploma or equivalent

Associate degree or coursework preferred

Tools

Microsoft Excel

UKG

Job description

• Review and audit employee timesheets for accuracy and completeness, including missing time, approvals, coding errors, and other discrepancies.
• Work with employees and managers to resolve timekeeping issues before payroll deadlines.
• Support Service Contract Act (SCA) timekeeping requirements by reviewing labor information such as pay codes, projects, SCA jobs, and work locations.
• Monitor timesheet submissions and approvals and follow up on outstanding items.
• Research and resolve routine payroll and timekeeping discrepancies using system records and supporting documentation.
• Assist with recurring payroll activities, including data entry, audits, reconciliations, reporting, and employee record updates.
• Maintain accurate payroll and timekeeping records in accordance with company procedures and applicable record-retention requirements.
• Respond to employee and manager questions and provide guidance on established payroll and timekeeping processes.
• Escalate more complex payroll, policy, or compliance questions to the appropriate resource.

What We're Looking For

• High school diploma or equivalent required. An associate degree or additional coursework in payroll, accounting, business, human resources, or a related field is preferred.
• Previous experience in payroll, timekeeping, accounting, HR operations, or a similar administrative function.
• Experience reviewing detailed records, identifying discrepancies, and coordinating corrections is preferred.
• Working knowledge of payroll and timekeeping processes.
• Familiarity with Service Contract Act (SCA) timekeeping or government-contract labor requirements is a plus.
• Strong attention to detail and the ability to accurately reconcile payroll, timekeeping, and employee information.
• Excellent organizational and follow-up skills with the ability to manage recurring deadlines and multiple priorities.
• Strong written and verbal communication skills and the ability to work professionally with employees, managers, Payroll, Human Resources, and other stakeholders.
• Ability to maintain confidentiality when handling sensitive employee and payroll information.
• Proficiency with Microsoft Excel and payroll/timekeeping systems. UKG experience is preferred.

What Will Help You Succeed

You're someone who notices the details others might miss. You're comfortable researching discrepancies, following through until an issue is resolved, and communicating clearly when corrections are needed. You can work independently within established procedures while recognizing when something needs to be escalated.

Most importantly, you understand that successful payroll isn't just about numbers. It's about accuracy, reliability, confidentiality, and supporting employees.

About the Role

This is an hourly, non-exempt position within Human Resources / Payroll . The role involves primarily computer-based work, including prolonged sitting and regular keyboard use, as well as communication by phone, video, email, and in person.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.