Payroll Coordinator

Virginia Community Colleges; Virginia (MN); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Leave & holidays

Health, dental, and vision coverage

Disability insurance

Deferred compensation

Educational assistance

Recreation center access

Job summary

Nestled in the heart of the Shenandoah Valley, Blue Ridge Community College (BRCC) is committed to accelerating opportunities through education. The Payroll Coordinator will ensure employees are paid accurately and on time while upholding payroll compliance and HR collaboration.

BRCC emphasizes a supportive, inclusive culture and recognition as a Great College to Work For. Located in Augusta, this full-time role involves data-driven payroll work, accuracy under deadlines, and involvement in

Responsibilities

• Coordinate and process payroll for all college employees in collaboration with the Virginia Community College System (VCCS) Shared Services Center.
• Review and reconcile payroll data to ensure accuracy and timely processing.
• Manage out-of-state tax reconciliations and required reporting.
• Prepare routine and ad hoc payroll reports.
• Monitor wage employee hours and ensure compliance related to ACA guidelines.
• Review leave and time submissions; resolve errors and exceptions timely.
• Respond to employee and supervisor payroll inquiries.
• Maintain and update payroll procedures and documentation.
• Support Human Resources initiatives, including participation on search committees

Job description

Please see Special Instructions for more details.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Posting Summary

Working Title

Working Title Payroll Coordinator

Role Title

Role Code

Role Code 19031-SW

FLSA

FLSA Exempt

Pay Band

Pay Band 04

Position Number

Position Number 29100051

Agency

Agency Blue Ridge Community College

Division

Division Blue Ridge Community College (Div)

Work Location

Work Location Augusta - 015

Hiring Range

Hiring Range $55,000 - $75,000

Emergency/Essential Personnel No

EEO Category

Full Time or Part Time

Full Time or Part Time Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have telework options? -Telework options are subject to change based on business needs- Yes

Does this position have a bilingual or multilingual skill requirement or preference?

Does this position have a bilingual or multilingual skill requirement or preference? No

Work Schedule

Monday-Friday 8:30 a.m. – 5:00 p.m.
One day of telework per week may be available after completed training period.

Sensitive Position No

Job Description

Nestled in the heart of the picturesque Shenandoah Valley, Blue Ridge Community College ( BRCC ) is committed to accelerating opportunities through the power of education. Our success is rooted in a shared dedication to excellence, ethical behavior, empowerment, and a culture of care. BRCC has been consistently recognized by the Chronicle of Higher Education as a Great College to Work For, reflecting our supportive, inclusive, and mission driven workplace. By joining BRCC , you become part of a community focused on equipping students, alumni, and employees with the knowledge and experience needed to transform themselves, our community, and the world. If you are passionate about education and inspired by meaningful work, BRCC offers a place where your talents and values can thrive.

As a Payroll Coordinator, you will play a vital role in ensuring employees are paid accurately and on time while supporting payroll compliance. This position is ideal for a self-driven, detail-oriented professional who enjoys working with numbers, managing data, and solving data problems and working within strict guidelines and procedures while consistently under deadlines. As a part of the Human Resources Team, this position is also involved in the recruitment process as an active participant on College Search Committees, serving as an HR Representative to ensure effective, fair, and compliant recruitments.

What We Offer

• Generous leave and holiday benefits
• Comprehensive health, dental, and vision coverage
• Short-term and long-term disability insurance
• Deferred compensation investment opportunities
• Educational assistance programs
• Access to the College Recreation Center, with associated fees

Key Responsibilities

The Payroll Coordinator will:

• Coordinate and process payroll for all college employees in collaboration with the Virginia Community College System ( VCCS ) Shared Services Center.
• Review and reconcile payroll data to ensure accuracy and timely processing.
• Manage out-of-state tax reconciliations and required reporting.
• Prepare routine and ad hoc payroll reports.
• Monitor wage employee hours and ensure compliance related to ACA guidelines.
• Reviewing queries to ensure all leave and time are submitted & approved properly; resolving any errors and/or exceptions timely.
• Respond to employee and supervisor payroll inquiries.
• Maintain and update payroll procedures and documentation.
• Support Human Resources initiatives, including participation on search committees