Payroll Specialist

andyfrain; Illinois; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Job summary

andyfrain is seeking an experienced payroll professional to manage end-to-end multi-state payroll processing. You will handle hourly and salaried employees across multiple locations, maintain payroll records, and ensure compliance with federal, state, and local regulations.

The role requires strong analytical skills, attention to detail, and the ability to work independently in a fast-paced environment. Knowledge of ADP Vantage and Excel is essential, with CPP designation considered a plus for

Qualifications

• 5+ years of payroll processing experience, preferably in staffing agencies
• Strong knowledge of federal, state, and local payroll laws and regulations
• Experience processing payroll for multiple states and locations
• Proficiency in payroll systems (e.g., ADP Vantage)
• Intermediate to advanced Excel skills (VLOOKUPs, pivot tables)
• Commitment to confidentiality and accuracy
• Problem-solving skills and ability to work independently
• CPP designation is a plus

Responsibilities

• Process full-cycle, multi-state payroll for hourly and salaried employees across multiple locations
• Maintain and update employee payroll records including hires, terminations, salary changes, and deductions
• Ensure payroll transactions are compliant with federal, state, and local regulations
• Review, validate, and import time and attendance data
• Respond to employee inquiries related to pay and deductions
• Support audits by providing payroll reports and documentation
• Collaborate with HR, Finance, and IT to resolve payroll discrepancies
• Process transfers between payroll companies
• Understand wages and taxes to ensure accurate earnings
• Handle special projects as needed
• Maintain strict confidentiality

Skills

Payroll processing

Multi-state payroll

ADP Vantage

Excel (VLOOKUP, Pivot)

Confidentiality

Attention to detail

Independent work

CPP designation (plus)

Education

CPP certification

Tools

ADP Vantage

Job description

End-to-end payroll processing of multi-state payrolls on a weekly basis. This role requires in-depth payroll processing experience, a strong understanding of payroll tax regulations, and the ability to work in a fast-paced, deadline-driven environment. The ideal candidate is analytical, organized, and committed to confidentiality and compliance.

Key Responsibilities:

• Process full-cycle, multi-state payroll for hourly and salaried employees across multiple locations
• Maintain and update employee payroll records including new hires, terminations, salary changes, and benefit deductions
• Ensure payroll transactions are processed accurately and in compliance with federal, state, and local regulations
• Review, validate and import time & attendance system information
• Respond to employee inquiries related to pay, deductions, and time reporting
• Support internal and external audits by providing payroll reports and documentation
• Partner with HR, Finance, and IT to resolve payroll discrepancies
• Update employee payroll records by reviewing and entering changes
• Respond to employee/management inquiries and requests regarding payroll matters
• Process employee transfers between multiple payroll companies
• Understand computed wages and taxes to ensure the accuracy of earnings
• Complete special projects and or other assigned tasks on an as needed basis
• Ability to prioritize workload efficiently and meet deadlines
• Monitor employee leave situations to accurately pay employeesProcess manual payments
• Maintain strict confidentiality

Qualifications:

• 5+ years of payroll processing experience, preferably in a staffing agency environment
• Strong knowledge of federal, state, and local payroll laws and regulations
• Experience processing payroll for multiple states and locations
• Proficiency in payroll systems (e.g., ADP Vantage or similar platforms)
• Intermediate to advanced Excel skills (VLOOKUPs, pivot tables, etc.)
• High level of accuracy, discretion, and attention to detail
• Strong problem-solving skills and the ability to work independently
• ADP Vantage experience preferred
• Certified Payroll Professional (CPP) designation is a plus

What We Offer:

• Competitive salary and comprehensive benefits
• A collaborative, supportive work environment
• Opportunities for advancement in a growing organization