Payroll Coordinator

Point Quest, Inc.; United States; Hybrid; USD 88,828,000 - 94,558,000; Full time

Job summary

Point Quest Group in Elk Grove, CA is seeking a Payroll Coordinator to ensure accurate bi-weekly payroll processing for hourly and salaried staff within a hybrid work environment. The role requires strong knowledge of payroll procedures, regulatory compliance, and confidentiality.

You will coordinate with HR and Finance, manage W-2 processes with a 3rd party provider, and respond to payroll inquiries while maintaining meticulous records and timely reporting.

Qualifications

• High school diploma or equivalent; 2–4 years payroll experience.
• Experience with Workday is highly preferred.
• Knowledge of payroll taxes, deductions, and garnishments.
• Ability to maintain confidentiality and handle sensitive information.
• DOJ/FBI Live Scan background and TB clearance requirements.
• Experience with third-party payroll providers.

Responsibilities

• Prepare and process bi-weekly payroll for hourly and salary employees.
• Review time & attendance entries for accuracy and overtime.
• Ensure compliance with tax laws; manage deductions and garnishments.
• Process new hires, terminations, and status changes.
• Maintain payroll records and respond to inquiries.
• Manage W-2 processes with third-party payroll company.
• Reconcile payroll accounts and prepare reports.

Education

High School Diploma

Two-year degree

2–4 years payroll experience

Workday experience

Payroll confidentiality

Analytical skills

English proficiency

Tools

Workday

Payroll systems

Job description

Job Title: Payroll Coordinator Pay Range: $31.00-$33.00/hourly Job Description: Job Title: Payroll Coordinator (Hybrid - Elk Grove, CA) Pay Range: $31.00-$33.00/hourly Job Description:

Payroll Coordinator Point Quest Group | Job Description Position Summary We are seeking a detail-oriented and organized Payroll Coordinator to join our team. The Payroll Coordinator will be responsible for processing employee payroll accurately and on time, ensuring compliance with federal, state, and local regulations. The ideal candidate will have a strong understanding of payroll procedures, excellent communication skills, and the ability to maintain confidentiality in all payroll-related matters.

POSITION RESPONSIBILITIES AND DUTIES:

• Preparing and processing of bi-weekly payroll timely and accurately for hourly and salary employees
• Reviews all time & attendance entries to ensure that all hours have been properly and correctly recorded and that overtime and payroll exceptions if applicable, have been approved
• Ensure compliance with applicable federal, state, and local tax laws, including deductions for benefits, taxes, and garnishments
• Process new hires, terminations, and other employment status changes in the payroll system
• Prepares final checks for voluntary and involuntary terminations
• Maintain and update employee payroll records, including deductions, benefits, and tax elections.
• Assist employees with payroll inquiries and resolve any issues or discrepancies promptly
• Manage W-2 process with 3rd party payroll company
• Work with HR and Finance teams to ensure accurate record-keeping and reporting.
• Data entry and processing of mileage and commuting stipend calculations for expense reimbursement
• Reconcile payroll-related accounts and prepare reports for management as needed.
• Responds to Verification of Employment and EDD Requests
• Stay up-to-date with payroll legislation changes and apply them accordingly.
• Complete other duties as assigned

OBJECTIVES OR GOALS TO MEASURE PERFORMANCE:

• Exhibits a high level of confidentiality and integrity
• Adherence to Company policies and procedures
• Accurate work product
• Timeliness in completing assignments
• Positive team attitude
• Taking initiative in unassigned tasks
• Staff development and training
• Improved personal professional growth and education
• Excellent attendance and punctuality
• Works efficiently both independently and as a member of a larger team
• Demonstrates good decision making
• Excellent in organization and follow up

MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:

• High School Diploma, equivalent or two-year degree plus 2 – 4 years of payroll or equivalent combinations of training and experience
• Experience with Workday is highly preferred
• DOJ/FBI Live Scan Background & TB Clearance
• In-depth knowledge and experience of payroll calculations/processing, payroll taxes and accounting principles to include applicable journal entries
• Experience with working with a 3rd party payroll provider
• Strong mathematical skills
• Ability to abide by ethical guidelines and policies, including strict adherence to confidentiality.
• Working knowledge of standard business practices and procedures, including basic HR practices
• Knowledge of Local, State and Federal employment laws and Human Resource policies and procedures
• Superior customer service skills, strong analytical skills, excellent organizational skills, and a keen attention to detail
• Computer-literate; knowledge of standard company software applications, internet
• Effective interpersonal skills
• Excellent organizational skills with ability to manage multiple tasks
• Ability to problem-solve
• Proficient written and verbal English language communication skills, including business writing and professional telephone manner
• Proficient use of word-processing software and other computer applications
• Reliability, dependability and flexibility

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

• Occasional exposure to dust and fumes
• Requires frequent reaching, handling, sitting, standing, walking, hearing, and talking
• Requires up to 4 hours of sitting without breaks and up to 10 hours per day
• Requires up to 4 hours of computer screen viewing without breaks and up to 10 hours per day
• Requires use of keyboard and calculators daily and for prolonged periods of time
• Occasional stooping/bending/crouching, carrying and lifting 20 or more lbs. The noise intensity level is moderate

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned

PQI is an Equal Opportunity Employer and considers all qualified applicants regardless of race, gender, color, religion, national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law.

Point Quest Group is an education solutions company serving school districts nationwide, providing special education services, expert staffing, and professional development. Led by experienced professionals, we offer meaningful careers, strong mentorship, and a supportive community—so you can grow, feel valued, and make a lasting impact on students and schools every day.