Payroll Coordinator

Bud Antle, LLC; Salinas (CA); On-site; USD 40,000 - 41,000; Full time

Job summary

Bud Antle, LLC in Salinas, CA is seeking a Payroll Coordinator to ensure timely and accurate payroll processing for hourly and union employees, maintaining internal controls and audit trails. You will serve as the main contact for payroll and time and attendance inquiries, handle data entry, verifications, reconciliations, and support training for foremen and staff while keeping PII confidential.

This full-time role requires 2-3 years payroll experience, knowledge of wage and hour laws, and

Qualifications

• 2-3 years of payroll experience; experience with seasonal staffing.
• Experience in a payroll environment with strong internal controls.
• Knowledge of Federal and State wage and hour laws.
• Strong intermediate skills in Microsoft Excel and Word; good computer skills.
• Knowledge of ADP/EV6, Timesheet software is a plus.
• Bilingual Spanish and English required.
• Excellent customer service skills.
• Sound judgment in decision making and problem solving.
• Ability to work in fast-paced environment; detail oriented.

Responsibilities

• Serves as primary point of contact for payroll inquiries and research requests from employees.
• Collects, reviews, balances, and processes payroll data for hourly employees including Bargaining Unit.
• Prepares and inputs payroll data for transmission; ensures timely processing.
• Reconciles payrolls prior to transmission and validates reports.
• Audits payroll processing reports and co-worker work.
• Executes time and attendance processing and audits timekeeping reports.
• Prints and prepares checks; ensures timely payment according to policy.
• Maintains payroll records and audit files; SOP documentation.
• Coordinates time and labor procedures; code maintenance and training.
• Assists in training new foremen and staff on Payroll policies.

Skills

Payroll experience

Union payroll

Excel

Word

Bilingual Spanish/English

Analytical skills

Customer service

Confidentiality

Decision making

Detail oriented

Education

High School Diploma

AA degree or higher

Tools

ADP/EV6

Timesheet software

Job description

Position Title: Payroll Coordinator

Department: Finance-Hourly Time

Employment Status: Non-Exempt

Manager Title: Payroll Supervisor

Work Location: Salinas, CA

Pay Range: $29.00 to $29.80 Hourly

PRIMARY PURPOSE

The Payroll Coordinator is responsible for timely and accurate processing of payroll, which includes entry and verification of payroll data and maintenance of internal controls and audit trails for hourly and union employees. This role will serve as a point of contact for payroll and time and attendance inquiries for assigned groups.

ESSENTIAL JOB FUNCTIONS / RESPONSIBILITIES

• Serves as primary point of contact for payroll related inquiries and research requests from employees,
• Responsible for collecting, reviewing, balancing, and processing the payroll data and documentation for hourly employees, including those covered under a Bargaining Unit.
• Prepares and inputs payroll data (terminations, benefits withholding, overtime, etc.) for transmission; ensures payroll transactions are processed accurately and timely.
• Reconciles payrolls prior to transmission and validates confirmed reports.
• Audits payroll processing reports for errors as well as being responsible for auditing work of co-workers.
• Executes time and attendance processing and audits timekeeping reports.
• Prints and prepares checks for distribution, ensures payment delivery in a timely manner in accordance with company policy, and processes manual checks as required.
• Maintains effective records management system to organize and file payroll audit reports and employee payroll files.
• Coordinates the standardization of time and labor procedures and maintains SOP documentation.
• Helps prepare and process Union Dues, and Positive pay files.
• Coordinates all time and labor functions for commodities companies which include code maintenance, vendor liaison and training when needed.
• Assists in training new foremen and other staff on the policies, procedures, and requirements of the Payroll Department.
• Maintains confidentiality of Personal Identifiable Information (PII) and other personal information.
• Other duties as assigned.

What It Takes

Individuals must possess the education, experience, skills, capabilities, and competencies to perform the essential functions of the job, with or without reasonable accommodation.

REQUIRED EDUCATION AND LICENSES/CERTIFICATION

• High School Diploma required
• AA degree or higher preferred

REQUIRED SKILLS, CAPABILITIES, EXPERIENCE

• 2-3 years of payroll experience; experience with seasonal staffing.
• Experience working in a payroll environment with strong internal controls and discipline.
• Knowledge of Federal and State wage and hour laws.
• Strong intermediate skills in Microsoft Excel and Word; strong computer skills and understanding of operating systems is required.
• Knowledge of ADP/EV6, Timesheet software is a plus.
• Strong analytical and communication skills.
• Bilingual/biliterate Spanish and English required.
• Excellent customer service skills.
• Sound judgment in decision making and problem solving as well as ability to adhere to the policies of the Payroll Department.
• Must have the ability to make decisions, appear for work on time, follow directions, interact well with co-workers, understand, and follow posted work rules/procedures and to accept constructive criticism.
• Ability to work in a fast-paced work environment, be detail oriented and able to work with limited supervision.

SAFETY/GMP REQUIREMENTS

• Adhere to Good Manufacturing Practices (GMPs) in accordance with company policy
• Follow company safety rules, report workplace hazards or injuries immediately, and use required personal protective equipment (PPE).

EMPLOYEE / PROCESS MANAGEMENT

• N/A

WORK HOUR & TRAVEL REQUIREMENTS

• Ability to work beyond regular business hours.

PHYSICAL DEMANDS

• While performing the duties of this job, the employee is regularly required to sit for long periods of time, use hands and fingers to handle or feel objects, tools, or controls; talk, or hear to communicate, as well as maneuver around an array of equipment, bend, stoop and climb stairs.
• The employee must occasionally lift (including overhead) and/or up to 15 lbs.

WORK ENVIRONMENT

• Office

EEO STATEMENT: We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.

Family and Medical Leave Act (FMLA) English https://www.dol.gov/whd/regs/compliance/posters/fmla.pdf

Family and Medical Leave Act (FMLA) Spanish https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlasp.pdf

Equal Employment Opportunity Commission (EEOC) https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm

Employee Polygraph Protection Act (EPPA) English https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf

Employee Polygraph Protection Act (EPPA) Spanish https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppaspan.pdf

Uniformed Services Employment and Reemployment Rights Act (USERRA) https://www.dol.gov/sites/dolgov/files/VETS/legacy/files/USERRA_Private.pdf

Department: BUD LUW-Finance Hrly Time 1811003350
This is a non-management position
This is a full-time position
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