Payroll Coordinator

S&S Activewear; United States; Remote; USD 36,000 - 43,000; Full time

Job summary

S&S Activewear is seeking a Payroll Coordinator to ensure accurate, timely payroll processing bi-weekly and on ad hoc basis for a diverse US workforce.

You will reconcile data, handle deductions, respond to inquiries, and collaborate with HR and Finance to maintain compliance and improve processes.

This remote, full-time role offers a competitive hourly wage and comprehensive benefits.

Qualifications

• Associate degree or equivalent in Accounting, Finance, or related field.
• 2–3 years payroll processing experience.
• Experience with multi-state payroll.
• Proficiency in Excel and payroll reporting.
• Knowledge of payroll tax regulations and filings.

Responsibilities

• Process bi-weekly and ad hoc payroll accurately and on time.
• Review and reconcile payroll data and time records.
• Prepare quarterly payroll tax reports and filings.
• Respond to employee payroll inquiries professionally.
• Support payroll system improvements and documentation.

Skills

Analytical skills

Time management

Attention to detail

Communication

Excel proficiency

Education

Associate degree or equivalent in Accounting/Finance/Business Administration

Tools

Excel

Workday

ADP Smart Compliance

Job description

WHY JOIN?

Be part of something special – a place where work feels like a community, not just a job. We’re a vibrant and innovative crew united by a shared passion for creativity, growth, and collaboration.

S&S is expanding, and we want to connect with dedicated individuals to join our team and create a best place to work. Our team is driven by innovation and partnership, where your ideas are heard and celebrated. We’re building an inclusive environment that values every voice and fosters a culture of mutual support and respect.

WE OFFER

• Incredible team spirit – At the heart of our success is a culture that cherishes teamwork. We thrive on collaboration and value feedback and innovative thinking.

• Opportunities for professional growth – Your contributions are integral to our growth. As we expand, so do your career opportunities to develop and advance.

• Exclusive apparel discounts – Ready to upgrade your wardrobe?! As part of S&S, you’ll enjoy special discounts on our trendy, high-quality apparel. Stay stylish and save big!

• Top-notch employee benefits – We prioritize the health and well-being of our team members with an extensive benefits package, including health, dental, and vision coverage, along with retirement planning options.

• Fun employee appreciation events – We love celebrating you! Regular events are our way of saying ‘thank you’ for your hard work and dedication. Prepare for some memorable moments of appreciation and fun.

• State-of-the-art equipment – Experience the best in technology and equipment. We provide cutting-edge resources to make your work life safe and efficient!

About the Role

The Payroll Coordinator supports the accurate, timely, and compliant processing of bi-weekly and ad hoc payroll. This role reviews and reconciles payroll data, calculates wages and deductions, responds to employee payroll inquiries, and maintains accurate records in accordance with federal, state, and local requirements. The Payroll Coordinator partners closely with Human Resources, Finance, and other internal stakeholders to resolve discrepancies, support payroll reporting and tax filings, and identify opportunities to strengthen payroll processes. Success in this role requires attention to detail, sound judgment, confidentiality, and the ability to manage high-volume, multi-state payroll activities in a fast-paced environment.

COMPENSATION & SCHEDULE

Hourly $26.15 - $31.00 (based on experience)

Monday - Friday (standard business hours) Full-time, Non-exempt, Remote opportunity

Key Responsibilities

Payroll Processing & Administration

• Process bi-weekly and ad hoc payroll accurately and on time using the company’s payroll systems
• Calculate wages, deductions, tax withholdings, retroactive pay, unpaid leave adjustments, and other payroll-related modifications in compliance with applicable requirements
• Review and reconcile payroll data, including time records, bonuses, commissions, deductions, and other adjustments
• Validate payroll inputs and supporting documentation to help ensure employees are paid accurately and timely

Reconciliation, Reporting & Compliance

• Prepare and submit quarterly payroll tax reports and filings in accordance with federal, state, and local requirements
• Prepare and distribute payroll reports for management, Finance, and other stakeholders as needed
• Monitor payroll laws, regulations, and best practices to support ongoing compliance with applicable requirements
• Maintain accurate, complete, and auditable payroll records while protecting the confidentiality of employee information

Employee & Stakeholder Support

• Partner with Human Resources and other internal teams to verify the accuracy and completeness of employee and payroll data
• Respond to employee inquiries regarding pay discrepancies, tax withholding changes, deductions, and other payroll matters in a timely and professional manner
• Research and resolve payroll discrepancies, escalating complex issues to the appropriate stakeholders when necessary

Process Improvement & Additional Support

• Support payroll and system initiatives that improve accuracy, efficiency, and the employee experience
• Document payroll issues, process gaps, and resolutions to support consistent practices and continuous improvement
• Collaborate effectively within a team environment and complete special projects, assignments, and other duties as needed

Qualifications and Experience:

Required

• Associate degree or equivalent experience in Accounting, Finance, Business Administration, or a related field
• Minimum of 2–3 years of payroll processing experience, preferably in a fast-paced, high-volume environment
• Experience processing multi-state payroll
• Proficiency in Microsoft Excel Experience with payroll reporting, account reconciliations, and payroll tax filings
• Working knowledge of payroll principles, payroll tax regulations, and compliance requirements
• Strong analytical and problem-solving skills, with the ability to identify discrepancies and resolve issues accurately
• Strong organizational and time management skills, with the ability to manage competing priorities and meet deadlines
• Ability to work independently with minimal supervision and collaborate effectively within a team environment

Preferred

• Experience with Workday and ADP Smart Compliance
• Certified Payroll Professional (CPP) designation is a plus

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to:

• Hearing:
  • Must be able to hear well enough to communicate with co-worker.
• Hand Dexterity:
  • Must be able to use a computer.
• Vision:
  • Must be able to read reports and use a computer.

Working Environment

This position operates in a professional office environment and may be structured as on-site, remote, or hybrid depending on business needs. This role requires the use of standard office equipment and collaboration with internal teams.

EQUAL OPPORTUNITY EMPLOYER

S&S Activewear welcomes people of all backgrounds and experiences and are committed to creating a diverse culture and supporting human growth. We are proud to be an equal opportunity employer and is committed to providing equal opportunity for all employees and applicants. We conduct business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. Our policy is to recruit, hire, train, promote, assign, transfer, and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons. S&S participates in E-Verify and will provide the federal government with your Form I-9 information to confirm you are authorized to work in the U.S. This job offer is contingent upon the completion of a satisfactory background check.