Payroll Coordinator

Bearing Construction, Inc.; Seaford (DE); On-site; USD 34,440 - 41,328; Full time

Benefits offered by this job

Merit increases

Annual bonus potential

Health coverage

Dental coverage

Vision coverage

Paid time off

Paid holidays

Retirement 401k plan

Life insurance

Short-term disability

Other supplemental options

Semiannual clothing allowance to spend

Working Advantage employee perk

Job summary

Bearing Construction, Inc. in Seaford, DE, is seeking a Payroll Coordinator to oversee accurate, timely payroll across all cycles.

This on-site role supports a period of system change and long-term stabilization, with occasional travel to our Sudlersville, MD location. You will process weekly and bi-weekly payroll, validate inputs such as hours worked, pay rates, PTO, and job costing, and maintain payroll records.

Qualifications

• 5+ years of payroll processing experience, in-house or outsourced.
• Construction or cost, payroll, and time tracking proficiency.
• Command of all aspects of payroll compliance, including taxes, benefit tracking, and reporting.

Responsibilities

• Execute weekly and bi-weekly payroll according to approved calendars.
• Process payroll runs using approved payroll systems.
• Validate payroll inputs, including hours worked, pay rates, PTO, and job costing.
• Review payroll outputs, identify and address discrepancies.
• Support off-cycle payroll processing if required and approved.
• Maintain required payroll records and reports.
• Support audits and internal reviews as needed.
• Escalate issues that affect payroll timing, data integrity, and accuracy.
• Serve as the primary point of contact for questions related to time entry, adjustments, and approvals.
• Provide ongoing guidance and reminders to support accuracy and timely submission.
• Coordinate with the Payroll Systems Specialist to flag systemic issues and suggest improvements.
• Support the onboarding of new employees and managers by managing orientation.
• Manage distribution of printed training materials and media.

Skills

Payroll processing

Regulatory compliance

Attention to detail

Confidentiality

Time management

Communication

Tools

Payroll systems

Job description

This is an on-site position in Seaford, DE. This role will require occasional travel to our Sudlersville, MD, location.

At Bearing Construction, we offer a dynamic environment where you can grow professionally while building strong, lasting relationships. Our culture thrives on collaboration, backed by a foundation of stability, loyalty, and innovation.

We are committed to enhancing the environmental quality of every community we serve and have become the trusted contractor of choice for many of our best clients.

With exciting opportunities on the horizon, both for our company and each team member, there’s never been a better time to join us. Become part of a high-performing team delivering exceptional construction management and engineering services.

Pay Range

The pay range for this role is $25-$30 per hour. Compensation is based on your unique qualifications and experience.

Benefits

• Merit increases
• Annual bonus potential
• Health coverage
• Dental coverage
• Vision coverage
• Paid time off
• Paid holidays
• Retirement 401k plan
• Life insurance
• Short-term disability
• Other supplemental options
• Semiannual clothing allowance to spend in our company webstore
• Working Advantage employee perk programs offering exclusive deals and offers on various products, services, and experiences

Job Summary

The Payroll Coordinator is responsible for the accurate, timely, and compliant execution of payroll across all payroll cycles. This role is the primary payroll executor, ensuring employees are paid correctly every cycle while following documented procedures, controls, and escalation paths during a period of system change and long‑term stabilization.

Responsibilities and Duties

Payroll Execution

• Execute weekly and bi-weekly payroll according to approved calendars
• Process payroll runs using approved payroll systems
• Validate payroll inputs, including hours worked, pay rates, PTO, and job costing
• Review payroll outputs, identify and address discrepancies
• Support off‑cycle payroll processing if required and approved
• Maintain required payroll records and reports
• Support audits and internal reviews as needed
• Escalate issues that affect payroll timing, data integrity, and accuracy

Employee Outreach, Timekeeping Support, and Training

• Serve as the primary point of contact for questions related to time entry, adjustments, and approvals
• Provide ongoing guidance and reminders to support accuracy and timely submission
• Coordinate with the Payroll Systems Specialist to flag systemic issues and suggest improvements
• Support the onboarding of new employees and managers by managing orientation
• Manage distribution of printed training materials and media

Qualifications and Education Requirements

• 5+ years of payroll processing experience, in-house or outsourced
• Construction or cost, payroll, and time tracking proficiency
• Command of all aspects of payroll compliance, including taxes, benefit tracking, and reporting

Skills and Abilities

• Proven ability to manage multiple priorities and deadlines in a fast-paced corporate environment
• Strong ability to process payroll accurately and consistently under tight deadlines
• High attention to detail with commitment to confidentiality and discretion
• Ability to explain timekeeping requirements clearly and repeatedly
• Ability to support a wide range of user populations with different technical proficiencies
• Willingness to elevate issues early and recognize risk vs routine

Physical Requirements

• Must be able to work in an indoor office environment and an active outdoor construction environment
• Must be able to ascend and descend ladders and stairs
• Must be able to work in confined spaces and in proximity to loud equipment
• Must be able to traverse irregular and steep terrain
• Must be able to work in various weather conditions and be exposed to dirt or dust
• Must be able to wear the required personal protective equipment most of the day
• Must be able to lift and carry 25lbs regularly and 50lbs occasionally
• Must be able to work for long periods of time in front of a computer or while standing