Payroll Coordinator

KODIAK Construction Recruiting & Staffing; High Point (NC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Life insurance

Disability insurance

Paid time off

Paid holidays

Employee referral program

Team-oriented culture

Safety-focused workplace

Job summary

KODIAK Construction Recruiting & Staffing is seeking a detail-oriented Payroll Coordinator to support payroll and finance for 2,000+ employees across multiple states. You will run weekly payroll, review time records, and maintain documentation with a focus on accuracy and compliance.

The role requires strong organizational skills, confidentiality, and excellent internal customer service. Candidates should have experience in payroll, accounting, or related fields and be proficient with COINS ERP

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and relevant experience will be considered.
• Experience in payroll, accounting, bookkeeping, finance, administrative support, or data entry preferred.
• Multi-state payroll experience preferred.
• Construction payroll, prevailing wage, and COINS ERP experience preferred.
• Strong Microsoft Office skills, including Excel, Outlook, and Word.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities while maintaining exceptional accuracy.
• Professional communication skills and a commitment to outstanding internal customer service.

Responsibilities

• Run weekly payroll for more than 2,000 employees across multiple states, ensuring accuracy and compliance.
• Review time records for accuracy and approvals.
• Coordinate payroll documentation with HR, managers, and field leadership.
• Process payroll changes including direct deposits, new hires, pay changes, deductions, garnishments.
• Research and resolve payroll discrepancies and questions promptly.
• Support prevailing wage payroll processing and compliance requirements.
• Assist with unemployment claims, payroll audits, and year-end activities.

Skills

Payroll processing

Multistate payroll

Attention to detail

Data entry

Excel

Problem solving

Discretion confidentiality

Customer service

Communication

Team collaboration

Payroll systems

Education

Associate degree in Accounting/Finance/Business Administration or related field

Equivalent combination of education and experience

Tools

COINS ERP

Microsoft Excel

Google Workspace

Outlook

Word

Job description

We offer a competitive benefits package that includes:

• Medical, dental, and vision insurance
• 401(k) with company match
• Life insurance
• Short-term and long-term disability insurance
• Paid time off
• Paid holidays
• Employee referral program
• Collaborative, team-oriented work environment
• Safety-focused workplace

Position Overview:

We are seeking a detail-oriented Payroll Coordinator to join our Payroll and Finance team supporting the accurate and timely processing of payroll for more than 2,000 employees across multiple states.

In this role, you will run weekly payroll, review employee time records, process payroll changes, maintain payroll documentation, resolve payroll discrepancies, and partner with Human Resources, Accounting, and Operations to ensure payroll is processed accurately and in compliance with company policies and applicable regulations.

This is an excellent opportunity for someone with experience in payroll, accounting, bookkeeping, finance, administrative support, human resources, or data entry who enjoys working with numbers, solving problems, maintaining confidentiality, and providing outstanding internal customer service.

What You'll Do:

• Run weekly payroll for more than 2,000 employees across multiple states, ensuring accuracy, timeliness, and compliance with company policies and applicable federal, state, and local payroll regulations.
• Review employee time records for accuracy, completeness, and required approvals.
• Coordinate payroll documentation with Human Resources, managers, and field leadership.
• Process payroll changes including direct deposit updates, new hires, rehires, pay rate changes, deductions, garnishments, and payroll adjustments.
• Research and resolve payroll discrepancies, employee questions, and timekeeping issues in a timely manner.
• Support prevailing wage payroll processing and compliance requirements.
• Assist with unemployment claims, payroll audits, payroll reporting, year-end payroll activities, and payroll system enhancements.
• Maintain accurate payroll records while protecting confidential employee information.
• Provide exceptional internal customer service to employees and leadership regarding payroll-related matters.
• Partner with Payroll, Human Resources, Accounting, and Operations to ensure payroll processes remain efficient and compliant.
• Assist with additional payroll and accounting responsibilities as assigned.

What We\'re Looking For:

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and relevant experience will be considered.
• Experience in payroll, accounting, bookkeeping, finance, administrative support, or data entry preferred.
• Multi-state payroll experience preferred.
• Construction payroll, prevailing wage, and COINS ERP experience preferred.
• Strong Microsoft Office skills, including Excel, Outlook, and Word.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities while maintaining exceptional accuracy.
• Professional communication skills and a commitment to outstanding internal customer service.

Key Must-Haves:

We\'re looking for someone who brings the following qualities to our team:

• Positive Attitude – Brings energy, professionalism, and a solutions-oriented mindset.
• Exceptional Attention to Detail – Produces consistently accurate work and takes pride in getting every detail right.
• Strong Data Entry & Computer Skills – Comfortable working with payroll systems, spreadsheets, and large volumes of employee data.
• Coachable & Eager to Learn – Open to feedback and motivated to continuously develop professionally.
• Team-Oriented & Collaborative – Works effectively with Payroll, Human Resources, Accounting, Operations, and field leadership.
• High Integrity & Confidentiality – Protects sensitive payroll and employee information with the highest level of discretion.

Knowledge, Skills & Abilities:

• Working knowledge of payroll processing principles and payroll best practices.
• Understanding of payroll tax regulations and compliance requirements.
• Strong organizational, analytical, and problem-solving abilities.
• Proficiency with Microsoft Office, especially Excel; experience with Google Workspace is a plus.
• Excellent verbal and written communication skills.
• Ability to analyze payroll data, identify discrepancies, and resolve issues efficiently.
• Ability to prioritize multiple deadlines while maintaining confidentiality and accuracy.
• Commitment to providing exceptional internal customer service.

Why This Role Matters:

Every paycheck impacts our employees and their families. As a Payroll Coordinator, you will play a critical role in ensuring more than 2,000 employees are paid accurately and on time while supporting the continued growth of our organization.

We\'re looking for someone who wants more than just a job—we\'re looking for someone who wants to build a long-term career in payroll with a company that values integrity, teamwork, accountability, continuous improvement, and professional growth.

About Us:

We are a nationally recognized mechanical contractor specializing in HVAC, plumbing, piping, and modular construction solutions for commercial and industrial clients. Headquartered in High Point, North Carolina, we are known for quality workmanship, innovative solutions, and a safety-first culture. Our employees are the foundation of our success, and we are committed to providing opportunities for career advancement while delivering exceptional service to our customers.

We are an Equal Opportunity Employer and are committed to creating an inclusive workplace. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable federal, state, or local law.

Work Authorization:

Candidates must be legally authorized to work in the United States without current or future sponsorship. Employment eligibility will be verified at the time of hire.