Payroll Coordinator

All Source Co.; San Diego (CA); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Paid time off

Job summary

All Source Co. is seeking a Payroll Coordinator to join our onsite team in San Diego.

You will partner with the Payroll Manager to process weekly payroll for about 200 employees, ensure compliance with federal, state, union, and local regulations, and maintain accurate payroll records. The ideal candidate has a Bachelor’s degree or 4+ years of equivalent experience, proficiency with payroll software and Microsoft Office (Outlook, Word, Excel, SharePoint, OneDrive, Procore), and excellent

Qualifications

• Bachelor’s degree or 4+ years of equivalent experience.
• Experience with certified payroll, union labor, and prevailing wage laws.
• Construction industry experience is a plus.
• Extensive payroll experience with union reporting and fringe benefits.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficient in Payroll software and Microsoft Office (Outlook, Word, Excel, SharePoint, OneDrive, Procore).
• Excellent organizational and interpersonal communication skills.

Responsibilities

• Complete weekly full cycle payroll, ensuring accuracy and regulatory compliance.
• Coordinate with HR and Project Managers on hires, terminations, pay rate changes, and job classifications.
• Maintain confidentiality of payroll information and documents.
• Assist the Project Accountant team with project startups, invoicing, and subcontractor compliance.
• Process certified payroll reports for union employees and submit weekly.
• Prepare and submit documents to DIR/LCPT/Wrapworks and other systems.
• Assist with monthly union reports to unions and signatory committees.
• Collaborate with union representatives to resolve payroll issues.
• Maintain accurate payroll records and employee data in the system.
• Serve as a point of contact for payroll inquiries and provide timely communication.
• Support audits by providing necessary documentation and reports.

Skills

Payroll processing

Certified payroll

Union reporting

Fringe benefits

Multi-tasking

Procore

Microsoft Office

Communication skills

Organizational skills

Attention to detail

Education

Bachelor’s Degree / 4+ years experience

Tools

Procore

SharePoint

OneDrive

Outlook

Word

Excel

Job description

About Us: At All Source Co., we are a leading general contractor specializing in self-performed paint, tile, flooring, and carpentry services. With a commitment to integrity, respect, drive, growth, passion, and happiness, we foster a culture that empowers our team and values collaboration. As we continue to grow, we are looking for a dedicated Payroll Coordinator to join our team and help maintain our strong organizational culture.
Position Summary: The Payroll Coordinator works with the Payroll Manager, overseeing the payroll operations for a workforce of approximately 200 employees. This role is responsible for ensuring accurate and timely payroll processing, maintaining compliance with company policies, union agreements, and certified payroll regulations, and safeguarding the integrity of payroll records. The Payroll Coordinator processes weekly payroll, collaborates closely with project accountants and project managers, and helps resolve payroll-related issues efficiently. The ideal candidate demonstrates strong technical expertise, exceptional attention to detail, a positive and collaborative attitude, and excellent communication skills.

Key Responsibilities

• Complete weekly full cycle payroll for the company, ensuring accuracy, timely payment processing and compliance with federal, state, union and local regulations. Assists with timecard corrections, data entry, handle employee inquiries, and working with the Payroll Manager.
• Coordinate with Human Resources and Project Managers on new hires, terminations, pay rate changes, and job classifications.
• Maintain confidentiality of all payroll information and documents.
• Assist the Project Accountant team with project start up’s, invoicing and subcontractor compliance as needed.
• Process certified payroll reports for union employees, ensuring all requirements are met and documentation is submitted weekly.
• Prepare and submit all documents to DIR/LCPT/Wrapworks and other compliance systems.
• Assist with processing and reporting monthly union reports to the unions and other signatory committees.
• Collaborate with union representatives to resolve any payroll-related issues.
• Maintain accurate payroll records and employee information in the payroll system.
• Serve as a point of contact for employees regarding payroll inquiries and issues, providing timely and effective communication.
• Support audits by providing necessary documentation and reports.

Qualifications

• Bachelor’s Degree or 4+ years of equivalent experience preferred.
• Experience with certified payroll, union labor and prevailing wage laws required.
• Construction industry experience is a plus.
• Extensive experience in payroll, with knowledge of union reporting and fringe benefits.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficient in Payroll software, Microsoft Office. Outlook, Word, Excel, SharePoint, OneDrive, and Procore.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.

Schedule: Mon – Fri/Fully onsite
Benefits: Medical, dental, vision, 401(k), and paid time off
Pay: Hourly Position, $35-40 per hour based on experience

Why Join All Source Co.? At All Source Co. you will be part of a dynamic team that values your contributions and invests in your professional growth. We offer competitive salaries, benefits, and a supportive work environment that promotes work-life balance and personal development.
If you are passionate about people and want to contribute to a culture of empowerment and respect, we invite you to