Payroll Coordinator

Gilder Search Group; Cincinnati (OH); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Profit sharing

Medical benefits

401(k)

Job summary

Gilder Search Group is seeking a Payroll Coordinator for our Cincinnati client, a stable, family-owned manufacturer with global reach. This onsite role will manage weekly payroll cycles, year-end processing, and serve as the payroll owner.

We require 5+ years of hands-on payroll experience and proficiency with ADP Workforce Now and Excel. Strong communication and the ability to interact with all levels of staff are essential.

Qualifications

• Minimum of 5 years of hands-on payroll experience.
• Working knowledge of ADP payroll systems (recent exposure).
• Proficiency in Microsoft Excel and payroll reporting exports.
• Sole primary payroll owner and point of contact for employees.
• Experience with hourly employees, payroll exceptions, and PTO tracking.

Responsibilities

• Process weekly payroll accurately and on time including wages, overtime, bonuses/commissions.
• Review time records, validate hours and exceptions, and follow up with managers as needed.
• Maintain accurate employee records including new hires, terminations, and pay changes.
• Manage timekeeping systems, clock procedures, and PTO tracking.
• Ensure compliance with federal, state, and local laws and regulations.

Skills

ADP Payroll Systems

Excel Proficiency

Payroll Processing

Communication

Education

High school diploma or equivalent

Tools

ADP Workforce Now

Excel (Advanced)

Job description

Company Summary

Our client is a well-established, family-owned manufacturer with a multi-generational history and a strong reputation for producing high-quality, American-made products distributed to customers around the world. Known for a stable, non-corporate culture and recognized as a top employer in the region, the company continues to grow and is investing in its team for the future.

Job Summary

Our client is seeking a Payroll Coordinator to join a lean, high-visibility payroll function. This is a succession and knowledge-transfer hire: the incoming Coordinator will train alongside the current payroll lead through a full cycle of weekly payroll and year-end processing before stepping into the role as the primary payroll owner.

Responsibilities

• Process weekly payroll accurately and on time, including calculation of wages, overtime, and bonuses/commissions
• Review time records, validate hours and exceptions, and follow up directly with managers as needed
• Maintain accurate, up-to-date employee records, including new hires, terminations, and changes to pay or direct deposit information
• Manage timekeeping systems and processes, including supporting hourly employee time clock/scan procedures
• Handle deductions, including wage garnishments, and process PTO tracking
• Ensure payroll activities comply with applicable federal, state, and local laws and regulations
• Prepare payroll reports for management and auditing purposes
• Serve as the primary point of contact for employee payroll questions across all levels of the organization, from hourly staff to executives
• Partner with HR and finance to keep payroll data accurate and processes efficient
• Work with the payroll system vendor to address issues or system updates

Requirements

• Minimum of 5 years of hands-on payroll experience
• Working knowledge of ADP payroll systems, with relatively recent hands-on exposure
• Proficiency in Microsoft Excel, particularly filtering and working with payroll report exports
• Comfortable serving as the sole primary payroll owner and point of contact
• Comfortable and confident interacting face-to-face with employees at all levels, including hourly staff, managers, and senior leadership
• Experience in an environment with hourly employees, payroll exceptions, and PTO tracking
• High school education or equivalent

Preferred Requirements

• Background in a manufacturing or distribution environment, given the volume and mix of employee types
• Experience with commission-based payroll in addition to salaried and hourly
• Direct experience with ADP Workforce Now
• A track record of long-term stability with employers, rather than frequent job changes

Compensation/Benefits

• Base compensation: $30/HR-$35/HR
• Profit sharing
• Medical benefits with the majority of premium costs covered by the employer
• 401(k) with company match, eligible after 90 days

Location

Cincinnati, Ohio. This is a fully onsite position, five days per week, with a standard schedule (either 7:30 AM–4:30 PM or 8:00 AM–5:00 PM).