Payroll Manager

LOOP; South Carolina; On-site; USD 85,000 - 110,000; Full time

Job summary

LOOP is seeking an experienced Payroll Manager to oversee payroll operations across the organization. The role requires managing payroll administration, tax reporting, reconciliations, year-end processing, and compliance while partnering with Human Resources and Finance.

The ideal candidate will handle multiple payroll cycles, ensure accuracy and timeliness, and navigate complex regulatory requirements. Experience with Workday or similar ERP systems and strong attention to detail are essential.

Qualifications

• Associate degree in Accounting, Business Administration, HR, or equivalent.
• At least 3 years of payroll processing experience.
• Experience with payroll tax reporting and year-end processing including W-2.

Responsibilities

• Manage accurate, timely processing of multiple payroll cycles per policy and regulations.
• Review payroll changes including hires, bonuses, and terminations.
• Coordinate tax filings with third-party providers.
• Prepare quarterly payroll tax reports and year-end W-2 processing.
• Maintain payroll data in Workday and related systems.
• Audit payroll processes and support internal controls.

Skills

Attention to detail

Analytical skills

Communication skills

Team collaboration

Problem-solving

Education

Associate degree in Accounting or Business Administration or HR

Bachelor's degree preferred

Tools

Workday Payroll

ERP systems

Spreadsheet software

Job description

My client is seeking an experienced Payroll Manager to oversee payroll operations and ensure accurate, timely, and compliant payroll processing across the organization. This individual will manage payroll administration, tax reporting, reconciliations, year-end processing, and payroll-related compliance while partnering closely with Human Resources, Finance, and external payroll providers. This is an excellent opportunity for a detail-oriented payroll professional who enjoys solving problems, improving processes, maintaining strong internal controls, and ensuring payroll systems and reporting remain accurate and efficient. The ideal candidate will be comfortable managing multiple payroll cycles, navigating complex payroll requirements, and identifying opportunities to streamline processes and strengthen compliance.

What You’ll Do

• Manage accurate and timely processing of multiple payroll cycles in accordance with company policies and applicable federal and state requirements
• Review and process payroll changes, including new hires, compensation adjustments, bonuses, special payments, retroactive adjustments, and terminations
• Review timekeeping uploads and partner with Human Resources to resolve errors, missing information, and payroll discrepancies
• Calculate and verify federal and state tax withholdings and coordinate required payroll tax filings and reporting with third-party providers
• Prepare and reconcile quarterly payroll tax reports, including federal tax filings, state withholding reports, unemployment insurance reports, and other required documentation
• Review W-2 reporting for accuracy, research discrepancies, and coordinate corrections and year-end processing
• Reconcile wages, deductions, taxable wages, benefit contributions, and withholding amounts while maintaining accurate supporting documentation
• Coordinate payroll funding, ACH processing, banking verification, wire transfers, and other payroll-related payments as needed
• Process involuntary deductions and required payments, including child support, tax levies, and other applicable withholdings
• Partner with Human Resources and Finance to maintain accurate employee, position, cost center, and payroll data in Workday and related systems
• Coordinate payroll-related benefit deductions, retirement plan contributions, and resolution of outstanding deductions
• Support payroll audits, workers' compensation reporting, year-end activities, and other compliance requirements
• Coordinate with third-party payroll providers to resolve processing questions, correct discrepancies, and maintain accurate payroll and tax information
• Stay current on federal and state payroll regulations and identify opportunities to improve payroll procedures, reporting, systems, and internal controls
• Maintain confidential employee payroll and tax information and develop accurate documentation and procedures to support payroll operations

What We Are Looking For

• Associate degree in Accounting, Business Administration, Human Resources, or a related field, or an equivalent combination of education and relevant experience
• At least 3 years of progressively responsible experience in payroll processing and administration
• Experience with payroll tax reporting, quarterly reconciliations, and year-end payroll processing, including W-2 reporting
• Working knowledge of federal and state payroll tax requirements and applicable employment regulations
• Experience using payroll systems and spreadsheet applications to review data, reconcile reports, research discrepancies, and maintain accurate records
• Strong attention to detail and organizational skills, with the ability to manage multiple deadlines while maintaining accuracy and confidentiality
• Strong analytical, problem-solving, and communication skills
• Ability to collaborate effectively with Human Resources, Finance, employees, and external service providers
• Ability to identify discrepancies, investigate issues, and recommend practical solutions
• Self-motivated and proactive, with a commitment to maintaining accurate records and ensuring payroll compliance

Preferred Skills

• Bachelor's degree in Accounting, Business Administration, Human Resources, or a related field
• 5+ years of progressively responsible payroll experience, preferably in higher education or a similarly complex organization
• Experience with Workday Payroll or another enterprise resource planning (ERP) system
• Experience administering payroll tax requirements for international employees and nonresident aliens
• Experience coordinating payroll funding, retirement plan contributions, benefit deductions, and involuntary deductions
• Experience supporting payroll audits, including workers' compensation audits
• Demonstrated ability to evaluate payroll processes, strengthen internal controls, and recommend improvements to systems and procedures