Payroll Coordinator

Jaffrey-Rindge Cooperative School District

Jaffrey (NH)

On-site

USD 55,000 - 75,000

Full time

13 days ago

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Job summary

Jaffrey-Rindge Cooperative School District in Jaffrey, NH seeks a Payroll Coordinator to manage end-to-end payroll for all district personnel, ensuring accurate time entry, approvals, and regulatory compliance using Frontline and IVEE.

This role requires strict confidentiality, attention to detail, and the ability to collaborate with auditors, district officials, and HR for benefits and year-end processes. The position is full-time in a desk-based office environment.

Qualifications

Experience with end-to-end payroll processing and time-entry controls.
Knowledge of federal and state payroll regulations and district policies.
Experience with NHRS wage reporting and annual filings.

Responsibilities

Execute bi-weekly payroll for all district personnel with accurate time data and approvals.
Prepare payroll manifests for Treasurer/School Board.
Process direct deposits, tax withholdings, and deductions (e.g., 403b, union dues).
Maintain payroll and personnel systems (Frontline, IVEE) and ensure data integrity.
Support benefits administration and Open Enrollment activities.

Skills

End-to-end payroll operations

Payroll compliance knowledge

Benefits administration

NHRS rules & procedures

Data accuracy & confidentiality

Excel & data retrieval

Education

High school diploma

Tools

Frontline

IVEE

MS Excel

Job description

Payroll Coordinator

Jaffrey-Rindge Cooperative School District Jaffrey-Rindge Cooperative School District - Jaffrey, New Hampshire Open in Google Maps

Job Details

Job ID: 5961420

Application Deadline: Posted until filled

Posted: Oct 15, 2026 12:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Job Skills and Knowledge

End-to-end payroll operations, functions, and procedures.
Applicable federal and state laws, rules, and regulations governing payroll administration.
District policies, operational procedures, and collective bargaining agreements.
Employee benefits administration and compliance requirements.
Modern payroll software, HRIS platforms, and core computer applications.
New Hampshire Retirement System (NHRS) rules and procedures.

Skill in

Operating District accounting software, modern office hardware, and communication systems.
Rapid and accurate data entry and information retrieval.
Clear and effective oral and written communication.
Utilizing Microsoft Excel and advanced data retrieval tools (preferred).

Ability to

Work collaboratively and effectively with auditors, district officials, employees, vendors, and the public.
Maintain strict confidentiality regarding organizational and financial records.
Interpret, apply, and execute written and verbal instructions.
Prioritize tasks and manage time effectively to meet established deadlines.
Demonstrate initiative, dependability, efficiency, and strong workplace ethics.
Maintain accurate administrative, fiscal, and operational records.
Work independently to troubleshoot issues, solve problems, and propose solutions.
Communicate clearly and professionally in both written and spoken forms.
Exercise sound judgment when interpreting procedures and regulations within the assigned area.

Duties and Responsibilities

Core Payroll Processing & Administration

Execute bi-weekly payroll operations for all District personnel, ensuring accurate time entry, supervisor approvals, and system inputs.
Prepare payroll manifests for Treasurer and School Board review and approval.
Process direct deposits, tax withholdings (Federal, NH, MA), and voluntary/involuntary payroll deductions (403b, union dues, wage garnishments).
Post payroll encumbrances and record employee absence data into financial systems following each pay cycle.
Process regular stipends, contract adjustments for unpaid leave, and fiscal/calendar year-end payouts (e.g., vacation cash-outs).

System Maintenance, Reporting & Compliance

Maintain payroll and personnel tracking systems (Frontline, IVEE), updating position dates, employee demographics, and direct deposit details.
Verify self-service portal updates directly with staff to ensure security and data integrity.
Compile and submit mandatory state and federal filings, including NH Employment Security new hire reporting (per NH RSA 282-A:117-a) and NH Retirement System (NHRS) wage reporting and audit requests.
Generate fiscal and calendar year-end reports, including position validations, tax summaries, and W-2 documentation.

Union & Benefit Coordination

Coordinate with bargaining units (JREA, JRSSA) to update dues structures, manage deduction cancellations, and administer union sick leave bank transfers.
Collaborate with Human Resources to support benefits administration, including new hire enrollments, qualifying life events, coverage terminations, exception requests, and annual Open Enrollment.

General Administration & Support

Reconcile attendance and leave data between Frontline Absence Management and accounting software using Excel; issue leave balance notices to staff as needed.
Complete incoming employment verification requests from financial institutions and government agencies.
Maintain strict confidentiality of records and ensure full compliance with District policies, state, and federal laws.
Attend required training sessions, staff meetings, and professional development activities.
Perform other related duties as assigned by the Finance Manager.

Working Environment

Work is performed in a fast-paced office setting with firm deadlines, where precision and attention to detail are critical to success. This role is primarily desk-based, requiring extended periods of computer work and document management, with occasional standing, walking, and light lifting up to 20 lbs.

This position involves regular, repetitive physical motion, including but not limited to typing, keying, gripping, twisting, lifting or reaching. Continuous stationary or repetitive movements during primary tasks.

Position Type: Full-time

Job Categories: Support Staff > Accounting/Bookkeeping

Equal Opportunity Employer

We at the Jaffrey-Rindge Cooperative School District are seeking innovative and creative educators to join in the transformation of our schools. Successful candidates understand that collaboration, effective communication, meaningful relationships, and community connections are a must within a student-focused system. Applicants must be motivated individuals with a keen interest in inspiring and empowering students to excel and love learning. We are looking for candidates who:

Embrace personalized, competency-based education
Engage in innovative, creative thinking
Collaborate within a relationship-oriented culture
Take responsible risks
Are proactive in communication with family and the community
Are eager to grow as a professional
Embrace and contribute to transformative change
Give and accept relevant and timely feedbackUnderstand instructional design
Have a sense of humor

Jaffrey-Rindge Cooperative School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Job Requirements

High school diploma or equivalent required, along with a minimum of three (3) years of payroll processing experience. Experience in a public school district environment (1–3 years) is preferred. An equivalent combination of education, specialized training, and relevant experience that provides the required knowledge, skills, and abilities will also be considered. Compensation is commensurate with experience.
At least 3 year(s) of relevant experience preferred.
High School/Trade School degree preferred.
Citizenship, residency or work visa required.

Contact Information