Payroll Coordinator

Stark & Stark; Hamilton Township (NJ); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Dental and vision coverage

Paid time off

Life insurance

Disability benefits

401(k) plan with company contributions

Job summary

Stark & Stark is actively hiring a Payroll Coordinator for our Finance department in the Hamilton, NJ office. This is a full-time, in-office role responsible for independently managing end-to-end payroll for all staff while ensuring compliance with federal, state, and local regulations.

Key duties include processing bi-weekly/semi-monthly payroll, reviewing timesheets, calculating wages and deductions, and reconciling payroll with the general ledger.

Qualifications

• Associate’s degree in accounting preferred.
• Experience with independently processing payroll required.
• Strong working knowledge of payroll systems and accounting/record-keeping principles.
• Proficiency in Microsoft Excel and payroll/HRIS software.
• Solid understanding of federal and state wage, tax, and labor law requirements.
• High degree of accuracy, confidentiality and attention to detail.
• Strong organizational and communication skills; able to work cross-functionally with HR and Finance.
• CPP designation a plus, not required.

Responsibilities

• Independently process and administer bi-weekly/semi-monthly payroll for all employees.
• Review timesheets, work records, and wage computations to detect and resolve payroll discrepancies.
• Calculate wages, overtime, bonuses, commissions, and deductions; process tax withholdings.
• Track and administer employee leave balances (vacation, sick, personal, PTO).
• Reconcile payroll actuals against budget and general ledger accounts.
• Respond to employee payroll inquiries in a professional and timely manner.
• Support internal and external payroll audits, including workers’ compensation audits.
• Stay current on payroll legislation and recommend process or system improvements.
• Assist in various other accounting projects as assigned.

Skills

Payroll processing

Excel

HRIS

Education

Associate’s degree in accounting

Certified Payroll Professional (CPP)

Tools

Payroll systems

Job description

Stark & Stark is actively hiring a Payroll Coordinator for our Finance department in our Hamilton, NJ office. In this full-time, in-office role, you’ll be responsible for independently managing the end-to-end payroll process for our Firm. If you have a strong background in accounting, thrive in a detail-driven environment, and can maintain strict compliance with federal, state & local regulations while processing payroll, we want to hear from you.

Key Responsibilities:

• Independently process and administer bi-weekly/semi-monthly payroll for all employees, ensuring accuracy and timeliness.
• Review timesheets, work records, and wage computations to detect and resolve payroll discrepancies.
• Calculate wages, overtime, bonuses, commissions, and deductions; process tax withholdings.
• Track and administer employee leave balances (vacation, sick, personal, PTO).
• Reconcile payroll actuals against budget and general ledger accounts.
• Respond to employee payroll inquiries in a professional and timely manner.
• Support internal and external payroll audits, including worker’s compensation audits.
• Stay current on payroll legislation and recommend process or system improvements.
• Assist in various other accounting projects as assigned.

Qualifications:

• Associate’s degree in accounting is preferred.
• Experience with independently processing payroll is required.
• Strong working knowledge of payroll systems and accounting/record-keeping principles.
• Proficiency in Microsoft Excel and payroll/HRIS software.
• Solid understanding of federal and state wage, tax, and labor law requirements.
• High degree of accuracy, confidentiality, and attention to detail.
• Strong organizational and communication skills; able to work cross-functionally with HR and Finance.
• Certified Payroll Professional (CPP) designation a plus, not required.

Stark & Stark is committed to the health and well-being of its staff members. The firm offers a full range of benefits, including medical, prescription, dental and vision coverage. The firm also provides generous paid time off, life insurance, accidental death and dismemberment, disability benefits and 401(k) plan with firm contributions.

Compensation will be determined based on multiple factors, including candidate experience, qualifications, accomplishments, and location. Employees may also be eligible for annual performance-based merit increases rewarding individual and firm achievements.

Equal Opportunity Employer

Stark & Stark’s policy is to make employment decisions based on merit, ability, and competence. Except where required by law, employment practices shall not be influenced or affected by an applicant’s or staff member’s race, color, religion, sex, national origin, age, or any other characteristic provided by law. Qualified minorities, females, veterans, and attorneys with disabilities are encouraged to apply. It is also our policy to provide a work environment that is free of harassment of any kind, including that which is sexual, age-related, or ethnic.

Mansfield Rule

As part of its continued efforts to actively recruit and advance the recruitment, development, and promotion of diverse lawyers Stark & Stark is participating in Diversity Lab’s Midsize Mansfield Rule initiative. The Mansfield Rule is named for Arabella Mansfield, the first woman admitted to practice law in the United States. It measures whether law firms affirmatively consider diverse lawyers for hiring, advancement, and significant leadership roles.

Under this initiative, we strive for a candidate pool consisting of at least 30% women, attorneys from underrepresented racial and/or ethnic groups, lawyers with disabilities, and/or LGBTQ+ attorneys. The Mansfield Rule initiative also includes a commitment by Stark & Stark to be transparent in our internal governance, particularly with our selection guidelines and job descriptions for firm management roles and committees.