Legal Secretary - Civil Litigation

Stark & Stark P C; Hamilton (NJ); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with firm contributions

Paid time off

Job summary

Stark & Stark in Hamilton, NJ is seeking a Legal Secretary to support attorneys in a fast-paced civil litigation environment. The role emphasizes accurate document formatting, filing, scheduling, and client liaison duties in accordance with court rules and firm standards.

The ideal candidate has at least two years of law firm experience, strong Microsoft Office skills, and a detail-oriented, discreet approach to confidential communications.

Qualifications

• Two years of law firm experience or more.
• Experience in Plaintiff’s Personal Injury or complex Civil Litigation preferred.
• Comprehensive knowledge of Microsoft Office.
• Self-directed, detail-oriented with a high level of accuracy.
• Ability to organize and manage multiple tasks in a fast-paced environment.
• Maintain discretion, judgment, confidentiality, and professional standards.

Responsibilities

• Format and revise legal documents such as pleadings, motions, subpoenas, notices, and filings per court rules and firm standards.
• Prepare, proofread, and finalize filings for state and federal courts, including e-filing and service, meeting deadlines.
• Coordinate and schedule depositions, client meetings, site inspections, mediations, and court appearances, including logistics.
• Professionally answer calls and act as client liaison on practice matters.
• Handle miscellaneous administrative duties such as composing correspondence, proofreading, copying, filing, faxing, mailing, and general office duties.
• Process expense reimbursements as needed.
• Sort and distribute department mail.
• Handle other responsibilities as directed.

Skills

Detail oriented

Multitasking

Client liaison

Tools

Microsoft Office

Job description

Overview

Stark & Stark is actively recruiting for a Legal Secretary based in the Hamilton, NJ office. The right candidate will have the opportunity to continue professional development in a challenging, but collegial environment. Since 1933, Stark & Stark has developed innovative legal solutions to meet clients’ needs with attorneys in more than 30 practice areas.

Responsibilities

• Format and revise legal documents such as pleadings, motions, subpoenas, notices, lien-related filings, and correspondence in accordance with court rules and Firm standards.
• Prepare, proofread, and finalize filings for state and federal courts, including electronic court filing and service, ensuring compliance with applicable rules and deadlines.
• Coordinate and schedule depositions, client meetings, site inspections, mediations, and court appearances, including conference rooms and related logistics.
• Professionally answer and handle phone calls and act as client liaison on practice matters.
• Handle miscellaneous administrative duties such as composing correspondence, proofing documents, copying, filing, faxing, mailing, and handling general office duties as needed.
• Process expense reimbursements as needed.
• Sort and distribute department mail.
• Handle other responsibilities as directed.

Qualifications

• At least two years of law firm experience.
• Experience in Plaintiff’s Personal Injury or complex Civil Litigation matters is preferred.
• Comprehensive knowledge of Microsoft Office is required.
• Self-directed, detail-oriented with a high level of accuracy.
• Ability to organize and manage multiple tasks in a fast-paced environment.
• Ability to maintain discretion, judgment, confidentiality, and professional/ethical standards in communications with external and internal parties.
• Well organized with the ability to see assignments through to successful conclusions.
• Self-directed; able to think analytically and solve problems with little direction.
• Demonstrates a customer service demeanor regardless of the person or issue at hand.
• Ability to learn and adapt to emerging technologies in the legal field.

Compensation & Benefits

Stark & Stark is committed to the health and well-being of its staff members. The firm offers a full range of benefits, including medical, prescription, dental and vision coverage. The firm also provides generous paid time off, life insurance, accidental death and dismemberment, disability benefits, and a 401(k) plan with firm contributions. Compensation will be determined based on multiple factors, including candidate experience, qualifications, accomplishments, and location. Employees may also be eligible for annual performance-based merit increases rewarding individual and firm achievements.

Additional Information

*No calls or emails from staffing agencies or recruiters. Unsolicited resumes from search firms will not be considered when no contract is in place.

Equal Opportunity Employer

Stark & Stark’s policy is to make employment decisions based on merit, ability, and competence. Except where required by law, employment practices shall not be influenced or affected by an applicant’s or staff member’s race, color, religion, sex, national origin, age, or any other characteristic provided by law. Qualified minorities, females, veterans, and attorneys with disabilities are encouraged to apply. It is also our policy to provide a work environment that is free of harassment of any kind, including that which is sexual, age-related, or ethnic.

Mansfield Rule

As part of its continued efforts to actively recruit and advance the recruitment, development, and promotion of diverse lawyers, Stark & Stark is participating in Diversity Lab’s Midsize Mansfield Rule initiative. The Mansfield Rule measures whether law firms affirmatively consider diverse lawyers for hiring, advancement, and significant leadership roles. Under this initiative, we strive for a candidate pool consisting of at least 30% women, attorneys from underrepresented racial and/or ethnic groups, lawyers with disabilities, and/or LGBTQ+ attorneys. The initiative also includes a commitment to be transparent in our internal governance, particularly with our selection guidelines and job descriptions for firm management roles and committees.