Payroll Coordinator

ACS Professional Staffing; Everett (WA); On-site; USD 49,000 - 52,000; Full time

Benefits offered by this job

Sick Leave

Employee Assistance Program

Medical, Dental, Vision

HSA

401k with employer match

Job summary

ACS Professional Staffing is hiring a Payroll Coordinator to process biweekly payroll for 950+ employees, totaling over $90 million annually. The role is on-site in Everett, WA, with overtime and holiday pay. You’ll enter timesheets, reconcile payroll, and respond to employee questions.

The ideal candidate has 5 years of payroll experience, proficiency in payroll systems (PeopleSoft/Trapeze/UKG), and strong MS Office skills. Benefits include health, 401k, and more.

Qualifications

• 5 years of experience processing payroll.
• Associate degree or 2-year certificate may substitute for 1.5 years.
• Bachelor’s degree may substitute for 3 years.
• General knowledge of payroll processing and accounting.
• Knowledge of FMLA and FLSA labor laws.
• Advanced proficiency with Microsoft Office Suite.
• Typing and 10-key data entry proficiency.
• Ability to work extended hours, weekends, and holidays as needed.
• Experience with PeopleSoft, Trapeze and UKG.
• Experience in transit/government/public sector or union environments.
• Strong math, accuracy, and attention to detail.
• Ability to collaborate with employees and management at all levels.
• Clear written and verbal communication; timely actions and deadlines.
• Fostering an inclusive workplace aligned with policy and mission.
• Inspiring teamwork and dependable task completion.

Responsibilities

• Enter payroll exception data into payroll systems.
• Research and analyze discrepancies and document changes.
• Review payroll and documentation for accuracy.
• Calculate payroll and reconcile to reports.
• Follow records retention protocols and archive payroll records.
• Enter and validate timekeeping data.
• Ensure accuracy of timekeeping against contracts and laws.
• Respond to payroll inquiries from employees and supervisors.
• Serve as a payroll resource for the org.
• Monitor and reconcile deduction reports and prepare payments.
• Analyze leave and related pay with Benefits input.
• Create adjusting entries and document updates.
• Collaborate with IT on system issues and updates.

Skills

Payroll processing

Microsoft Office

Data entry

Communication

Time management

Education

Associate degree or 2-year certificate in accounting

Bachelor’s degree may substitute for 3 years

Tools

PeopleSoft

Trapeze

UKG

Job description

Overview

ACS Professional Staffing is looking for an employee to work on-site with our client. The Payroll Coordinator will work as part of a team to process biweekly payroll for more than 950 employees, totaling over $90 million annually. This person will enter exception and timesheet data into the payroll system; calculate, process, and reconcile payroll; and answer employee questions. The position is eligible for overtime and receives extra pay for working on holidays.

This full-time position is located in Everett, WA.

• Sick Leave: One hour of paid sick leave for every 40 hours worked (sick leave can be used after 90 days of employment)
• EAP: Employee Assistance Program
• Benefit options available: Medical, Dental, Vision, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, Hospital Indemnity, 401k (eligible after one year and 1,000 hours worked - employer match up to 4%)
• Other benefits include the following: Calm App, LifeBalance Discount Program

Overview

ACS Professional Staffing is looking for an employee to work on-site with our client. The Payroll Coordinator will work as part of a team to process biweekly payroll for more than 950 employees, totaling over $90 million annually. This person will enter exception and timesheet data into the payroll system; calculate, process, and reconcile payroll; and answer employee questions. The position is eligible for overtime and receives extra pay for working on holidays.

Pay range: $35.72 - $37.57

Benefits

• Sick Leave: One hour of paid sick leave for every 40 hours worked (sick leave can be used after 90 days of employment)
• EAP: Employee Assistance Program
• Benefit options available: Medical, Dental, Vision, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, Hospital Indemnity, 401k (eligible after one year and 1,000 hours worked - employer match up to 4%)
• Other benefits include the following: Calm App, LifeBalance Discount Program

Responsibilities

• Enter payroll exception data into payroll systems.
• Research and analyze discrepancies, make corrections, and document changes.
• Review payroll and documentation for accuracy and completeness.
• Calculate payroll and reconcile to various reports.
• Follow records retention protocols.
• Maintain archive of payroll records annually.
• Enter timekeeping data.
• Validate timekeeping calculation results for accuracy and compliance with labor contracts, agency policy, and labor laws.
• Research and respond to payroll related inquiries from employees, supervisors, and outside organizations.
• Serve as a resource for payroll issues.
• Monitor and reconcile payroll deduction reports, prepare for payments to third parties, and review general ledger balances.
• Analyze, reconcile, and process FMLA, PFML, STDi, LTD, Workers Compensation leave, supplemental pay and donated sick leave hours based on information provided by Benefits team and third-party organizations.
• Create adjusting entries and documentation as needed.
• Work with IT staff to troubleshoot system issues and test functional updates, upgrades, and fixes.
• Perform other duties of a similar nature or level.

Requirements

• 5 years of experience processing payroll and using payroll software systems.
• An associate degree or 2-year technical certificate in accounting or a related field may substitute for 1.5 years of experience; a bachelor’s degree may substitute for 3 years.
• Knowledge of general accounting and payroll processing.
• General knowledge of payroll-related labor laws, such as FMLA and FLSA.
• Advanced proficiency with the Microsoft Office Suite (Outlook, Word, and Excel).
• Proficiency in typing and 10-key data entry.
• Ability to work extended hours, weekends, and holidays, or an alternate work schedule, as needed to meet strict payroll deadlines.
• Experience with PeopleSoft, Trapeze, and UKG software.
• Experience producing payroll in the transit industry, government or public sector, or for a union-represented workforce.
• Performing mathematical calculations with speed, accuracy, and attention to detail.
• Managing multiple tasks effectively and adjusting to changing priorities.
• Remaining focused on results, following up, and completing tasks on time to meet strict payroll deadlines.
• Working effectively with employees and management at all levels of the organization.
• Communicating clearly in writing and verbally, with timely, relevant, and concise messages that outline necessary actions and deadlines.
• Fostering an inclusive workplace by upholding agency’s core values in support of the organization’s vision and mission.
• Inspiring team commitment, pride, and trust while promoting cooperation and motivating others toward shared goals.
• Demonstrating courtesy, sensitivity, and respect in all interactions.

Work sponsorship is not available at this time. Third-party candidates will not be considered for this position.

ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant’s race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.

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If you have any questions about our Reasonable Accommodation Policy, please feel free to email [e-mail]