PAYROLL SPECIALIST

MP Nexlevel, LLC; Northern (KY); Hybrid; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid Time Off

401(k) with company match

Employee stock purchase plan

Education assistance

Training & development opportunities

Job summary

MP Nexlevel, LLC is seeking a payroll professional to administer timekeeping, process payroll across multiple states, and ensure accurate preparation of certified payrolls for prevailing wage projects. The role supports unions and subcontractors with timely payments and detailed reporting.

The candidate will manage payroll data, perform validation, and assist in audits while maintaining strict data privacy and compliance with SOX controls.

Qualifications

• Associate or Bachelor’s degree with concentration in accounting/finance or equivalent experience.
• Experience in a payroll position in a fast-paced environment (multi-state construction payroll).
• Knowledge of accounting practices and procedures.
• Knowledge of tax reciprocity rules and regulations.
• Validate employee hours against wage determinations, trade classifications and location-based rate schedules.
• Advanced Excel proficiency including VLOOKUP, XLOOKUP and Pivot Tables.

Responsibilities

• Administer and maintain electronic timekeeping system.
• Enter data into payroll and administrative databases and software programs.
• Reconcile payroll prior to transmission and validate reports.
• Process payroll accurately and timely for MP companies.
• Process manual checks or ACHs when necessary.
• Generate and report certified payrolls for prevailing wage jobs across states.
• Report monthly hours and wages along with payments due to various Unions.
• Monitor and audit subcontractor certified payroll reports.
• Prepare and enter payroll liabilities: taxes, 401K, garnishments, etc.
• Respond to inquiries from internal/external customers and resolve discrepancies.
• Make journal entries; assist in audits and year-end reporting (W-2s).
• Other duties as assigned

Skills

Communication skills

Attention to detail

Organization skills

Tax knowledge

Data privacy

Education

Accounting/finance degree

Tools

Excel

Job description

• Administer and maintain electronic timekeeping system.
• Enter data into payroll and administrative databases and software programs.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Process payroll and ensure completion of payroll for MP companies in a timely manner.
• Process manual checks or ACHs when necessary.
• Generate and report certified payrolls for prevailing wage jobs.
• Report monthly hours and wages along with payments due to various Unions.
• Manage the preparation and weekly submission of certified payroll reports across multiple states.
• Monitor and audit subcontractor certified payroll reports.
• Determine payroll liabilities by entering federal, state, and local income and social security tax information, 401K transfers, direct deposits, child support, wage assignments and garnishments.
• Respond to inquiries from internal and external customers; answer questions, provide documents, explain procedures, interpret policies, resolve discrepancies, and handle complex problems as they arise.
• Perform account balance and reconcile general ledger regarding payroll transactions.
• Make journal entries as required.
• Assist in the preparation responses for examiners, auditors, or external/internal audit.
• Process accurate and timely year-end reporting when necessary (W-2, W-2C, etc.)
• Other duties as assigned

Essential Education and Qualifications:

• Associate or Bachelor’s degree with concentration in accounting/finance. Or equivalent of direct experience in payroll or accounting.
• Experience in a payroll position in a fast-paced environment required (multi-state construction payroll.)
• Knowledge of accounting practices and procedures.
• Knowledge and understanding of tax reciprocity rules and regulations.
• Validate employee hours against wage determinations, trade classifications fringe allocations, an location-based rate schedules.
• Child support & garnishment setup
• Advanced Knowledge of and experience with Excel
• Strong written and verbal communication skills, attention to detail, and organization skills
• Strict adherence to data privacy laws and internal company confidentiality policies
• Advanced Excel proficiency, including deep knowledge of VLOOKUP/XLOOKUP & Pivot Tables

Preferred Qualification:

• Knowledge of certified payroll principles, practices, regulations, laws, and prevailing wage statutes (Davis-Bacon Act).
• Certified Payroll reporting
• Prevailing wage payroll processing
• SOX controls & compliance

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The main physical demands of this job include sitting at a desk/computer for long periods of time. Also, the job may require focusing on a computer screen for several hours at a time.

This is an in-person role located in Annandale, MN with the possibility of a remote/hybrid schedule after 90 days.

Pay Scale: $30-$35/hr

A person in this position must generate and use “Confidential Information”. As a payroll department member, the individual is expected to keep such information confidential. “Confidential Information” means any information that is not generally known to the public or other employees, including but not limited to, employee information, employee pay information, company financial and other business information relating to the operation.

Benefits offered to eligible employees include medical, dental, vision, and supplemental life insurance, along with Paid Time Off, paid Holidays, traditional and ROTH 401(k) options with company match, employee stock purchase plan, education assistance program, employee assistance program, training and development opportunities, Telecommunications Industry Registered Apprenticeship Program, and a Commercial Driver’s License obtainment program.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and may be subject to a background check.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.