Payroll Coordinator

Bucks IU Business Unit; Doylestown (Bucks County); On-site; USD 47,000 - 57,000; Full time

Job summary

The Bucks IU is seeking a Payroll Coordinator to manage the timely and accurate processing of payroll disbursements for the Intermediate Unit and district partners. You will verify data, process pay calculations, and support districts with payroll guidance and reporting.

This role requires 3–5 years of payroll experience, strong attention to detail, and proficiency with computer-based payroll systems. On-site schedule is Monday–Friday, 8:30 a.m.–4:30 p.m., with travel to districts as needed.

Qualifications

• High school diploma or GED required.
• 3–5 years’ experience in calculating and running payroll.
• Strong computer, word processing, spreadsheet, and database skills.

Responsibilities

• Process semi-monthly payroll for Bucks IU and districts.
• Update payroll records using PAFs and perform pay rate adjustments.
• Prepare payroll tax reporting and verify deductions (PSERS, TSA, direct deposits).
• Maintain compliance with federal, state, and local payroll laws.

Skills

Payroll processing

Data entry accuracy

Attention to detail

Communication skills

Education

High school diploma or GED

Associate’s Degree beneficial

Advanced business training

Tools

Microsoft Excel

Job description

Job Description - Payroll Coordinator (26000283)

Job Description

Payroll Coordinator - ( 26000283 )

Description

This position is designated as Support: Level 13. The salary range begins at $52,160 and can increase based upon education and relevant experience.

Job Summary

Under general direction from the Supervisor of Payroll, the Payroll Coordinator performs tasks involved in the timely, accurate, and effective processing of payroll disbursements for the Intermediate Unit. This position may assist school districts and technical schools with payroll guidance and/or processing, along with verifying data entry. This position requires an extremely detail-oriented individual with significant knowledge of payroll functions, including state and federal regulations.

Essential Functions

• Supports payroll needs at the Bucks IU and in school districts and CTC’s on-site as needed.
• Responsible for updating employee payroll records through the review of Personnel Action Forms (PAF’s) and the processing of calculations in pay rate adjustments.
• Coordinate the processing of the semi-monthly payroll for the Intermediate Unit including salary and hourly, administrative, professional, and classified employees.
• Prepare for review federal, state and local payroll tax reporting.
• Responsible for verifying deductions, Public School Employees’ Retirement System (PSERS), and Tax Shelter Annuity (TSA) payments and reporting; wage attachments and their distribution; Education Association dues, direct deposit, United Way, and any other applicable deductions and related reporting.
• Maintain current knowledge of and ensure compliance with all applicable federal, state, and local tax, wage, and hour laws and requirements.
• Maintain current knowledge of the Intermediate Unit’s payroll software system and timekeeping system.
• Correspond with agencies that require wage information such as PSERS, Social Security, unemployment, and wage verifications.
• Maintain professional and technical knowledge by attending educational workshops and reviewing professional publications such as the Pennsylvania Association of School Business Officals (PASBO) and PayrollOrg (PAYO).
• Maintain employee confidence and protect payroll operations by safeguarding payroll information.
• Flexibility in accommodating various assignments at districts and CTC’s in duration and scope.
• Maintains positive relationships with school districts and CTC’s.
• Assists with departmental projects related to process improvements.
• Assist the Supervisor of Payroll with management and employee understanding of payroll procedures.
• Coordinate with the Supervisor of Payroll the payroll processing of the school district and/or technical school’s payroll on-site.
• Perform the payroll processing in the absence of the Supervisor of Payroll.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Physical Demands

While performing the duties of this Job, the employee is regularly required to sit and use hands. The employee is frequently required to walk; reach with hands and arms and talk or hear. The employee may be required to stand for long periods, and to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time, 260-day calendar position. Days and hours of work are Monday through Friday. Hours of work are from 8:30 a.m. to 4:30 p.m. on-site. Occasional evening and/or weekend work may be required as job duties demand.

Travel

Travel will be required to provide support to districts and/or CTCs on-site as needed.

Qualifications

Education and Experience

• High school diploma or general education degree (GED) required.
• Associate’s Degree beneficial.
• Advanced training in business skills preferred.

Knowledge, Skills, and Abilities

• Three (3) to five (5) years’ experience in calculating and running payroll.
• Excellent computer skills, including word processing, spreadsheet, and database application software.
• Strong interpersonal and collaborative skills.
• Effective oral and written communication skills.
• Ability to function independently with or without general supervision.

Work Authorization/Security Clearance (if applicable)

Citizenship or work authorization to work in the United States required.

EEO/AA/VEVRAA Employer

The Bucks IU is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Bucks IU does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.