Payroll and Food Service Specialist

Daniel Boone Area School District; Birdsboro (Berks County); On-site; USD 55,000 - 75,000; Full time

Job summary

The Daniel Boone Area School District is seeking a Payroll & Food Service Specialist in the Business Office to ensure accurate and timely district payroll processing while overseeing the contracted food service program. The role requires high accuracy, confidentiality, organization, and strong customer service in line with district policies and Pennsylvania/federal requirements.

Responsibilities include processing payrolls, maintaining confidential records, preparing required reports, serving as

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Experience with payroll processing, taxes, deductions, retirement reporting, and internal controls.
• Prior payroll or school business office experience preferred.
• Strong mathematical, analytical, organizational, and problem-solving skills.
• Ability to reconcile records and meet deadlines.
• Ability to work independently and with teams, maintaining confidentiality.

Responsibilities

• Process, verify, and reconcile all District payrolls including timekeeping, deductions, benefits, taxes, and retirement.
• Maintain confidential employee payroll records and respond to inquiries.
• Prepare federal, state, local, retirement, and wage reports; assist audits.
• Serve as liaison with the contracted food service provider.
• Monitor food service contract compliance, invoices, meal counts, and accounts.
• Support school nutrition program requirements, including applications and reviews.
• Assist families and staff with meal account questions and coordinate issue resolution.
• Prepare reports and maintain records for administration, Board, auditors, and agencies.
• Maintain strict confidentiality of sensitive information.

Skills

Payroll processing

Timekeeping

Deductions

Benefits

Taxes

Retirement reporting

Confidentiality

Customer service

Reconciliation

Education

High school diploma

Associate degree in accounting, business, finance, or related field

Tools

Payroll software

Spreadsheets

Database systems

Job description

Department: Business Office
Position: Full-Time, 12-Month
Work Schedule: 8 Hours Per Day
Position Overview

The Payroll & Food Service Specialist is responsible for accurate and timely District payroll processing and provides administrative and financial oversight of the District's contracted food service program. The position requires a high level of accuracy, confidentiality, organization, and customer service while ensuring compliance with District policies, Pennsylvania and federal requirements, and contractual obligations.

Essential Responsibilities

• Process, verify, and reconcile all District payrolls, including timekeeping, deductions, benefits, taxes, retirement, supplemental pay, and year-end reporting.
• Maintain accurate and confidential employee payroll records and respond to payroll-related employee inquiries.
• Prepare required federal, state, local, retirement, and wage reports and assist with payroll audits and reconciliations.
• Serve as the District's primary administrative liaison with the contracted food service provider.
• Monitor food service contract compliance, financial activity, invoices, meal counts, student meal accounts, purchasing, and program reporting.
• Support federal and state school nutrition program requirements, including required applications, claims, documentation, and administrative reviews.
• Assist families and staff with meal account questions and coordinate resolution of food service concerns.
• Prepare reports and maintain accurate records for District administration, the Board, auditors, and government agencies.
• Maintain strict confidentiality of employee, student, financial, and operational information.
• Perform other duties as assigned by District administration.

Required Qualifications & Essential Competencies

• High school diploma or equivalent required; Associate degree in accounting, business, finance, or a related field preferred.
• Prior payroll, accounting, bookkeeping, or school business office experience required; school district payroll experience strongly preferred.
• Working knowledge of payroll processing, taxes, deductions, retirement reporting, and internal controls.
• Experience with food service operations, contract administration, or governmental reporting preferred.
• Proficiency with payroll, financial, spreadsheet, and database systems.
• Strong mathematical, analytical, organizational, communication, and problem-solving skills.
• Ability to reconcile records, identify discrepancies, meet firm deadlines, and manage multiple priorities.
• Ability to work independently and collaboratively with employees, administrators, contractors, vendors, auditors, families, and government agencies.
• Demonstrated integrity, sound judgment, discretion, and ability to maintain confidentiality.
• Required clearances and credentials in accordance with applicable Pennsylvania and federal requirements.