Payroll Coordinator

Five Town CSD; Camden (ME); On-site; USD 48,000 - 58,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Dental Insurance (employee paid)

Paid Time Off

Sick Days

13 Paid Holidays

FSA

403(b) retirement plan

Job summary

Five Town CSD in Camden, ME is seeking a Payroll Coordinator to manage bi-weekly payroll for district employees, including certified staff, classified personnel, substitutes, and temporary workers.

The role ensures regulatory compliance, maintains confidential records, and supports district financial operations. A detailed, organized candidate with public/education payroll experience is preferred.

Qualifications

• Associate's degree in accounting, business, or related field preferred.
• 2–3 years payroll processing experience, preferably in public sector or education; proficiency with school payroll software systems desired.
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time management skills.
• Ability to handle confidential information with discretion.
• Strong communication and customer service skills.
• Understanding of applicable federal, state, and local regulations (FLSA, ACA, COBRA, ERISA)

Responsibilities

• Accurately process bi-weekly payroll and pay for stipend positions.
• Calculate and process salary adjustments, overtime, stipends, and supplemental pay.
• Verify and pay all state and federal taxes; Prepare and file quarterly state and federal tax reports.
• Maintain accurate employee records including salary schedules, deductions, and benefit information.
• Process employee deductions.
• Respond to employee benefits concerns including: Insurance, retirement plans and contributions, time off.
• Ensure compliance with collective bargaining agreements and district policies
• Maintain work calendars in time tracking and payroll systems.
• Coordinate with Human Resources to process FMLA leaves
• Assist with year-end reporting including W-2 preparation and distribution
• Support budget preparation by providing payroll projections and analysis

Skills

Payroll processing

Attention to detail

Organizational skills

Discretion with confidential info

Communication & customer service

Regulatory knowledge

Education

Associate's degree in accounting or related field

Tools

School payroll software

Job description

Central Office - Five Town CSD and MSAD 28

Payroll Coordinator
Full Time with Benefits
Immediate Opening

Position Summary

Five Town CSD and MSAD 28 are seeking a detail-oriented and organized Payroll Coordinator to join our team. The Payroll Coordinator is responsible for processing accurate and timely payroll for all district employees, including certified staff, classified personnel, substitutes, and temporary workers. This position ensures compliance with federal and state regulations while maintaining confidential employee information and supporting district financial operations.

Key Responsibilities

• Accurately process bi-weekly payroll and pay for stipend positions.
• Calculate and process salary adjustments, overtime, stipends, and supplemental pay.
• Verify and pay all state and federal taxes; Prepare and file quarterly state and federal tax reports.
• Maintain accurate employee records including salary schedules, deductions, and benefit information.
• Process employee deductions.
• Respond to employee benefits concerns including: Insurance, retirement plans and contributions, time off.
• Ensure compliance with collective bargaining agreements and district policies
• Maintain work calendars in time tracking and payroll systems.
• Coordinate with Human Resources to process FMLA leaves
• Assist with year-end reporting including W-2 preparation and distribution
• Support budget preparation by providing payroll projections and analysis

Qualifications/Skills

• Associate's degree in accounting, business, or related field preferred
• Minimum 2-3 years payroll processing experience, preferably in public sector or education; proficiency with school payroll software systems desired
• Strong attention to detail and accuracy in data entry
• Excellent organizational and time management skills
• Ability to handle confidential information with discretion
• Strong communication and customer service skills
• Understanding of applicable federal, state, and local regulations (e.g. FLSA, ACA, COBRA, ERISA)

Requirements

• Background check, including fingerprinting
• Maine Department of Education CHRC Approval

Pay and Benefits

• Pay range $35 - $42/hour based on experience
• Health Insurance (including Vision)
• Dental Insurance (100% Employee paid)
• 20 Paid Time Off days
• 5 Sick Days
• 13 Paid Holidays
• FSA
• Eligible to contribute to a 403(b) retirement plan

About Five Town Community School District and MSAD #28

Five Town CSD and MSAD #28 are two integrally connected innovative school districts that pride themselves on nurturing an incredible array of opportunities for their 1400 students, top salaries for their employees, excellent health insurance and a great working environment. As a district, we are committed to equity, excellence, the environment, and forward thinking. Our goal is to foster intellectual and creative excellence while building strong character. We highly value our sense of place and surroundings which boast mountains, lakes, rivers, a ski hill, and the ocean.

Five Town CSD & MSAD 28

22 Knowlton Street

Camden, ME 04843

Phone: [phone]

Fax: [phone]

EOE