Payroll and Human Resources Specialist

ServingSchools; Augusta (ME); On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

13 paid holidays

Vacation based on experience

Sick leave 13 days per year

Job summary

The Augusta School Department is seeking a Payroll and Human Resources Specialist to support the district's payroll and HR functions by processing payroll, maintaining personnel records, orienting new employees, and managing accident reporting and claims.

This role requires a High School education, payroll or accounting experience, strong writing and communication skills, and the ability to maintain confidentiality while working as part of a team.

Qualifications

• High School education required.
• Prior payroll and/or accounting experience.
• Administrative writing, verbal communication, and strong computer skills required.
• Ability to maintain employee files and orient new employees; work well in a team.
• Ability to maintain confidentiality.

Responsibilities

• Gather, prepare, and process payroll for the school district.
• Submit required reports (MainePERS, group life, federal/state taxes, workers' comp).
• Provide auditors with payroll information as needed.
• Process MainePERS forms for withdrawals, resignations, retirements.
• Prepare and update pay averaging calculations.
• Prepare tax forms (e.g., 941s, W-2s) and employee deductions.
• Reconcile payroll GL accounts; stay current on payroll and retirement rules.

Skills

High School diploma

Payroll experience

Accounting experience

Administrative writing

Verbal communication

Confidentiality

Team orientation

Education

High School education

Job description

The Augusta School Department is seeking a Payroll and Human Resources Specialist to support the district's Payroll and HR functions by processing payroll, maintaining personnel records, orienting new employees and managing accident reporting and claims.

Qualifications

• High School education
• Prior payroll and/or accounting experience
• Administrative writing skills, verbal communication, and strong computer skills
• Ability to maintain employee files, orient new employees, and work as part of a team
• Ability to maintain confidentiality

Job Location

Augusta School Department Superintendent's Office

Payroll Responsibilities

• Gather, prepare, and process payroll for the school district
• Prepare and submit required reports such as Maine Public Employees Retirement (MainePERS), group life insurance, federal/state taxes, and worker's compensation wage statements
• Ensure auditors are supplied with requested payroll information
• Process MainePERS forms for employee withdrawals, resignations, and retirements
• Prepare and update pay averaging calculations
• Prepare all tax forms including but not limited to 941's, W-2 Forms, and employee deductions
• Reconcile all payroll general ledger accounts
• Keep current on payroll and retirement rules and regulations

Human Resources Responsibilities

• Prepare and submit job postings, screen applicants, and maintain personnel files
• Orient new employees by providing benefit packets and reviewing district policies
• Maintain certification records, contracts, and reasonable assurance documents
• Administer the substitute database
• Administer FMLA paperwork
• Monitor unemployment claims and report to administrators
• Document human resources actions by completing forms, reports, logs, and records
• Update job knowledge through educational opportunities and professional publications
• Support the human resources department and organization's website

Terms Of Employment

• 40 hours per week, 52 weeks per year
• 13 paid holidays, vacation based on experience, sick leave 13 days per year
• Salary Range: $20.92 - $32.52 per hour
• Performance evaluated annually by central office administrators

Augusta School Department is an Equal Opportunity Employer