Payroll & Compliance Specialist — Remote

Optima Office, Inc.; Carlsbad (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Optima Office is seeking an experienced accounting, payroll and benefits specialist to support accounts payable, payroll administration, benefits administration, and regulatory compliance in accordance with California and federal laws. This role requires discretion with confidential information and the ability to manage deadlines across multiple systems.

Key responsibilities include payroll processing under CA wage/hour rules, EDD forms, garnishments, and benefits reporting.

Qualifications

• Minimum 3 years of experience in accounts payable, payroll administration, benefits administration, or accounting support.
• Strong knowledge of California payroll, benefits, and compliance requirements.
• Experience with Sage Intacct, Ottimate, Ramp, and Paycor preferred but not required.
• Solid understanding of GL coding, payroll processing, benefits reconciliation, and regulatory reporting.
• Proficiency in Microsoft Excel and standard office software.
• AA, BA/BS in Accountancy preferred.

Responsibilities

• Process Accounts Payable including vendor invoices and GL coding.
• Handle payroll administration in compliance with CA wage/hour laws.
• Administer employee benefits and reconcile related invoices.
• Respond to EDD forms, garnishments, and wage statements.
• Complete and file required payroll and benefits reports.

Skills

Accounts payable

Payroll administration

Benefits administration

Regulatory reporting

Attention to detail

Discretion with confidential info

Excel proficiency

Education

AA in Accounting

BA/BS in Accountancy

Tools

Sage Intacct

Ottimate

Ramp

Paycor

Job description

Optima Office is seeking an experienced accounting, payroll and benefits specialist to support accounts payable, payroll administration, benefits administration, and regulatory compliance in accordance with California and federal laws. This role requires discretion with confidential information and the ability to manage deadlines across multiple systems.

Key responsibilities include payroll processing under CA wage/hour rules, EDD forms, garnishments, and benefits reporting.