Payroll Compliance Specialist

CFS; Katy (TX); On-site; USD 75,000 - 110,000; Full time

Job summary

CFS is seeking a Payroll Compliance Specialist to support prevailing wage and apprenticeship compliance on large-scale construction projects. You will collaborate with project teams, subcontractors, and service providers to ensure accurate certified payroll reporting and wage determinations.

The role emphasizes IRA compliance, Davis-Bacon knowledge, and proactive auditing, with a focus on timely documentation and accurate wage calculations across multiple sites.

Qualifications

• 2–4+ years of experience in construction labor compliance or prevailing wage administration.
• Direct familiarity with Inflation Reduction Act (IRA) prevailing wage and apprenticeship requirements.
• Strong understanding of Davis‑Bacon Act requirements, wage determinations, and certified payroll reporting.
• Experience monitoring apprenticeship programs and labor-hour ratios.
• Proficiency with LCPtracker or similar payroll/labor compliance software.
• Advanced Microsoft Excel skills for data analysis and reporting.

Responsibilities

• Serve as the primary point of contact for IRA prevailing wage and apprenticeship compliance across assigned projects.
• Coordinate with third‑party Prevailing Wage and Apprenticeship services to ensure project compliance.
• Audit and verify Certified Payroll Reports submitted by internal teams and subcontractors.
• Review worker job duties and classifications to ensure DBA compliance.
• Identify wage discrepancies and coordinate corrective actions with project teams.
• Monitor apprenticeship labor-hour ratios across active sites and document evidence.

Skills

Construction compliance

Davis-Bacon knowledge

Payroll reporting

Excel advanced

Audit coordination

Education

High school diploma

Bachelor's degree preferred

Tools

LCPtracker

Job description

About The Company And Opportunity

Our client is a leading engineering, procurement, and construction organization supporting large-scale industrial, manufacturing, and clean energy projects across North America.

About The Company And Opportunity

Our client is a leading engineering, procurement, and construction organization supporting large-scale industrial, manufacturing, and clean energy projects across North America. The company is committed to operational excellence, innovation, safety, and delivering high-quality solutions to its customers. With the increasing importance of Inflation Reduction Act (IRA) requirements for clean energy construction projects, the organization is seeking an experienced Payroll Compliance Specialist to support prevailing wage and registered apprenticeship compliance. This position will serve as a key liaison between project management, subcontractors, internal Operations and HR teams, and third-party compliance service providers. The ideal candidate will have hands-on experience with Davis-Bacon compliance, certified payroll reporting, prevailing wage requirements, and registered apprenticeship programs.

Why Work Here

• Stable and growing organization with a strong industry reputation.
• Opportunity to support large-scale construction and clean energy projects.
• Collaborative team environment with cross‑functional exposure to Operations, HR, Project Management, and subcontractors.
• Opportunity to develop specialized expertise in IRA prevailing wage and apprenticeship compliance.
• Diverse responsibilities involving compliance administration, auditing, reporting, and project support.
• Career growth opportunities within an established engineering and construction organization.
• Employee‑focused culture that values integrity, accountability, and continuous improvement.

What You'll Be Doing As a Payroll Compliance Specialist

• Serve as the primary point of contact for IRA prevailing wage and apprenticeship compliance across assigned construction projects.
• Coordinate with third‑party Prevailing Wage and Apprenticeship (PWA) service providers to ensure project compliance.
• Audit and verify Certified Payroll Reports (CPRs) submitted by internal teams and subcontractors.
• Review worker job duties and classifications to ensure compliance with applicable Davis‑Bacon Act (DBA) wage determinations.
• Identify wage discrepancies and coordinate corrective actions, including restitution payments and supporting proof of compliance.
• Monitor registered apprenticeship labor‑hour ratios across active construction sites.
• Coordinate apprenticeship documentation, program verification, and dispatch requests with the PWA services provider.
• Lead pre‑construction compliance kickoff meetings with subcontractors to communicate IRA labor requirements and reporting expectations.
• Serve as the primary point of contact for subcontractors regarding prevailing wage, apprenticeship, and certified payroll requirements.
• Ensure subcontractors establish and maintain LCPtracker accounts for certified payroll submissions.
• Track subcontractor reporting deadlines and follow up on outstanding compliance documentation.
• Develop and maintain a centralized, audit‑ready electronic records database to support IRS clean energy tax credit requirements.
• Prepare monthly and project‑specific compliance reports and dashboards for internal stakeholders and clients.
• Support internal and external audits by gathering, reviewing, and validating required labor compliance documentation.
• Participate in pre‑construction and pre‑bid meetings to educate project teams and field leadership on IRA labor standards.
• Stay current on Department of Labor (DOL) and IRS regulatory updates impacting prevailing wage and apprenticeship requirements.
• Assist with additional compliance, administrative, and project support responsibilities as assigned.

Preferred Qualifications Of The Payroll Compliance Specialist

• 2–4+ years of experience in construction labor compliance, certified payroll administration, Davis‑Bacon compliance, or prevailing wage administration.
• Direct familiarity with Inflation Reduction Act (IRA) Prevailing Wage and Apprenticeship (PWA) requirements.
• Strong understanding of Davis‑Bacon Act requirements, federal wage determinations, worker classifications, and certified payroll reporting.
• Experience monitoring registered apprenticeship programs, labor‑hour ratios, and apprenticeship documentation.
• Experience working in construction, engineering, industrial, manufacturing, or project‑based environments preferred.
• Proficiency with LCPtracker or similar certified payroll and labor compliance software.
• Advanced Microsoft Excel skills, including formulas, pivot tables, and data analysis.
• Strong organizational and analytical skills with exceptional attention to detail.
• Ability to manage multiple projects, deadlines, and compliance requirements simultaneously.
• Excellent verbal and written communication skills, with the ability to work effectively with subcontractors, project managers, field personnel, and internal stakeholders.
• Ability to identify compliance gaps, investigate discrepancies, and coordinate timely corrective actions.
• High school diploma or equivalent required; bachelor's degree in Business Administration, Human Resources, Construction Management, or a related field preferred.
• Willingness to travel to project sites as needed, typically less than 10%.
• Professional, proactive, detail‑oriented, and solutions‑focused mindset.

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