Payroll Clerk

Ambassador Personnel, Inc. [Tifton, GA]; South Bend (IN); On-site; USD 45,000 - 60,000; Full time

Job summary

Ambassador Personnel, Inc. in Indiana is seeking a detail-oriented Payroll & Timekeeping Specialist to support payroll operations in a fast-paced manufacturing environment. The role emphasizes ADP eTime, timekeeping data integrity, and union payroll accuracy.

You will reconcile daily payroll, maintain production data, assist HR, and generate reports while ensuring compliance with union contracts. Strong Excel skills and clear communication are essential.

Qualifications

• 1+ years of experience with ADP eTime or similar payroll/timekeeping systems.
• 1+ years of experience working in a union environment.
• Advanced proficiency in Microsoft Excel (data tracking, reconciliation, and reporting).
• Strong attention to detail with experience in spreadsheet-based data management and reconciliation.
• Ability to manage multiple priorities and meet daily deadlines in a fast-paced environment.
• Strong problem-solving skills with the ability to identify and resolve discrepancies independently.

Responsibilities

• Managed daily payroll operations within ADP eTime, including inputting, reviewing, and clearing timecard exceptions
• Collaborated with supervisors and operators to verify employee hours, production data, and incentive pay for payroll accuracy
• Reconciled daily payroll and production summaries, ensuring alignment between timekeeping and manufacturing systems
• Entered and maintained production data in the time and attendance and manufacturing systems
• Prepared shift summaries and maintained detailed spreadsheets to support operational planning
• Tracked, documented, and processed payroll adjustments using supervisor-approved documentation
• Resolved payroll discrepancies and responded to employee inquiries regarding timecards, pay, and adjustments
• Partnered with HR to ensure payroll processing adhered to union contracts and benefits practices
• Maintained accurate tracking and reconciliation of union dues payments
• Conducted payroll audits to ensure accuracy, compliance, and process integrity
• Supported process improvement initiatives between operations and payroll to enhance efficiency and accuracy
• Trained and supported team members on payroll processes and system usage
• Generated and distributed payroll and operational reports as needed
• Documented internal payroll processes and maintained organized records
• Performed additional administrative tasks such as label printing, static record reviews, and other assigned duties
• Assisted with basic accounting-related tasks as needed

Skills

Attention to detail

Union payroll experience

Excel proficiency

Payroll reconciliation

Timekeeping data management

Manufacturing environment experience

SAP exposure

Education

High School Diploma or equivalent

Some college coursework in accounting, business, or related field

Tools

ADP eTime

SAP (preferred)

Job description

Job Description

Job Description

We are seeking a detail-oriented Payroll & Timekeeping Specialist to support payroll operations in a fast-paced manufacturing environment. The ideal candidate will have experience with payroll/timekeeping systems, Excel, and payroll reconciliation, with union payroll experience strongly preferred. This is a great opportunity for someone who enjoys working with data, resolving discrepancies, and partnering with HR and operations to ensure accurate and timely payroll processing.

Key Responsibilities

• Managed daily payroll operations within ADP eTime, including inputting, reviewing, and clearing timecard exceptions
• Collaborated with supervisors and operators to verify employee hours, production data, and incentive pay for payroll accuracy
• Reconciled daily payroll and production summaries, ensuring alignment between timekeeping and manufacturing systems
• Entered and maintained production data in the time and attendance and manufacturing systems
• Prepared shift summaries and maintained detailed spreadsheets to support operational planning
• Tracked, documented, and processed payroll adjustments using supervisor-approved documentation
• Resolved payroll discrepancies and responded to employee inquiries regarding timecards, pay, and adjustments
• Partnered with HR to ensure payroll processing adhered to union contracts and benefits practices
• Maintained accurate tracking and reconciliation of union dues payments
• Conducted payroll audits to ensure accuracy, compliance, and process integrity
• Supported process improvement initiatives between operations and payroll to enhance efficiency and accuracy
• Trained and supported team members on payroll processes and system usage
• Generated and distributed payroll and operational reports as needed
• Documented internal payroll processes and maintained organized records
• Performed additional administrative tasks such as label printing, static record reviews, and other assigned duties
• Assisted with basic accounting-related tasks as needed

Skills & Experience

• 1+ years of experience with ADP eTime or similar payroll/timekeeping systems
• 1+ years of experience working in a union environment
• Advanced proficiency in Microsoft Excel (data tracking, reconciliation, and reporting)
• Strong attention to detail with experience in spreadsheet-based data management and reconciliation
• Ability to manage multiple priorities and meet daily deadlines in a fast-paced environment
• Strong problem-solving skills with the ability to identify and resolve discrepancies independently
• Excellent written and verbal communication skills with employees, supervisors, and cross-functional teams
• Experience in a manufacturing environment and exposure to SAP (preferred)

Education

• High School Diploma or equivalent required
• Some college coursework in accounting, business, or a related field preferred

Ambassador Personnel, Inc. is an Equal Opportunity Employer. We do not discriminate based on race, color, national origin, religion, sex, disability status, protected veteran status, gender identity, or any other attribute protected by law