Payroll & Benefits Specialist

Prince Industries LLC; Carol Stream (IL); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid holidays

PTO

Tuition reimbursement

Life insurance

Job summary

Prince Industries LLC in Carol Stream, IL seeks a Payroll and Benefits Specialist to own end-to-end payroll across six locations. You will administer ADP Workforce Now (Next Gen) and the Time Labor Management system, manage health benefits and 401(k), and ensure compliance with FLSA/ACA while auditing payroll data.

The successful candidate will have 5–7 years of high-volume payroll experience in manufacturing, advanced Excel skills, and CPP/FPC is a plus.

Qualifications

• 5-7 years of high-volume payroll experience, preferably in manufacturing/industrial
• Proficient with ADP Workforce Now; Next Gen helpful; strong Excel skills for reconciliation
• Bachelor's degree preferred in HR/Accounting/Finance or equivalent experience
• CPP or FPC certification is a strong plus
• Understanding of multi-state tax, garnishments and labor laws

Responsibilities

• Manage bi-weekly payroll for hourly and salaried employees, incl. shift differentials and overtime
• Administer ADP Workforce Now platform and Time Labor Management system
• Lead benefits administration: medical, dental, vision, 401(k) and open enrollment
• Ensure compliance with federal/state labor laws; lead audits
• Prepare payroll/HR reports for plant leadership and budgeting
• Serve as first point of contact for pay discrepancies and benefits inquiries
• Troubleshoot payroll/benefits software issues to minimize disruption
• Maintain data integrity across payroll, vendor and employee records

Skills

ADP Workforce Now

High-volume payroll

Excel (VLOOKUP, Pivot)

Payroll compliance

Multi-state payroll

Education

Bachelor's degree in HR/Accounting/Finance

CPP or FPC certification

Tools

ADP Workforce Now Next Gen

Job description

Job Summary

We are seeking a detail-orientedPayroll and Benefits Specialistto fully own and manage the end-to-end payroll and benefits administration for six locations across multiple states. This role requires an individual who takes complete responsibility for the payroll function – proactively identifying, troubleshooting, and resolving issues independently. The Ideal candidate will ensure our hourly and salaried workforce is paid accurately and on time while maintaining compliance with manufacturing-specific labor regulations, such as shift differentials and overtime rules. The ideal candidate must have recent hands-on experience withADP Workforce Now.

Key Responsibilities

• Manage bi-weekly payroll for hourly and salaried employees, including complex calculations for shift differentials, overtime, and bonuses.
• Act as the primary administrator for theADP Workforce Now(Next Gen) payroll platform, maintaining the integrity of employee data and utilizing the Time Labor Management (TLM) system.
• Lead the administration of employee health, dental, and vision insurance, 401(k) plans, and annual open enrollment.
• Ensure strict adherence to federal and state labor laws (FLSA, ACA). Lead internal and external audits, including workers' compensation and 401(k) audits.
• Manage the completion and filing of benefits compliance such as Plan Non-Discrimination testing, Form 5500, and Medical Spend Reporting.
• Generate and analyze specialized payroll and HR reports for plant leadership to assist with labor cost analysis and budgeting.
• Serve as the first point of contact for plant employees regarding pay discrepancies, tax withholdings, and benefits inquiries.
• Serve as a subject matter expert in troubleshooting payroll and benefits software issues, ensuring timely resolution and minimal disruption to operation.
• Drive the improvement and ongoing maintenance of internal controls to strengthen accuracy, compliance, and audit readiness.
• Administer file feeds between vendors and payroll systems, including maintaining feed accuracy and auditing payroll data to ensure reliable processing.
• Maintain data integrity across payroll, vendor, and employee records by regularly reviewing, validating, and correcting information as needed.

Required Qualifications

• Minimum 5-7 years of high-volume payroll experience, preferably within amanufacturing or industrial environment.
• Proficiency inpayroll software, specifically ADP Workforce Nowis required. Experience with ADP Workforce Now Next Gen is helpful. Advanced skills inMicrosoft Excel(VLOOKUPs, pivot tables) for data reconciliation.
• Bachelor's degree in Human Resources, Accounting, or Finance preferred; or equivalent practical experience.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a strong plus.
• Strong understanding of multi-state tax jurisdictions, garnishments, and labor laws. High level of confidentiality and professional communication skills.

Physical Job Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to travel as required to support programs across facilities.

Benefits

• Blue Cross Blue Shield Medical insurance (PPO and HDHP with HSA) w/ Prescription Coverage

• Dental PPO Insurance
• Vision PPO Insurance
• Short-Term & Long-Term Disability Insurance
• Company Paid Life Insurance and AD & D – Including options to add on additional life insurance for yourself, spouse & children.
• Critical Illness Insurance
• Accident Insurance
• 401(k) Fidelity Plan with strong employer match
• Personal Retirement Advisor
• Generous PTO Policy and Paid Holidays
• Tuition Reimbursement for Job-Related Classes
• Personal Protective Equipment reimbursement (safety glasses, shoes, etc.)

Compensation: $80,000 - $90,000 Annually

Due to ITAR regulations, only U.S. persons—defined as U.S. citizens, lawful permanent residents (Green Card holders), and U.S. nationals— are eligible for this position.

*We are an Equal Employment Opportunity ("EEO") Employer. Applicants can learn more about Prince's status as an equal opportunity employer by viewing the federal "EEO is the Law" poster (https://www.eeoc.gov/employers ).