Payroll Clerk

Edinburg-Consolidated-Independent-School-District; Edinburg (TX); On-site; USD 25,000 - 38,000; Full time

Job summary

Edinburg CISD is seeking a Payroll Clerk at Economedes High School to manage payroll accounting and related clerical tasks for the district staff. This 226-day position requires accurate data entry, knowledge of teacher retirement systems, insurance, and cafeteria plans, with strong attention to confidentiality.

Responsibilities include preparing payroll checks, processing benefit documents, maintaining records, and providing courteous service to staff and the public.

Qualifications

• TEA certification requirements
• High School Graduate or GED
• Ability to type 45 words per minute (60 or more words per minute is preferred)
• Electronic spread sheet and word processing experience
• Extensive experience in performing clerical work
• A thorough knowledge of modern business practices, procedures, Business English, Spelling and Commercial terminology
• An extensive knowledge of the operations, functions, and general scope of authority of the School Administration and School Board
• The ability to maintain confidentiality with delicate information
• The ability to write clear and concise memoranda, directives, or letters without close supervision
• The ability to carry out instructions and develop comprehensive plans with a minimum of supervision
• The ability to meet the public in a pleasant, composed, and cordial manner, and to speak clearly and effectively
• The ability to establish and maintain effective working relations with all district employees as well as the general public
• Preferred Additional Qualifications: Excellent ten-key ability

Responsibilities

• Prepares payroll checks.
• Processes documents for Teacher Retirement System, Health and Life Insurance, Cafeteria Plan and Cobra Act.
• Receives visitors, ascertains the purpose of the visit, attends to visitor's business or refers him/her to the proper person or office.
• Maintains effective public relations with the general public.
• Provides superior clerical assistance.
• Keeps informed on local and state laws, rules and regulations, explains applicable regulations and policies to appropriate persons.
• Reviews incoming and outgoing correspondence, memoranda, reports and similar materials for the purpose of summarizing and/or referring to proper persons.
• Prepares correspondence, memoranda, forms, requisitions, and other records.
• Maintains records in an efficient manner.
• Makes necessary decisions in accordance with established policies and regulations.
• Performs necessary bookkeeping functions such as simple statement analysis, appropriate records for executive, banking operations, bookkeeping systems, etc.
• Secondary responsibilities: Maintaining bi-weekly payroll records, sick leave records for professional and paraprofessional employees.
• Performs all duties in a safe manner to avoid injury to oneself and/or to others.
• Performs other related duties as assigned.

Skills

Typing 45 wpm

Written & verbal communication

Confidentiality

Customer service

Education

High School Diploma or GED

Tools

Electronic spreadsheets

Word processing

Job description

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Payroll Clerk JobID: 7679

• Date Posted: 8/12/2026
• Location: Economedes High School
• Date Available: 08/12/2026

REPORTS TO: Department Heads APPLICATION DEADLINE: Open Until Filled

LENGTH OF WORK YEAR: 226 days DATE REVISED FEB 29 2016

WAGE/HOUR STATUS: Non-Exempt

SALARY RANGE: $18.49 Minimum $27.72 Maximum PAY GRADE: PS5

PRIMARY PURPOSE: The Payroll Clerk is responsible for Payroll Accounting. Organize and manage the routine work activities of an administrative office and provide clerical services to the department head and other staff members.

QUALIFICATIONS: TEA certification requirements

High School Graduate or GED
Ability to type 45 words per minute (60 or more words per minute is preferred)

Computer input experience preferred
Extensive experience in performing clerical work
A thorough knowledge of modern business practices, procedures, Business English, Spelling and Commercial terminology
An extensive knowledge of the operations, functions, and general scope of authority of the School Administration and School Board
The ability to maintain confidentiality with delicate information
The ability to write clear and concise memoranda, directives, or letters without close supervision
The ability to carry out instructions and develop comprehensive plans with a minimum of supervision
The ability to meet the public in a pleasant, composed, and cordial manner, and to speak clearly and effectively

The ability to establish and maintain effective working relations with all district employees as well as the general public

Preferred Additional Qualifications: Excellent ten-key ability

Competent in mathematics
Ability to follow written and verbal instructions
At least 3 years experience in school district payroll or 5 years experience in non-school district payroll

Electronic spread sheet and word processing experience

MAJOR RESPONSIBILITIES AND DUTIES: Primary responsibilities are:

• Prepares payroll checks.
• Processes documents for Teacher Retirement System, Health and Life Insurance, Cafeteria Plan and Cobra Act.
• Receives visitors, ascertains the purpose of the visit, attends to visitor's business or refers him/her to the proper person or office.
• Maintains effective public relations with the general public.
• Provides superior clerical assistance.
• Keeps informed on local and state laws, rules and regulations, explains applicable regulations and policies to appropriate persons.
• Reviews incoming and outgoing correspondence, memoranda, reports and similar materials for the purpose of summarizing and/or referring to proper persons.
• Prepares correspondence, memoranda, forms, requisitions, and other records.
• Maintains records in an efficient manner.
• Makes necessary decisions in accordance with established policies and regulations.
• Performs necessary bookkeeping functions such as simple statement analysis, appropriate records for executive, banking operations, bookkeeping systems, etc.

Secondary responsibilities: (will cross train in)

• Maintaining of bi-weekly payroll records, sick leave records for professional and paraprofessional employees.
• Performs all duties in a safe manner to avoid injury to oneself and/or to others.
• Performs other related duties as assigned.

EQUIPMENT USED:

• Typewriter, computer, printer, copier, fax machine, calculator, telephone, shredder, check signer and sealer

WORKING CONDITIONS:

• Occasional prolonged irregular hours
• Maintain emotional control under stress
• Repetitive hand motions
• Prolonged use of computer

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Nondiscrimination Statement
Edinburg CISD does not discriminate on the basis of race, color, national origin, sex, disabilityor age in its programs or activities and provides equal access to the Boy Scouts and otherdesignated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Title IX issues: Mark Micallef, [e-mail] , Director ofPersonnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, [e-mail], Director of Student & Social Services, 411 N. 8th Avenue, Edinburg, TX 78539, [phone].
Edinburg CISD no discrimina por motivos de raza, color, origen nacional, sexo, discapacidad o edaden sus programas o actividades y brinda igualdad de acceso a los Boy Scouts y otros gruposjuveniles designados. La siguiente persona ha sido designada para manejar consultas sobre laspolíticas de no discriminación Title IX issues: Mark Micallef, [e-mail] , Director ofPersonnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, [e-mail], Director of Student & Social Services, 411 N. 8th Avenue,
Edinburg, TX 78539, [phone].