Payroll Clerk

Cook County SD 130; Blue Island (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a diligent Payroll Clerk to oversee payroll operations. This role involves ensuring accurate paycheck distribution, coordinating with various departments, and maintaining compliance with financial regulations. The ideal candidate will have a strong background in payroll systems and accounting, along with excellent communication skills. Join a supportive environment where your contributions will directly impact employee satisfaction and organizational efficiency. This position offers competitive hourly pay, comprehensive benefits, and opportunities for professional growth.

Benefits

Paid vacation

Sick days and personal days

Health insurance (Blue Cross Blue Shield)

Dental insurance (MetLife)

Vision insurance (VSP)

Employee assistance program

Wellness reimbursement up to $100

Additional $2.00 per hour for waived health insurance

Qualifications

• Two years of experience with payroll systems and accounting.
• High school diploma with accounting courses required.

Responsibilities

• Manage payroll operations and ensure accurate paycheck totals.
• Review time sheets and verify compliance with regulations.

Skills

Payroll Management

Accounting

Microsoft Office (Word, Excel)

Communication Skills

Time Management

Education

High School Diploma

Tools

I-visions (Parallels)

Google Applications

Job description

Position Type:
Support Staff/ Payroll

Date Posted:
5/8/2025

Location:
District Office

Date Available:
ASAP

Enters necessary data into the District’s payroll platform to ensure accurate paycheck totals for employees.

Distributes paychecks to all employees ensuring that collective bargaining agreements and District policies and procedures are followed.

Works with building secretaries, department secretaries, administration, and the Employee Benefits Coordinator in coordinating the timely submission and proper execution of time sheets.

Reviews time sheets to ensure that:

• Salary is paid at the proper rate;
• Overtime is paid for work in excess of forty hours in any one week; and
• Funds are deducted from the appropriate accounts.

Salary is paid at the proper rate;

Overtime is paid for work in excess of forty hours in any one week; and

Funds are deducted from the appropriate accounts.

Completes a summary at the end of each payroll period indicating:

• The amount to be posted to each account;
• To whom the deductions should be paid; and
• The names of the companies that will receive payments for tax annuities.

The amount to be posted to each account;

To whom the deductions should be paid; and

The names of the companies that will receive payments for tax annuities.

Verifies that the vouchers submitted to the Federal and State Governments align with the amounts withheld from each employee.

Reconciles the quarterly and annual federal and state withholding tax reports.

Computes withholding tax and other deductions accurately, as directed by the employee and/or the rules and regulations prescribed by the State or Federal Government, maintaining accurate records of all deductions.

Maintains records related to union dues deductions, including documentation from the employee authorizing such deductions.

Works closely with the other members of the Human Resources Department and Business Services in maintaining proper documentation related to employee compensation.

High school diploma or equivalent required, including courses in accounting, bookkeeping, or related areas.

Two years of experience working with payroll systems, accounting, and/or clerical duties.

Experience with I-visions (Parallels) or related systems.

Demonstrated proficiency using Microsoft Office programs, such as Word and Excel, Google applications, and other related software.

Working knowledge of or ability to learn the requirements under F.I.C.A., T.R.S., and I.M.R.F.

Able to communicate effectively, verbally and in writing, with staff and the public in a clear, articulate, and courteous manner.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, fractions, and decimals.

Flexibility to work alone or with others in a wide variety of circumstances.

Starting hourly pay of $19.78.

Hourly pay is commensurate with prior relevant experience as determined by the District.

Paid vacation, sick days, and personal days provided.

The District offers a competitive benefits package, which includes health (Blue Cross Blue Shield), dental (MetLife), vision (VSP) and life insurance plans (2024-2025 CCSD130 Benefit Summary Guide).

Reimbursement of up to $100 for goods and activities that promote wellness as part of the District's Employee Wellness Program.

Employees will be paid an additional $2.00 per hour if they elect to waive their health insurance coverage.

Employee assistance program offered to employees and their immediate family members.

Work Hours: 8:00 a.m. to 4:00 p.m.

12-month position.

Job Summary:
The Payroll Clerk is responsible for managing and monitoring the District’s payroll operations. Duties include drawing paychecks to be paid semi-monthly for District employees in accordance with the District’s salary policies and procedures.

Primary Responsibilities:

• Enters necessary data into the District’s payroll platform to ensure accurate paycheck totals for employees.
• Distributes paychecks to all employees ensuring that collective bargaining agreements and District policies and procedures are followed.
• Works with building secretaries, department secretaries, administration, and the Employee Benefits Coordinator in coordinating the timely submission and proper execution of time sheets.
• Reviews time sheets to ensure that:
  • Salary is paid at the proper rate;
  • Overtime is paid for work in excess of forty hours in any one week; and
  • Funds are deducted from the appropriate accounts.
• Completes a summary at the end of each payroll period indicating:
  • The amount to be posted to each account;
  • To whom the deductions should be paid; and
  • The names of the companies that will receive payments for tax annuities.
• Verifies that the vouchers submitted to the Federal and State Governments align with the amounts withheld from each employee.
• Reconciles the quarterly and annual federal and state withholding tax reports.
• Computes withholding tax and other deductions accurately, as directed by the employee and/or the rules and regulations prescribed by the State or Federal Government, maintaining accurate records of all deductions.
• Maintains records related to union dues deductions, including documentation from the employee authorizing such deductions.
• Works closely with the other members of the Human Resources Department and Business Services in maintaining proper documentation related to employee compensation.

Desired Qualifications:

• High school diploma or equivalent required, including courses in accounting, bookkeeping, or related areas.
• Two years of experience working with payroll systems, accounting, and/or clerical duties.
• Experience with I-visions (Parallels) or related systems.
• Demonstrated proficiency using Microsoft Office programs, such as Word and Excel, Google applications, and other related software.
• Working knowledge of or ability to learn the requirements under F.I.C.A., T.R.S., and I.M.R.F.
• Able to communicate effectively, verbally and in writing, with staff and the public in a clear, articulate, and courteous manner.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, fractions, and decimals.
• Flexibility to work alone or with others in a wide variety of circumstances.
  

Salary and Benefits:

• Starting hourly pay of $19.78.
• Hourly pay is commensurate with prior relevant experience as determined by the District.
• Paid vacation, sick days, and personal days provided.
• The District offers a competitive benefits package, which includes health (Blue Cross Blue Shield), dental (MetLife), vision (VSP) and life insurance plans (2024-2025 CCSD130 Benefit Summary Guide).
• Reimbursement of up to $100 for goods and activities that promote wellness as part of the District's Employee Wellness Program.
• Employees will be paid an additional $2.00 per hour if they elect to waive their health insurance coverage.
• Employee assistance program offered to employees and their immediate family members.

Working Conditions:

• Work Hours: 8:00 a.m. to 4:00 p.m.
• 12-month position.

Cook County School District 130 is an Equal Opportunity Employer