Payroll & Billing Specialist

Huntleigh USA Corporation; Boston (MA); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

401(k) with company match

Job summary

Huntleigh USA Corporation, located at Boston Logan International Airport, seeks a Payroll & Billing Specialist to manage payroll and billing onsite. The role requires Paycom expertise, multi-state payroll processing, and AR support in a fast-paced aviation services environment.

Bilingual English/Spanish preferred to serve employees and clients effectively. The position is full-time and onsite at BOS with competitive hourly pay and a comprehensive benefits package.

Qualifications

• 3+ years of payroll processing experience.
• Paycom Payroll and HRIS experience REQUIRED.
• Experience managing payroll for multi-state employees preferred.
• Billing, invoicing, or accounts receivable experience.
• Knowledge of payroll tax regulations and wage/hour compliance.

Responsibilities

• Process payroll accurately and on time using Paycom.
• Ensure payroll compliance with federal, state, and local regulations.
• Maintain payroll records, earnings, deductions, and tax docs.
• Prepare, review, and distribute customer invoices.
• Monitor accounts receivable and follow up on invoices.

Skills

Bilingual (English/Spanish)

Paycom experience

Excel

Office Suite

Education

Bachelor's or Associate degree in Accounting/Finance/Business

Tools

Paycom

ADP

QuickBooks

Job description

Payroll & Billing Specialist (Full-Time, Onsite)Huntleigh USA CorporationLocation: Boston Logan International Airport (BOS) – Boston, MAPosition Type: Full-Time | OnsitePay: $28.00–$30.00 per hourPosition OverviewHuntleigh USA Corporation is seeking an experienced Payroll & Billing Specialist to join our team at Boston Logan International Airport (BOS). This is a full-time, onsite position responsible for the accurate processing of payroll, billing, accounts receivable support, and payroll compliance.We are seeking a highly organized professional with exceptional attention to detail who thrives in a fast-paced environment. Extensive Paycom experience and bilingual fluency in English and Spanish are preferred for this position.Key ResponsibilitiesProcess payroll accurately and on time using Paycom HR & Payroll System.Ensure payroll compliance with all applicable federal, state, and local regulations.Maintain accurate payroll records, employee earnings, deductions, and tax documentation.Investigate and resolve payroll discrepancies while partnering with Human Resources and management.Prepare, review, and distribute customer invoices accurately and efficiently.Monitor accounts receivable and follow up on outstanding invoices.Reconcile billing records and assist with financial reporting.Maintain accurate billing documentation and financial records.Respond professionally to employee and client payroll and billing inquiries.Assist with payroll audits and reporting.Recommend process improvements that enhance payroll and billing efficiency.Maintain confidentiality while handling sensitive employee and financial information.Perform additional administrative and accounting duties as assigned.Required QualificationsRequired ExperienceMinimum of 3 years of payroll processing experience.Demonstrated hands-on experience using Paycom Payroll and HRIS is REQUIRED.Experience managing payroll for multi-state employees preferred.Previous billing, invoicing, or accounts receivable experience.Strong understanding of payroll tax regulations and wage and hour compliance.Required SkillsBilingual (English/Spanish) Preferred – Must be able to communicate professionally in both English and Spanish with employees, managers, and business partners. Willing to consider candidates who are not bilingual as well.Paycom experience REQUIRED – Candidates without Paycom experience will not be considered.Advanced proficiency in Microsoft Excel and Microsoft Office.Strong analytical and problem-solving abilities.Exceptional organizational and time management skills.Excellent verbal and written communication skills.Ability to manage multiple priorities while consistently meeting deadlines.High level of professionalism, discretion, and confidentiality.Preferred EducationAssociate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.Equivalent professional experience will be considered.Why Join Huntleigh USA?Huntleigh USA is a trusted leader in aviation services, committed to operational excellence and exceptional customer service. We offer a collaborative work environment where employees are valued and provided opportunities for professional growth.Benefits IncludeCompetitive pay: $28.00–$30.00 per hourFull-Time, Onsite PositionComprehensive benefits package for eligible employeesPaid Time OffHealth, Dental, and Vision Insurance (Eligibility Varies by Location)401(k) with company match (where applicable)Professional development and advancement opportunitiesImportant RequirementsThis position requires:Previous Paycom Payroll System experienceFull-time onsite availability at Boston Logan International Airport (BOS)Qualified candidates who meet these required qualifications are encouraged to apply and become part of the Huntleigh USA team.Required Education:- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.Required Experience:- Minimum of 3 years of experience in payroll processing and billing within a corporate environment.- Proven track record of managing payroll systems and ensuring compliance with federal and state regulations.- Experience in handling complex billing processes and resolving discrepancies efficiently.- Familiarity with accounting software and payroll systems such as ADP, QuickBooks, or similar platforms.Required Skills and Abilities:- Strong analytical skills with the ability to interpret financial data and generate accurate reports.- Excellent organizational skills and attention to detail to manage multiple tasks and meet deadlines.- Proficient in Microsoft Office Suite, particularly Excel, for data analysis and reporting.- Effective communication skills to liaise with internal departments and external clients professionally.- Ability to work independently and collaboratively in a fast-paced environment.- Problem-solving skills to identify issues and implement solutions promptly.