Payroll & Billing Specialist

Huntleigh USA Corporation; Boston (MA); On-site; USD 65,000 - 70,000; Full time

Job summary

Huntleigh USA Corporation seeks a Payroll & Billing Specialist to manage payroll processing and billing functions at Boston Logan International Airport. The role includes ensuring compliance with payroll regulations, maintaining records, and supporting accounts receivable in a fast-paced environment.

The candidate should have Paycom experience, be highly organized, and able to handle confidential information.

Qualifications

• Minimum of 3 years of payroll processing experience.
• Experience with Paycom Payroll and HRIS preferred.
• Experience processing payroll for multi-state employees preferred.
• Equivalent professional experience may be considered in lieu of formal education.

Responsibilities

• Process payroll accurately and timely using Paycom HR & Payroll System.
• Prepare, review, and distribute customer invoices accurately.
• Monitor accounts receivable and follow up on outstanding invoices.
• Reconcile billing records and assist with financial reporting.
• Maintain confidentiality of sensitive information.
• Assist with payroll audits and year-end activities.

Skills

Paycom

Bilingual English/Spanish

Excel

Analytical thinking

Time management

Communication

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

ADP

QuickBooks

Job description

Payroll & Billing Specialist (Full-Time, Onsite)Huntleigh USA CorporationLocation: Boston Logan International Airport (BOS) – Boston, MAPosition Type: Full-Time | OnsiteStarting Salary: $65,000 annuallySalary Increase to $70,000 annually after successful completion of the 90-day introductory period, based on satisfactory performance.Position OverviewHuntleigh USA Corporation is seeking an experienced Payroll & Billing Specialist to join our team at Boston Logan International Airport (BOS). This full-time onsite position is responsible for the accurate processing of payroll, billing, accounts receivable support, payroll compliance, and related administrative functions.We are seeking a highly organized, detail-oriented professional who thrives in a fast-paced environment and can effectively manage multiple priorities while maintaining accuracy and confidentiality. Extensive Paycom experience is a plus, and bilingual fluency in English and Spanish is highly preferred.Key ResponsibilitiesProcess payroll accurately and timely using the Paycom HR & Payroll System.Ensure compliance with all federal, state, and local payroll regulations.Maintain payroll records, employee earnings, deductions, and tax documentation.Investigate and resolve payroll discrepancies in partnership with Human Resources and management.Prepare, review, and distribute customer invoices accurately and efficiently.Monitor accounts receivable and follow up on outstanding invoices.Reconcile billing records and assist with financial reporting.Maintain accurate billing documentation and financial records.Respond professionally to employee and client payroll and billing inquiries.Assist with payroll audits, reporting, and year-end payroll activities.Identify and recommend process improvements to increase efficiency and accuracy.Maintain strict confidentiality when handling sensitive employee and financial information.Perform additional administrative and accounting duties as assigned.Required QualificationsRequired ExperienceMinimum of 3 years of payroll processing experience.Hands-on experience with Paycom Payroll and HRIS is preferred.Experience processing payroll for multi-state employees preferred.Previous billing, invoicing, or accounts receivable experience required.Strong understanding of payroll tax regulations and wage and hour compliance.Required SkillsPaycom experience required. Candidates without Paycom experience will not be considered.Bilingual English/Spanish preferred, but qualified non-bilingual candidates will also be considered.Advanced proficiency in Microsoft Excel and Microsoft Office Suite.Strong analytical and problem-solving skills.Excellent organizational and time management abilities.Outstanding verbal and written communication skills.Ability to prioritize multiple responsibilities and meet deadlines.High level of professionalism, discretion, and confidentiality.EducationAssociate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.Equivalent professional experience may be considered in lieu of formal education.Why Join Huntleigh USA?Huntleigh USA is a trusted leader in aviation services, committed to operational excellence and exceptional customer service. We offer a collaborative environment where employees are valued, supported, and provided opportunities for professional growth and advancement.Apply TodayQualified candidates who meet the required qualifications are encouraged to apply and become part of the Huntleigh USA team. If you are an experienced payroll professional with Paycom expertise and a commitment to accuracy and customer service, we would like to hear from you.Required Education:- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.Required Experience:- Minimum of 3 years of experience in payroll processing and billing within a corporate environment.- Proven track record of managing payroll systems and ensuring compliance with federal and state regulations.- Experience in handling complex billing processes and resolving discrepancies efficiently.- Familiarity with accounting software and payroll systems such as ADP, QuickBooks, or similar platforms.Required Skills and Abilities:- Strong analytical skills with the ability to interpret financial data and generate accurate reports.- Excellent organizational skills and attention to detail to manage multiple tasks and meet deadlines.- Proficient in Microsoft Office Suite, particularly Excel, for data analysis and reporting.- Effective communication skills to liaise with internal departments and external clients professionally.- Ability to work independently and collaboratively in a fast-paced environment.- Problem-solving skills to identify issues and implement solutions promptly.