Payroll & Benefits Specialist — School District

District Office; Johnstown (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

Johnstown-Monroe School District is seeking a Payroll and Benefits Clerk to manage confidential payroll files, process payroll and benefits forms, and generate reports for negotiations and year-end duties. You will ensure timely, accurate processing and maintain internal controls within the Treasurer’s Office.

Responsibilities include training staff on payroll procedures, distributing salaries and benefits, and preparing required reports for IRS and state agencies, with a focus on accuracy and

Qualifications

• Citizenship, residency or work visa required

Responsibilities

• Maintains confidential payroll files on all employees in the district.
• Processes payroll deviation reports and time sheets, and processes enrollment forms from employees on all payroll-related withholdings, fringe benefits, and related changes in the computer system on a timely basis.
• Collects and maintains leave forms, official records, and/or appropriate documentation for sick leave, personal leave, vacation leave, and other types of absences and accruals, and coordinates the timely processing of all types of absences.
• Computes pay of classified/certified employees and prepares checks and related reports.
• Assists in gathering and retrieving data, as well as preparing reports for employee negotiations, cost studies, and other needs as assigned by the Treasurer or Treasurer's designee.
• Verifies employee salaries/wages as approved by the Board of Education.
• Processes verification of employment forms as requested by/on behalf of employees.
• Prepares and files all payroll-related reports with the Internal Revenue Service, State Department of Taxation, City Income Tax Departments, Retirement Systems, annuity companies, and all other payroll-related reports.
• Works with administration and other staff to develop and/or update current policies, procedures, and internal control systems for all payroll and benefits functions performed in the Treasurer's Office (including form development and revisions).
• Assists in training district personnel in payroll department policies, procedures, and new computerized payroll enhancements for an accurate and efficient district payroll function.
• Prepares payroll distribution and transfers checks from other appropriate bank accounts to the payroll clearing account.
• Distributes all salary and fringe benefits to the appropriate funds and budgetary accounts
• Prepares ODJFS reports, and the STRS magnetic tape advance at year end.
• Performs periodic audits of the payroll system to ensure accuracy of the calculation, placement on appropriate salary steps, and reviews all severance payoffs.
• Provides information as needed regarding unemployment verification forms, separation of employment requests, etc.
• Provides information as needed regarding SERS contributions for contracted service vendors.
• Calculates over $50,000 term life insurance adjustment, tuition fee waiver adjustment, and other adjustments to year-end W-2 responsibility for timely completion of W-2 forms and other related reports or documentation to assure mailing prior to January 30.
• Handles information inquiries from district employees regarding a wide variety of payroll-related areas.
• Establishes and maintains cooperative professional relationships.
• Remains free of any alcohol or nonprescription controlled substance and abuse of any prescribed controlled substance in the workplace throughout employment in the district.
• Exhibits professional behavior, emotional stability, and sound judgment.
• Maintains confidentiality and respect for confidential information at all times.
• Other duties as assigned by the Treasurer or his/her designee.

Skills

Payroll administration

Benefits administration

Confidentiality

Data entry

Education

Associate degree in Accounting

Job description

Johnstown-Monroe School District is seeking a Payroll and Benefits Clerk to manage confidential payroll files, process payroll and benefits forms, and generate reports for negotiations and year-end duties. You will ensure timely, accurate processing and maintain internal controls within the Treasurer’s Office.

Responsibilities include training staff on payroll procedures, distributing salaries and benefits, and preparing required reports for IRS and state agencies, with a focus on accuracy and