Payroll & Benefits Specialist

Jobot Consulting; Portage (MI); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Weekly pay

Onsite in Portage, MI

Job summary

Jobot is seeking a contract payroll/HRIS administrator for a nonprofit client in Portage, MI. The role emphasizes full-cycle Paycor payroll, HRIS data accuracy, and benefits support, with on-time processing and confidentiality.

Work is onsite, Monday through Friday, 8:00 to 4:30, with weekly pay and a strong chance of permanent hire for the right candidate in a mission-driven organization with a people-first culture.

Qualifications

• Hands-on Paycor payroll experience required.
• Three years of professional payroll/benefits/related experience.
• Bachelor’s degree in HR, accounting, or related field, or equivalent experience.
• Strong data entry accuracy and attention to detail.
• Proficient with Microsoft Office Suite.
• Excellent verbal and written communication; maintain confidentiality.

Responsibilities

• Process full-cycle payroll in Paycor for hourly and salary employees.
• Upload and reconcile outside data for payroll and mileage payouts.
• Act as the primary employee contact during payroll; escalate issues as needed.
• Process payroll updates for new hires, terminations, and pay rate changes.
• Investigate and resolve payroll discrepancies and wage garnishments.
• Ensure compliance with payroll laws and company policies.
• Maintain HRIS data accuracy and generate reports.
• Audit payroll, employee files, and benefits enrollment.

Skills

Payroll processing

Data entry accuracy

Microsoft Office

Communication skills

Confidentiality

Customer service mindset

Education

Bachelor’s degree in HR or accounting

Tools

Paycor

HRIS systems

Job description

Platinum Benefits-Contract role with Strong Direct Hire Opportunity-Mission-Driven Organization-Amazing Culture & Leader

Salary: $29 - $35 per hour

A bit about us

We are a nonprofit healthcare organization serving older adults across Southwest Michigan. Our interdisciplinary teams deliver coordinated medical, social and in-home care that helps seniors stay independent and in their own homes. With a team of nearly 300 serving close to 600 community members, we have earned national workplace recognition several years in a row. Our core values are belonging, partnership, ownership and excellence.

Why join us?

• Temporary assignment with a strong chance of permanent hire for the right person
• Nationally recognized workplace culture, several years running
• Purpose-driven work: your accuracy directly supports the people caring for seniors
• Sit side by side with the Benefits & Compensation Manager, so questions get answered quickly
• Predictable schedule: Monday to Friday, 8:00 to 4:30
• Narrowed scope for the assignment, so you can focus on payroll, HRIS accuracy and benefits support
• An organization that prefers to promote from within
• Weekly pay through Jobot while on assignment

Primary Purpose

This role ensures the accurate and timely administration of payroll, HRIS data, and employee benefits support. It includes processing payroll in Paycor, resolving discrepancies, maintaining compliance, and supporting employees with payroll and benefits inquiries. This is not simply reviewing timecards. A significant amount of outside information, such as mileage payouts, on-call pay and clothing deductions, must be tracked, uploaded and included each pay cycle. The role requires the utmost discretion with confidential information and strong working relationships with staff and leadership.

Duties and Responsibilities

Payroll

• Full-cycle hourly and salary payroll processing in Paycor, including collection, review, and submission of hours, benefit deductions, withholdings, retroactive pay, fringe benefits, bonuses, reimbursements, and allowances
• Pull, upload, and reconcile outside data into Paycor for payroll and mileage payouts (on-call pay, clothing deductions, and similar items)
• Act as the primary employee contact throughout the payroll process and elevate issues to leaders as appropriate
• Process payroll updates accurately and on time, including new hires, terminations, and pay rate changes
• Investigate and resolve employee payroll discrepancies
• Respond to and process wage garnishments and related notifications
• Partner with finance and liaise with leaders to get timecards completed accurately and on time
• Answer payroll and time-off questions for all staff
• Ensure compliance with federal, state, and local payroll, wage, and hour laws
• Complete employment and wage verifications

HRIS

• Ensure the accuracy of all employee data in the HRIS for payroll, benefits and time‑off plans, including status changes
• Prepare and maintain accurate records and reports
• Provide troubleshooting and guidance to HRIS users
• Manage permissions and access for HRIS users
• Interpret employee data reports pulled from the HRIS
• Approve and verify new hire information entered in the HRIS
• Audit payroll, employee files, and benefits enrollment

Benefits

• Respond to employee retirement plan inquiries (403(b)/401(k), Roth) on enrollments, deferrals, distributions, and rollovers
• Respond to and process Friend of the Court notifications, including National Medical Support Notices
• Provide reports for benefit allocation and billing in coordination with accounting
• Review and approve benefit invoices in coordination with accounting
• Perform regular quality checks of benefits data, including bill reconciliations and audits

Qualifications

• Hands‑on Paycor payroll experience required
• Three years of professional experience in payroll, employee benefits, accounting, or a similar role
• Bachelor's degree in human resources, accounting, or a related field, or equivalent experience
• Strong data entry accuracy and strict attention to detail
• Proficient with Microsoft Office Suite
• Excellent verbal and written communication skills
• Adaptable, dependable, and professional, with a customer service mindset
• Able to maintain confidentiality with sensitive information

Additional Requirements

• Onsite in Portage, MI, Monday through Friday, 8:00 to 4:30
• Reliable transportation, valid Michigan driver's license, and car insurance
• Must be 18 or older
• Fully vaccinated, or willing to be, against Influenza, MMR, Varicella, Tdap/Td, COVID-19, and Hepatitis B
• No supervisory responsibilities

Jobot is an Equal Opportunity Employer.

We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.

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