Payroll/Benefits Specialist

Montachusett Regional Vocational Technical School; Fitchburg (MA); On-site; USD 41,000 - 48,000; Full time

Job summary

Montachusett Regional Vocational Technical School in Fitchburg, MA is seeking a Payroll/Benefits Specialist to start immediately. The role supports payroll, benefits administration, and personnel records for a 12-month, full-time position at 37.5 hours per week.

Responsibilities include processing payroll, setting up new employees, managing deductions, COBRA and unemployment, and ensuring compliance with wage and hour laws. Experience with MTRS/MSRB and Checkwriters is preferred.

Qualifications

• Minimum of a High School Diploma.
• Minimum of two years’ experience in payroll, accounting, bookkeeping, or related field.
• Strong organizational skills.
• Ability to maintain confidential information.
• Knowledge of Microsoft Office, payroll software, MTRS and MSRB.
• Citizenship, residency or work visa required.

Responsibilities

• Maintains, updates, processes, and proofs payrolls; reviews timesheets.
• Sets up full-time employee accounts with deductions and direct deposits.
• Submits payroll vendor payments bi-weekly and monthly.
• Submits deduction reports to MTRS and MSRB bi-weekly/monthly.
• Assists staff with questions about payroll and benefits.
• Onboarding new employees with Checkwriters and Employee Navigator.
• Manages employee status changes, COBRA, unemployment.
• Ensures benefit enrollment and accurate deductions.
• Maintains payroll/medical records and confidential files.
• Ensures compliance with wage/hour laws.
• Schedules 7D and DOT physicals.

Skills

Payroll experience

Confidentiality

Organizational skills

Software skills

Education

High School Diploma

Tools

Microsoft Office

Payroll software

MTRS

MSRB

Job description

Montachusett Regional Vocational Technical School Montachusett Vocational Technical School - Fitchburg, Massachusetts Open in Google Maps

Starting Date: Immediately

Payroll/Benefits Specialist

Job Description

Payroll

• Maintains, updates, enters, processes, and proofs payrolls; transfers and reviews all timesheets.
• Sets up full-time employee accounts with proper employee deductions, contributions, and direct deposits.
• Submits payroll vendor payments on a bi-weekly and monthly basis.
• Submits payroll deduction reports to MTRS and MSRB bi-weekly/monthly.
• Assists staff with questions about payroll, benefits, etc.

Personnel

• Provides new full-time employees with Checkwriters onboarding and Employee Navigator benefit system information.
• Manages and tracks employee status changes, including leaves, resignations, retirements, COBRA billing, and unemployment.
• Ensures employees are enrolled in any selected benefits and that deductions in Checkwriters accurately reflect their selections.
• Sets up and maintains employee payroll/medical records and files confidential records into personnel files.
• Maintains the EHRTH and Affordable Care Act reporting in the payroll software.
• Ensures compliance with federal and state wage/hour laws and personnel-related regulations.
• Schedules appointments for 7D and DOT physicals.

Benefits/Insurance

• Works with the HR Assistant to complete annual Open Enrollment. Ensures that all employees and retirees are enrolled in eligible benefits selected.
• Ensures updated insurance rates are updated with MTRS and State Retirement. Sends invoices to retirees for their benefits.
• Ensures that all benefit documents are updated.

Retirement

• Ensures employees are enrolled in the appropriate retirement system (MTRS, MSRB).
• Manages enrollments and percentage contributions in Mass Teachers and State Retirement systems, and makes adjustments when needed.
• Assists employees with MTRS or MSRB retirement applications.
• Advises employees on benefits, discusses billing for medical, dental, and life during retirement.
• Assists employees with service buy-back, withdrawal, and rollover applications.
• Any other duties assigned by the Business/Human Resource Manager.

WORK ENVIRONMENT

Long periods of sitting or standing. Physical activities may include hand/wrist movements for writing, typing, data entry, and use of business office machines. Other activities include talking and listening on the telephone with staff, students, and vendors. The individual may be exposed to ultraviolet light as found in computer monitors and copying equipment.

TERMS OF EMPLOYMENT

This is a 12-month position, 37.5 hours/week.

Salary based on the Administrative Assistant Salary Schedule

Fringe benefits per Non-Union Personnel Policy

EVALUATION

In accordance with the policies of the School Committee.

Job Details

Position Type: Full-time

Salary: $30 to $35 Per Hour

Equal Opportunity Employer

Montachusett Regional Vocational Technical School does not discriminate on the basis of race, color, gender, gender identity, ethnicity, sexual orientation, disability, religion, or national origin.

District Title IX Compliance Coordinator: Victoria Zarozinski, [phone] x5237

Job Requirements

• QUALIFICATIONS:
  1. Minimum of a High School Diploma.
  2. Minimum of two (2) years’ experience in payroll, accounting, bookkeeping, or demonstrated competence in a related field.
  3. Strong organizational skills.
  4. Ability to maintain confidential information.
  5. Knowledge of software programs including Microsoft Office, payroll software, MTRS and MSRB, preferred.
  REPORTS TO:
  Business/Human Resource Manager
  JOB GOAL:
  The Payroll/Benefits Specialist performs the functions of the accurate and timely processing of payroll and benefits and maintains all related employee documentation. The Payroll/Benefits Specialist must maintain the utmost confidentiality in all interactions with staff and is a resource between management and the employees.
• At least 2 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Tammy Crockett , Business Manager
• 1050 Westminster Street
• Fitchburg, Massachusetts 01420
• Phone: [phone]
• Email: [e-mail]