Part-Time Payroll Processor

Gwinn Area Community Schools; New Swanzy (MI); On-site; USD 28,000 - 41,000; Part time

Job summary

Gwinn Area Community Schools is seeking a part-time Payroll Processor to ensure accurate payroll for salaried and hourly staff while maintaining confidentiality and data integrity.

The role covers 24 pay periods per year, requires attention to detail and strong Excel/Google Sheets skills, and involves reporting to ORS, IRS and ACA, plus setup of new employees in the payroll system.

Qualifications

• Associate’s Degree in accounting, business, human resources or related field (preferred).
• 3+ years of payroll processing experience; public education experience preferred.
• Analytical and detail oriented with strong accuracy.
• Proficient in Word, Excel, Google Suite, and accounting software.
• Ability to organize short- and long-term projects, complete payroll accurately, and problem-solve.

Responsibilities

• Process time clock data and payroll for 24 pay periods per fiscal year for salaried and hourly staff.
• Assist with reporting to ORS, IRS and ACA.
• Maintain data within payroll software and ensure correct payroll deductions.
• Set up new employees in payroll system (Red Rover and Willsub).
• Respond to employment, salary or separation verifications.
• Support open enrollment and other payroll processes.

Skills

Analytical

Detail oriented

Data accuracy

Time management

Communication

Team player

Problem solving

Confidentiality

Education

Associate’s Degree in accounting or related field

Tools

Excel

Google Sheets

Word

Google Suite

Accounting software

Red Rover

Willsub

Job description

Following a recent internal realignment stemming from the departure of two highly skilled, long-standing team members, we’ve taken the opportunity to rethink how this role serves our organization. As a result, we are excited to open a newly defined Part-Time Payroll Processor position to ensure cross-trained coverage across this critical job function. This is an opportunity to build on the high standards set by their predecessors, with room for a talented professional to bring new perspectives and make a lasting impression.

SUMMARY

The part-time Payroll Processor is responsible for all time clock functions and data. Payroll related duties include processing 24 pay periods per fiscal year for salaried and hourly employees. They will assist with the reporting requirements to ORS, IRS and ACA. They will assist with maintaining data within the payroll software system.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist in preparing financial and regulatory reports required by laws, regulations of the Board of Education such as the FID, SE 4096/4094, CTE4033 and Medicaid reports
• Demonstrate initiative and effective follow-through to meet deadlines with minimal direction
• Analyze data and prepare reports as requested by staff to support day-to-day operations
• Perform research and due diligence to resolve issues in a timely manner
• Complete special projects as assigned by the Business Manager
• Assist with open enrollment processes and ensures payroll deductions are processed correctly
• Sets up new employees in payroll system, Red Rover and Willsub
• Responds to employment, salary or separation verifications
• Perform other duties as assigned

QUALIFICATIONS

• Associate’s Degree in accounting, business, human resources or related field, preferred
• 3 or more years of experience in processing payroll. Preferred experience in public education.
• Analytical and detail oriented with a strong desire for accuracy
• Demonstrated proficiency in computer/software use including Word, Excel, Google Suite, and accounting software
• Possess the ability to:
• Organize short- and long-term projects
• Accurately complete payroll and other fiscal procedures
• Problem-solve and apply principles of logical thinking
• Demonstrated ability to establish/maintain positive relationships with diverse partners
• Demonstrated ability to work independently and collaboratively within a team
• Proven ability to effectively orchestrate multiple activities simultaneously to accomplish goals and use resources effectively and efficiently with minimal direction
• Self-motivated with a proven ability to set priorities and meet deadlines

OTHER KNOWLEDGE, SKILLS, AND ABILITIES

• Demonstrated experience exercising confidentiality and sound judgment in dealing with local districts, staff, students, and operations
• Excellent verbal, written, and interpersonal communication skills
• Ability to work on multiple projects and maintain proactive communication with stakeholders
• Ability to deal with issues in a fair manner, treat diverse populations and personalities with dignity and respect, and act in a highly ethical and professional manner
• Ability to work in a fast-paced environment yet maintain flexibility in thinking and actions
• Detail-oriented with strong analytical skills; highly skilled with Excel and/or Google Sheets
• Must be dependable with a good attendance record

SPECIAL CONDITIONS

• Must keep the affairs of District confidential at all times
• Must uphold confidentiality of privileged and sensitive student/staff information

TERMS OF EMPLOYMENT

Part time; approximately 20 hours per week; 12-month position; non-union; Must have regular and reliable job attendance, performance, and the physical ability to do the job.

REPORTS TO

Business Manager