Payroll Manager - Business Office

EAST HARTFORD PUBLIC SCHOOLS; East Hartford (CT); On-site; USD 81,000 - 110,000; Full time

Job summary

EAST HARTFORD PUBLIC SCHOOLS is seeking a Payroll Manager for a 12-month position in the Administration Building/Business Office. The role involves performing payroll accounting and administering a payroll system for all board employees, with responsibilities across time sheets, deductions, and reporting.

The ideal candidate will have a degree in accounting (preferred or required), solid payroll experience, and strong organizational and communication skills to support the district’s financial

Qualifications

• Bachelor's degree in accounting preferred or associate degree required.
• Five years payroll processing experience highly desirable.
• Knowledge of payroll, basic bookkeeping and record-keeping procedures.
• Ability to handle high volume of paperwork accurately and efficiently.
• Access and process information contained in file records and computer databases.
• Self-directed, flexible, detail- and results-oriented professional.
• Strong organizational, analytical and problem-solving skills.
• Excellent verbal and written communication and strong interpersonal skills.

Responsibilities

• Prepares employee payrolls in accordance with collective bargaining agreements.
• Receives and reviews time sheets from units.
• Performs calculating, posting and verifying duties for payroll deductions.
• Prepares and transmits payroll information to automated payroll system.
• Receives and reconciles payroll register and distributes payroll checks.
• Posts payments and prepares monthly/annual payment vouchers for deductions.
• Prepares monthly, quarterly and annual reports for taxes and retirement programs.
• Responds to verifications of employment.
• Operates automated systems including Microsoft Suite and MUNIS HR/Payroll.
• Relieves supervisor of administrative details and handles routine matters.

Skills

Payroll processing

Attention to detail

Time management

Communication skills

Microsoft Excel

Education

Accounting degree (preferred) / Associate degree (required)

Tools

MUNIS HR/Payroll System

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Title: Payroll Manager - 12 Month Position

Administration Building/Business Office

SALARY RANGE: $95,693 per year (Per Contract)

Internal applicants are required to submit the same application materials

Required documents:

• Online Application
• Letter of Interest
• Resume
• Copy of Valid Certification and/or License
• Transcripts (if applicable)
• Three Current Letters of Recommendation (dated within the past 12 months)
• Other: Letter of application should include background information

Title: Payroll Manager

Qualifications

• Bachelor's Degree Preferred/Associate Degree Required in accounting
• Proven office experience highly desirable
• Knowledge of payroll, basic bookkeeping and record-keeping procedures
• Five years payroll processing experience highly desirable
• Ability to handle and process high volume of paperwork accurately and efficiently and establish and maintain complex file and record systems
• Must be able to access and process information contained in file records and computer databases
• Must be a self-directed, flexible, detail and results-oriented professional with the ability to work independently, handle multiple tasks/projects simultaneously and effectively handle changing conditions
• Strong organizational, analytical and demonstrated problem-solving skills are necessary
• Excellent verbal and written communication skills and strong interpersonal skills

REPORTS TO:

Chief Finance Officer

JOB GOAL:

Performs payroll/accounting, administrative work of a complex, confidential and responsible nature. Prepares and administers a payroll system for all Board employees and prepares related state and federal payroll information reports.

Performance Responsibilities

• Receives oral and written direction from supervisor.
• Plans and organizes work according to standard procedures as well as payroll schedules and calendars.
• Prepares employee payrolls in accordance with collective bargaining agreements for employees.
• Receives and reviews time sheets from units.
• Performs calculating, posting and verifying duties to obtain financial data for payroll deductions including withholding taxes, social security, retirement, group insurances, union dues and other payments.
• Prepares and transmits payroll information for processing into an automated payroll system.
• Receives and reconciles payroll register.
• Receives payroll checks, reviews for accuracy and distributes to employees.
• Posts payments and prepares monthly and annual payment vouchers for deductions to charitable, federal and state governments, unions, and various carriers.
• Prepares monthly, quarterly and annual statistical and narrative reports for withholding taxes, social security payments and town and state retirement programs.
• Prepares responses to verifications of employment.
• Reports work accomplished to supervisor.
• Relieves supervisor of administrative details and takes appropriate action on routine matters.
• Operates automated systems at advanced skills level, including Microsoft Suite including Excel, Word and PowerPoint and MUNIS HR/Payroll System or other automated payroll system.
• Possesses knowledge of accounting procedures/programs.
• Assumes such other functions as may be determined.

TERMS OF EMPLOYMENT:

Seven hours per day, twelve-month year. Salary and work year per contract with Local 818

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Non-Certified Staff, per Local 818.